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CITY COMMISSION

MEETING AGENDA

September 1, 2009 - 6:35 p.m.

(Posted on webpage at 4:00 p.m. on 08/27/09)

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Updates:

09/01/09 @ 3:45 p.m.

Added a construction scheduling staff memo to Consent Agenda Item No. 6-f – overlay for 23^rd Street (K-10), Ousdahl to Barker.
Added a bid memo to Regular Agenda Item No. 3 - street, stormwater, water, and sanitary sewer improvements in the Exchange Place/Fairfield Street benefit district.

08/31/09 @ 3:00 p.m.

Added correspondence to City Manager’s Report regarding 617 W. 4^th Street.
Added correspondence to Regular Agenda Item No. 2 – TSC no parking on south side of 13^th Street.

08/28/09 @ 3:00 p.m.

Added a staff memo regarding 2009 Debt Ratios to Regular Agenda Item No. 1 – Bond and Note Sale.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Presentation from Lawrence Alliance.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/04/09.

2. Receive minutes from various boards and commissions:

Planning Commission meeting of 07/20-22/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award construction contracts for the Kaw Water Treatment Safety Improvements to: Bid Memo & Attachment

· GSR Construction for Project 1 – stair and slab opening closure for $32,900;

· B.A. Green Construction for Project 2 – basin grating replacement for $49,600; and

· GSR Construction for Project 3 – presed basin improvements for $48,900.

b) Waive staff estimate and award Comprehensive Housing Rehabilitation bid for 1827 Alabama Street to T & J Holdings for $25,625. Bid Memo

c) Accept proposal from RD Johnson Excavating for the lime lagoon cleaning, removal, and beneficial reuse of the lime residuals and authorize the City Manager to enter into an agreement not to exceed $120,000 with an option for four (4) additional years. Staff Memo

d) Waive bidding requirements and authorize the City Manager to issue a purchase order to Neale Painting for time and materials painting work at the Indoor Aquatic Center, at a rate of $45 per hour. Staff Memo

d) Approve Change Orders No. 7 and 8 to King’s Construction in the amount of $23,380 for additional work added to the George Williams Way projects: Project No. 14-CP4-407(BD) 6^th Street to Overland Drive, and Project No. 15-CP5-407(BD) Overland Drive to North City Limits, Street, Storm Sewer, and Waterline Improvements. Staff Memo

f) Award City Bid No. B09049, Project No. PW0901, 23^rd Street (K-10), from Ousdahl Road to Barker Avenue, 2” Mill, 2” BM-2 Overlay, Pavement Marking and Minor Concrete Work to Bettis Asphalt & Construction, Inc., in the amount of $556,399.25. Bid Memo & Attachments Construction Scheduling Memo - Added 09/01/09

g) Award bid for 90 tons of Calgon Carbon for the Utilities Department to GS Robins for $1,690.00 a ton, total $152,100. Bid Memo

7. Adopt Resolution No. 6863, setting a public hearing date of October 20, 2009 to discuss the condition of the dilapidated structure at 1232 Louisiana Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments

8. Approve as signs of community interest, a request from the United Way of Douglas County to display banners (approximately 6 ft X 3 ft) at 15 locations throughout the City from September 15 – November 20, 2009. Request

9. Authorize Staff to advertise a Request for Proposals for Engineering Design Services related to the General Wastewater Pumping Station Improvements. Staff Memo & Attachments

10. Authorize the Mayor to sign a Release of Mortgage for Barbara Wrigley, 1908 W. 3^rd Terrace. Staff Memo

11. Authorize the City Manager to execute and approve a License Agreement between the City of Lawrence and Hedges Real Estate for placement of a private business sign in the right-of-way at 3300 Clinton Parkway. Staff Memo & Attachments

12. Approve the following items related to Jo Shmo’s, 742 Massachusetts Street: Staff Memo & Attachments

a) Approve sidewalk dining and hospitality license; and

b) Adopt on first reading, Ordinance No. 8457, allowing possession and consumption of alcoholic beverages on certain city property pursuant to Jo Shmo’s sidewalk dining and hospitality license.

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 08/31/09

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct bond and note sale. Staff Memo & Attachments Debt Ratio Staff Memo - Added 08/28/09

ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6862, authorizing the sale of $14,120,000 in general obligation notes. Declare an emergency and adopt on first and second reading, Ordinance No. 8452, and adopt Resolution No. 6861, authorizing the sale of $3,250,000 in general obligation bonds, if appropriate.

2. Consider Traffic Safety Commission recommendation to approve a request for no parking along the south side of 13^th Street from 300 feet east of Oregon Street to 300 feet west of Oregon Street (Approved 7-1 by TSC on 7/6/09. Staff Memo TSC Minutes of 07/06/09 - Item #5 Correspondence - Added 8-31-09

ACTION: Approve request for no parking along the south side of 13^th Street from 300 feet east of Oregon Street to 300 feet west of Oregon Street, if appropriate.

3. Consider bids for street, stormwater, water, and sanitary sewer improvements in the Exchange Place/Fairfield Street benefit district (bids are due on September 1 and the recommendation for award will be posted late in the day on September 1). Staff Memo & Attachments Bid Memo - Added 09/01/09

ACTION: Award bid for street, stormwater, and waterline improvements to King’s Construction for $1,286,904.30; award bid for sanitary sewer improvements to Larkin Excavating for $133,690.18; and award bid for the lift station to King’s Construction for $149,000.00, if appropriate.

4. Consider authorizing the City Manager to execute an Engineering Services Agreement for $70,350 with BG Consultants for Design and Construction Phase Engineering Services in conjunction with the sanitary sewer main replacement project for the 1100 block of Delaware Street and the 1500 block of New Hampshire Street. Staff Memo & Attachments

ACTION: Authorize the City Manager to execute an Engineering Services Agreement for $70,350 with BG Consultants for Design and Construction Phase Engineering Services in conjunction with the sanitary sewer main replacement project for the 1100 block of Delaware Street and the 1500 block of New Hampshire Street, if appropriate.

5. Consider authorizing the City Manager to execute an Engineering Services Agreement for $231,324 with Black & Veatch for Design and Construction Phase Engineering services in conjunction with the expansion of wet weather storage at Pump Station 09 (Four Seasons). Staff Memo & Attachments

ACTION: Authorize the City Manager to execute an Engineering Services Agreement for $231,324 with Black & Veatch for Design and Construction Phase Engineering services in conjunction with the expansion of wet weather storage at Pump Station 09 (Four Seasons), if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· Welcome reception for Dr. Bernadette Gray-Little, Chancellor of the University of Kansas, Monday, August 31, 5:00 – 6:30 p.m. Location: Crystal Ballroom at the Eldridge Hotel.

· Kasold Drive Reconstruction Project – 31^st Street to Clinton Parkway – Street, Storm Sewer, and Waterline Improvements – Monday, August 31, 6:00 – 7:30 p.m. Location: Wayne Bly Meeting Room, Holcom Park Recreation Center, 2700 W. 27^th Street.

· 2009 Taste of Lawrence Fall Mixer, September 9, 5:30 – 7:30. Location: Meadowbrook Apartment Grounds, Bob Billings Parkway and Crestline Drive.

· 2009 Community Education Breakfast, September 18, 7:30 – 9:00 a.m. Location: Holidome.

· Joint City/County/USD 497 meeting, September 22, 4:00 – 6:00 p.m. Location: City Commission Room.

· Oread “Top-off” event, September 23, 11:30 a.m. at 12^th and Oread Boulevard, on top of the Oread hotel.

· Welcoming reception for Eutin 20^th Anniversary Delegation, Thursday, October 1. Location/Time – TBD.

· Peak Oil Task Force, Thursday, October 1, 4:00 p.m. Location: City Manager’s Conference Room.

· Eutin luncheon, Friday, October 2. Location/Time – TBD.

· 20^th Anniversary Eutin/Lawrence Sister City Buffet. Location/Time – TBD.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Lawrence Cultural Arts Commission:

One (1) vacancy for the unexpired position that was held by John Reeves and expires 01/31/12.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Mike Bowman, will expire 09/30/09. Mr. Bowman is eligible for reappointment to an additional term.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Four (4) positions, held by Harris, Welty, Nunez, and Norwood, expire 09/30/09. All are eligible for reappointment to additional terms.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Hospital Board:

Two (2) positions, held by Joe Flannery and Chuck Heath, expire 09/30/09. Both are eligible for reappointment to additional terms.

Human Relations Commission:

Two (2) positions, held by Barbara Hillmer and Teresa Wilke, expire 09/30/09. Both have served their consecutive second term and are not eligible for reappointment.

Three (3) positions, held by Augelli, Dunn, and Johnson, expire 09/30/09. All are eligible for reappointment to additional terms.

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.