Memorandum

City of Lawrence

Utilities Department

TO:	David Corliss, City Manager Cynthia Wagner, Assistant City Manager Diane Stoddard, Assistant City Manager
FROM:	Shane Golden, Field Supervisor-Distribution
CC:	Dave Wagner, Director of Utilities Mike Lawless, Assistant Utilities Director Beth Krishtalka, Assistant to Director Mark Hegeman, Utilities Operations Superintendent Alan Landis, Purchasing Specialist
Date:	March 19, 2013
RE:	March 26, 2013 Agenda Item – Authorize City Manager to purchase a new dump truck  for the Utilities Department

Please include the following item on the City Commission Agenda for consideration at the March 26, 2013 meeting:

Authorize the City Manager to purchase a new Dump Truck for the Utilities Department

History:

The Utilities Department Dump Truck, Unit 263 is a 1995 Ford F800 single axle dump truck. Unit 263 has operated 7,098 hours which equates to 283,920 miles (as per industry standard International Harvester Navistar study). The unit frame split and was repaired. At the recommendation of the Central Maintenance Superintendent, the dump truck is to be used for limited service only.

Status:

Unit 263 was used for water main leaks and water main replacement projects. Due to the limited service of the unit, we can no longer use it for this type. The loss of use has limited staff in hauling materials to and from projects.

Schedule:

The Central Maintenance Superintendent has a price quote through the MACPP (Metro Contract) for a new tandem axle dump truck; 2014 Freightliner 108SD chassis at a cost of $81,970 and an American Equipment Company dump bed at a cost of $30,240.

The total cost of the new dump truck is $112,210.

Project Funding:

Funding for the Dump Truck, $112,210, will come from the 2013 O & M budget, Capital Outlay, 7610-6004. A budget amount of $130,000 was approved in the 2013 budget.

Action Request:

Authorize the City Manager to purchase a new dump truck off of the MACPP contract for the Utilities Department.