Memorandum

City of Lawrence

Public Works

TO:	David L. Corliss, City Manager
FROM:	Chuck Soules, Director of Public Works
CC:	Diane Stoddard, Cynthia Wagner, Jonathan Douglass, Scott McCullough, David Cronin, Mark Thiel, Philip Ciesielski, Toni Wheeler, Melinda Harger
DATE:	March 20, 2013
RE:	Farmland, Project No. PW1224, Bid No. B1309,  Award Memo  for City Commission Meeting on March 26, 2013

Project Background:

Ø September 2010 the City took ownership of the former Farmland Industries nitrogen fertilizer production plant on Highway K-10

Ø 2011 the City began demolition of the abandoned structures on the site removing over 1600 tons of scrap metals

Ø February 2012 the City contracted with Bartlett & West Engineers to develop a masterplan and infrastructure plans for the future industrial land use of the property

Ø May 2012 the City held meetings with neighbors and businesses to discuss the concept plan

Ø December 18, 2012 the City Commission approved the final plat

Ø December 11, 2012 the City Commission awarded the intersection improvements at O’Connell and K-10 including signalization and turn lanes into the Farmland site

Ø Plat filed January 31, 2013

Ø City Commission approved Resolution No. 7011 and Resolution No. 7012 establishing March 5th for the public hearing on the Benefit District for infrastructure

Ø March 5, 2013 City Commission approves Resolution 7015 and 7016 establishing the Benefit District and Agreement to defer specials with Douglas County

Ø Infrastructure Bid March 19, 2013

Project Details:

The improvements include the infrastructure for the Farmland Property (see attached map):

Streets – 10” concrete pavement, curb and gutter, storm sewer, sidewalks on both sides, bike lanes, and fiber conduit

Water – 12” looped water main, hydrants and valves

Proposed improvement district includes:

Streets and water – all property within the Farmland plat

Method of Assessment:

Is based on the proportionate share of square footage of each tract.

Apportionment of Costs:

100% paid by the Benefit District and 0% paid by City at Large.

Bids:

Seven bids were received for the street and water improvements.  The base bid also includes grading for Block A (lots on west side), and Block B (lots between East and West Road and K-10). 

Alternate 1 includes the grading in Block C, Lots 2, 3, and 5.

Alternate 2 includes the grading in Block C, Lots 1, 6, 7, and 8.

Attached are the bid tabs.  R. D. Johnson Excavating Co., Inc. is the low base bid at $4,293,827.40.  Staff would also recommend awarding Alternate 1 in an amount of $690,728.63.

Bids have been received for the sanitary sewer main and are being reviewed for award at a future Commission Meeting.

Action Request:

Award City Bid No. B1309, Project No. PW1224, Former Farmland Property, Street, Storm Sewer, and Waterline Construction to R.D. Johnson Excavating Co., Inc., in the amount of $4,293,827.40, and award Alternate 1 in the amount of $690,728.63.

Respectfully Submitted,

Charles F. Soules, P.E.

Director of Public Works

CFS/ch