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CITY COMMISSION
MEETING AGENDA
March 26, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 03/21/13)
(10MB files take approximately 45 seconds to open)
Updates:
03/25/13 @ 2:50 p.m.:
- Added as Consent Agenda Item No. 6-l – approval of bids for electrical services and materials for the groundwater remediation system at the former Farmland Industries site;
- Added an updated memo to Consent Agenda Item No. 7 – adoption of International Building Codes;
- Added as Consent Agenda Item No. 24 – Accept dedications of easements and Final Plat, PF-13-00007, for Rock Chalk Park Addition No. 1; and
- Added language Regular Agenda Item No. 5 – executive session.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim April 2, 2013 as World Autism Awareness Day.
2. Proclaim April 1 – 5, 2013 as Public Health Week.
3. Proclaim Saturday, April 13, 2013 as The BIG Event.
4. Proclaim the month of April, 2013 as Mathematics Awareness Month.
5. Recognition of Lawrence Memorial Hospital as one of the nation’s 100 Top Hospitals.
6. Presentation of the BlueChip Healthy Community Award.
B. CONSENT AGENDA :
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/05/13 and 03/12/13.
2. Receive minutes from various boards and commissions:
Lawrence Douglas County Bicycle Advisory Committee meeting of 02/19/13
Mental Health Board meeting of 02/05/13
Parks & Recreation Advisory Board meeting of 03/12/13
Public Health Board meeting of 01/22/13
Sustainability Advisory Board meetings of 11/14/12, 12/12/12, 01/09/13, 02/11/13, and 02/13/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of April 9, 2013 for City Bid No. B1324, Project PW1320, 2013 Overlay Program, Phase 1. Staff Memo & Attachments
b) Set the bid date of Tuesday, April 16, 2013 for the Comprehensive Rehabilitation Projects at 1406 New Jersey Street and 1614 Powers Street.
c) Award bid for contract mowing Districts 2 and 4 for the Parks and Recreation Department to: District #2 – Brayden’s Lawn & Landscape for $15,915; District #4 Area 1 - Alpine Lawn Services for $46,760; and District #4 Area 2 – Resource Services Solutions for $33,730, total for all three areas is $96,405. Bid Memo
d) Approve sale of vehicles on Gov Deals. Staff Memo
e) Award bid for two (2) heavy duty water trucks for the Parks and Recreation Department to Laird Noller Automotive for $101,476. Bid Memo
f) Authorize payment to Lee Mathews in the amount of $17,500 for pump rental during the Kaw Water Treatment Plant mechanical improvements of the traveling screen and valve replacement. Staff Memo
g) Waive bidding requirements and approve extension of the Intellution Software Maintenance (for software controlling water and wastewater treatment and distribution systems) to GE Fanuc Intelligent Platforms, Inc., c/o Industrial Network Systems, for $41,051.63 for the period of March 13, 2013 to March 13, 2014. Staff Memo
h) Authorize reimbursement in the amount of $29,479.75 to the Lawrence Public Library for moving services related to their relocation to the temporary library site at 700 New Hampshire Street. Staff Memo
i) Award City Bid No. B1309, Project No. PW1224, former Farmland property, street, storm sewer, and waterline construction to R.D. Johnson Excavating Co., Inc., base bid in the amount of $4,293,827.40 and Alternate 1 in the amount of $690,728.63. Bid Memo & Attachments
j) Award City Bid No. B1315, Project No. PW1319, 2013 Concrete Rehabilitation Program, to Sunflower Paving, Inc., for $329,271. Bid Memo & Attachments
k) Approve purchase of a dump truck for the Utilities Department off the MACPP Contract for $112,210. Staff Memo
l) Approve lowest quote for electrical services and corresponding materials for the groundwater remediation system at the former Farmland Industries site to Lynn Electric & Communications, Inc., for $21,595. Bid Memo & Attachments - Added 03/25/13
7. Adopt on first reading the following ordinances related to the International Building Codes: Staff Memo & Attachments - Updated 03/25/13
a) Ordinance No. 8793, adopting the International Building Code, 2012 edition.
b) Ordinance No. 8794, adopting the International Residential Code, 2012 edition.
c) Ordinance No. 8795, adopting the National Electrical Code, 2011 edition.
d) Ordinance No. 8796, adopting the International Plumbing Code, 2012 edition.
e) Ordinance No. 8797, adopting the International Mechanical Code, 2012 edition.
f) Ordinance No. 8798, adopting the International Fuel Gas Code, 2012 edition.
g) Ordinance No. 8799, adopting the International Energy Conservation, 2012 edition.
h) Ordinance No. 8800, adopting the International Existing Building Code, 2012 edition.
i) Ordinance No. 8801, adopting the International Property Maintenance Code, 2012 edition.
j) Ordinance No. 8802, adopting the International Fire Code, 2012 edition.
8. Adopt on second and final reading the following ordinances:
a) Ordinance No. 8843, amending Sections 6-108.16 and 6-804 of the City Code regarding solicitor/peddler license fees.
b) Ordinance No. 8852, prohibiting the possession of glass bottles and other glass containers in the downtown district from 12:00 p.m. on Saturday, March 30 through 12:00 p.m. on Monday, April 1 and 12:00 p.m. on Saturday, April 6 through 12:00 p.m. on Tuesday, April 9, 2013.
c) Joint City Ordinance No. 8841/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-5-5-11) to Chapter 6 of Horizon 2020 to add policies for the Auto-Related Commercial Centers designation. (PC Item 4; approved 9-0 on 1/28/13)
d) Ordinance No. 8845, authorizing the possession and consumption of alcoholic liquor on the 100 block of E 8th St and the intersection of 8th St and New Hampshire St from 4:00 p.m. – 10:00 p.m. on 04/17/13, and on the 100 block of W 8th St from 4:00 p.m. – 10:00 p.m. on 04/18/13 for the Kansas Relays.
e) Ordinance No. 8846, adopting the 2013 Water and Wastewater Rates.
f) Ordinance No. 8847, adopting the 2013–2017 Water and Wastewater System Development Charges (SDCs).
9. Adopt the following resolutions:
a) Resolution No. 7013, authorizing the City’s use of eminent domain for the acquisition of real property commonly located at 1106 Rhode Island. Staff Memo & Attachments
b) Adopt Resolution No. 7019, to issue general obligation bonds for 2013 water and wastewater projects. Staff Memo & Attachments
10. Approve Special Event, SE-13-00080, for Final Four merchandise sales at 2300 Louisiana Street (Checkers) from April 1st through April 14th, 2013. Submitted by Gene Wayenberg, Sun Creations Inc, with permission of 2300 Louisiana Co., LLC, property owner of record. Staff Report
11. Approve rezoning, Z-10-25-11, approximately 45.5 acres from A (Agriculture) to OS-FP (Open Space-Floodplain Overlay), located north and east of the intersection of W. 6th Street and the South Lawrence Trafficway. Adopt on first reading, Ordinance No. 8854, to rezone (Z-10-25-11) approximately 45.5 acres from A (Agriculture) to OS-FP (Open Space-Floodplain Overlay), located north and east of the intersection of W. 6th Street and the South Lawrence Trafficway. (PC Item 4; approved 6-0 on 2/27/13) Staff Report Map of Area PC Minutes
12. Approve Text Amendment, TA-13-00001, to the City of Lawrence Land Development Code, for the definition of Family/Occupancy Limits. Adopt on first reading, Ordinance No. 8853, for Text Amendment (TA-13-00001) to the City of Lawrence Land Development Code, for the definition of Family/Occupancy Limits. (PC Item 6; approved 8-0 on 2/27/13) Staff Report Detached Dwelling By Zone Summary Draft Article 2 Language Draft Article 5 Language Draft Article 6 Language Draft Article 17 Language Incorporation By Reference PC Minutes
13. Authorize Mayor to sign project charter for RiskMAP project for Lower Kansas watershed mapping project. Staff Memo Letter Lower Kansas Map
14. Approve the development of a Benefit District for improvements to streets and water mains, including Atchison Street, 32nd Street, 31st Street modifications, and E. 1200 Road and Kasold Drive extended. Staff Memo & Attachments
15. Approve the following items related to the Tour of Lawrence bicycle events, to be held in various locations on June 28-30, 2013: Staff Memo & Attachments
a) Approve allocation of $10,000 from the Guest Tax Reserve Fund to the CVB in support of the Tour of Lawrence.
b) Approve temporary use of right-of-way permit for the use of various city streets on June 28-30, 2013 for the Tour of Lawrence.
c) Approve the donation of various city services in support of the Tour of Lawrence.
16. Approve the following items related to the 2013 Bike MS event: Staff Memo & Attachments
a) Approve a Temporary Use of Public Right-of-Way Permit for the 2013 Bike MS event from 6:00 a.m. Saturday 09/14/13 through noon Sunday 09/15/13 allowing the closure of Massachusetts Street between North Park Street and South Park Street, North Park Street from Massachusetts Street to Vermont Street, and the Community Building parking lot.
b) Approve donation of police and fire medical services in support of the 2013 Bike MS event.
17. Authorize Staff to negotiate an Engineering Services Agreement with Professional Engineering Consultants for Design Phase Engineering Services for Project UT1302CS Pump Station PS04 Redundant Forcemain. Staff Memo & Attachments
18. Authorize the City Manager to execute agreements with Kansas University regarding the sharing of fiber and conduit between the City of Lawrence and Kansas University. Staff Memo & Attachments
19. Authorize the City Manager to enter into a contract with Windham Professionals to provide collection agency services for the City of Lawrence. Staff Memo
20. Authorize the City Manager to execute the First Amendment to Purchase and Sale of Real Estate between the City of Lawrence, Kansas and North Mass Redevelopment, L.L.C. Staff Memo & Attachments
21. Approve a request for signs of community interest, a request from the Lawrence Metaphysical Fair to place directional signs along the intersection of 23rd and Harper Streets from July 12 – July 14, 2013.
22. Approve a request for signs of community interest to place 5,860 small multi-colored stake flags and two 24 X 24 signs at the corner of 27th and Iowa Streets to promote the Week of the Young Child. The flags and signs will be displayed April 13 – 120, 2013.
23. Authorize Mayor to sign a Release of Mortgage for Preston C. and C. Jane Hoyt, 3817 Overland Drive. Staff Memo
24. Accept dedications of easements for Final Plat, PF-13-00007, for Rock Chalk Park Addition No. 1 located in the NE quadrant of the intersection of W. 6th St/Hwy 40 & Kansas Hwy 10 (K-10). Submitted by Paul Werner Architects, for RCP, LLC, property owner of record. Staff Memo - Added 03/25/13 Final Plat - Added 03/25/13
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Reconsider the following items related to the NW quadrant of the intersection of W. 6th Street/Hwy 40 and Kansas Hwy 10 (K-10): Staff Memo 02/27/13 PC Packet 02/27/13 PC Minutes
a) Reconsider Comprehensive Plan Amendment, CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. Adopt on first reading, Joint City Ordinance No. 8740/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-4-2-12) to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. (PC Item 1; approved 6-2 on 2/27/13)
ACTION: Approve Comprehensive Plan Amendment (CPA-4-2-12) and adopt on first reading, Joint City Ordinance No. 8740/County Resolution No. ____, if appropriate.
b) Reconsider Text Amendment, TA-4-3-12, to the City of Lawrence Land Development Code, Articles 1, 2 and 13, to provide for a CC600 (Community Commercial) District. Adopt on first reading, Ordinance No. 8741, for Text Amendment (TA-4-3-12) to the City of Lawrence Land Development Code, Articles 1, 2 and 13, to provide for a CC600 (Community Commercial) District. (PC Item 2; approved 8-0 on 2/27/13) Incorporation by Reference
ACTION: Approve Text Amendment (TA-4-3-12) and adopt on first reading, Ordinance No. 8741, if appropriate.
c) Reconsider rezoning, Z-4-5-12, approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District. Adopt on first reading, Ordinance No. 8742, to rezone (Z-4-5-12) approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District. (PC Item 3; approved 6-2 on 2/27/13)
ACTION: Approve rezoning (Z-4-5-12) and adopt on first reading, Ordinance No. 8742, if appropriate.
2. Receive staff report on possible rental registration program. Staff Memo & Attachments
ACTION: Direct staff, as appropriate.
3. Consider the following items related to the establishment of an organized collection service for residential recycling: Staff Memo & Attachments
a) Consider closing public hearing from December 11, 2012 for the proposed plan for the establishment of an organized collection service for residential recycling and approve the plan;
b) Consider adopting on first reading Ordinance No. 8851, establishing an organized collection service for residential recycling within the City limits of Lawrence; and
c) Consider authorizing the Mayor to enter into an agreement with N.R. Hamm Quarry LLC for recyclables processing and marketing services.
ACTION: Close public hearing. Adopt on first reading, Ordinance No. 8851, establishing an organized collection service for residential recycling, and authorize the Mayor to enter into an agreement with N.R. Hamm Quarry LLC for recyclables processing and marketing services, if appropriate.
4. Receive report from architects on design and plans for the Recreation Center at Rock Chalk Park. Consider establishing May 7, 2013 as the date for receipt of bids for the Recreation Center. Staff Memo
ACTION: Set bid date of May 7, 2013 as the date for receipt of bids for the Recreation Center, if appropriate.
5. Consider motion to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel matters. The justification for closing the meeting is to keep personnel matters confidential at this time and to protect the privacy of non-elected personnel. The open meeting will resume in the City Commission Meeting room following the executive session.
ACTION: Approve motion to recess into executive session for approximately 30 minutes, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Open House about Rock Chalk Park, Tuesday, March 26, 4:00 – 6:00 p.m. Location: City Commission Room, First Floor, City Hall.
· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: TBD.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/12 and one vacancy for a position that expires 09/30/13. Eligibility requirements exist for this board.
Cultural District Task Force:
This is a newly formed task force charged with identifying three models that combine private, public, and grant funds to support improvements to the district and start a broader community wide cultural arts plan. The task force will be appointed by the City Commission with membership recommendations from the Lawrence Cultural Arts Commission, East Lawrence Neighborhood Association, Lawrence Arts Center, and Downtown Lawrence, Inc.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Two positions expire 03/31/13 – both are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/13. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expires 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
Mechanical Code Board of Appeals:
One position expires 03/31/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
One position expires 04/30/13 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/13. One position will become vacant and the other position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
One position will become vacant 04/30/13.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
Three positions expire 04/30/13. One position will become vacant and the other two positions are eligible for reappointment to additional terms.