CITY
COMMISSION
STUDY SESSION AND
MEETING AGENDA
April 24, 2007 – 4:00 p.m.
(Posted on webpage at 5:00 p.m. on 04/19/07)
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Updates:
04/23/07 @ 2:00 p.m.
- Added as Consent Agenda Item No. 15, Commissioner Assignments to various advisory boards and task forces; and
4/20/07 - Added study session agenda
A. STUDY SESSION ON INFRASTRUCTURE AND BUDGET ITEMS :
1. Materials for the study session will be posted on Friday, April 20, 2007.
Study Session Agenda added 4/20/07
After a short dinner break, the City Commission meeting will take place at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the 50th Anniversary of the Lawrence Community Nursery School at the Little Red School House.
2. Proclaim the week of April 22 – 29, 2007 as The Week of the Young Child.
3. Proclaim the week of April 23 – 27, 2007 as Tree City USA Week and Friday, April 27 as Arbor Day.
4. Proclaim Saturday, April 28, 2007 as Headquarters Counseling Center Life Support Day.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/10/07.
2. Receive minutes from various boards and commissions:
Grant Review Board meeting of 10/30/06
Traffic Safety Commission meeting of 03/05/07
Mental Health Board meeting of 02/27/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Award bid for one (1) compact pickup with service body to the Utilities Department to Shawnee Mission Ford for $22,355. Bid Memo
b) Award bid for one (1) ½ ton pickup for the Finance Department to Shawnee Mission Ford for $16,913. Bid Memo
c) Award bid for painting pump station #16 to J.F. McGivern for $49,100. Bid Memo
d) Award bid for one (1) compact pickup for the Utilities Department to Shawnee Mission Ford for $17,272.00. Bid Memo
e) Award bid for one (1) ½ ton pickup with a tommy lift for the Utility Department to Shawnee Mission Ford for $17,097. Bid Memo
f) Award bid for one (1) ¾ ton cab and chassis for the Public Works Department to Laird Noller Ford for $15,597. Bid Memo
g) Approve purchase of Badger transmitters and Orion Software for the Finance Department to Midwest Meter, for $21,500. Staff Memo
h) Set bid date of May 15, 2007 for the Comprehensive Rehabilitation Program at 2205 Learnard Avenue, 639 Missouri Street, and 320 Crestline Drive.
i) Set bid date of May 29, 2007 for the painting and caulking of the outdoor pool. Staff Memo
j) Waive competitive bidding requirements of Charter Ordinance No. 19, and authorize the distribution of the following two Requests for Qualifications: 1) Plant Project – Wakarusa Water Reclamation (WWRF) and the Four Seasons facility including lift station modifications, a new holding basin, and a new force main; and 2) Conveyance Project – Influent pump station and force main to the WWRF and upstream gravity line to the influent pump station. Staff Memo & Attachments
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8102, authorizing the sale, consumption, and possession of alcoholic beverages at Broken Arrow Park on May 11 – 12, 2007 for the Lawrence Sertoma BBQ Cook-off fundraiser. Staff Memo & Attachments
b) Ordinance 8103, condemning property interests, Lot 1, Block 1, Lewis Subdivision (2300 Louisiana Street), as authorized by the City Commission on February 20, 2007. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 8101, changing the name of the Recycling & Resource Conservation Advisory Board to Sustainability Advisory Board and adopting new by-laws.
8. Authorize the City Manager to sign project agreements and issue Requests for Proposals for Historic Preservation Fund Grant # 20-06-21519-005 Downtown Design Guidelines, # 20-07-21620-004 South Massachusetts Street Survey, and # 20-07-21620-003 Design Review Intern. Staff Memo
9. Approve as signs of community interest, a request from the Local Organizing Committee for the Collegiate Cycling Road National Championships to post no parking signs along the race route on Sunday, May 13, 2007. Request
10. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs during the Spring Parade of Homes, April 28 – May 6, 2007. Request
11. Approve unanimous recommendation from the Traffic Safety Commission (TSC) to change the School Crossing on 15th Street at Engel Road to a Pedestrian Crossing with appropriate signs and ordinance. Background Material 03/05/07 TSC Meeting Minutes - Item #3
12. Authorize the Mayor to sign a Resolution of Support and Administration for the Lawrence Safe Routes to Schools Phase I Application and adopt Resolution No. 6720.
13. Authorize the City Manager to enter into a License Agreement with Lawrence Freenet to install communications equipment on designated traffic control signals throughout the City, pursuant to Historic Resources Commission review and approval as necessary. Staff Memo & Attachments
14. Authorize the City Manager to enter into an Agreement with Lawrence Freenet to install communications equipment on the City’s water tower on Harper Street, subject to a Sprint-Lawrence Freenet lease agreement. Staff Memo & Attachments
15. Appoint Mayor and City Commissioners to positions on advisory boards as indicated. Commissioner Assignments - Added 04/23/07
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive report from Dan Partridge, Lawrence-Douglas County Health Department. 2006 Annual Report
ACTION: Receive report.
2. Consider the adoption of the 2007 Action Plan of the Consolidated Plan. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6719, authorizing the Mayor to execute agreements for the 2007 CDBG and HOME programs and other such documents as may be required to be submitted to the U.S. Department of Housing and Urban Development for such programs.
3. Consider the recommendations from the Traffic Safety Commission (TSC) as follows:
a) Deny a request to make traffic control changes at the recreational path crossing at Sawgrass Drive (6-1). Staff Memo & Attachments
ACTION: Deny request to make traffic control changes at the recreational path crossing at Sawgrass Drive, if appropriate.
b) Establish No Parking along the west side of Tennessee Street, adjacent to 21st Street (4-3). Staff Memo & Attachments
ACTION: Adopt Ordinance No. 8104, establishing No Parking along the west side of Tennessee Street, adjacent to 21st Street, if appropriate.
c) Establish No Parking School Days along the west side of Oak Tree Drive, adjacent to the school crossing at Vantuyl Drive, 3:30-4:00PM MTThF and 2:00-2:30PM W (6-1). Staff Memo & Attachments
ACTION: Establish No Parking School Days along the west side of Oak Tree Drive, adjacent to the school crossing at Vantuyl Drive, 3:30-4:00PM MTThF and 2:00-2:30PM W, if appropriate.
4. Consider adopting Resolution No. 6718, authorizing the Mayor to execute City-State Agreement 242-06 with the Secretary of Transportation for the construction of 31st Street, Haskell Avenue to O’Connell Road and authorize the distribution of Request for Qualifications for professional engineering services for the construction. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6718, authorizing the Mayor to execute City-State Agreement 242-06 with the Secretary of Transportation for the construction of 31st Street, Haskell Avenue to O’Connell Road, and authorize the distribution of Request for Qualifications for professional engineering services for the construction if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
§ Public Incentives Review Committee (PIRC) meeting is scheduled for April 23, 10:00 a.m. Location: City Commission Room.
§ Wakarusa Water Reclamation Facility and Proposed Pipeline Corridor public meeting is scheduled for Monday, April 23, 7:00 p.m. at South Junior High School Auditorium, 2734 Louisiana Street.
§ City Commission Study Session is scheduled for Tuesday, April 24, from 4:00 – 6:00 p.m. in the City Commission Room. Topic: Infrastructure and Budget items.
§ Joint City/County Study Session is scheduled for Tuesday, May 22, from 4:30 – 6:30 p.m. in the City Commission Room. Letter from County
§ Joint Study Session on the PLAY project is TENTATIVELY scheduled for Thursday, May 24, 8:30 – 10:00 a.m. Location: City Commission Room.
§ City Commission meetings with Department Heads regarding major budget issues on June 5 from 3:40 – 6:00 p.m. and June 6 from 3:00 – 5:30 p.m. Location: City Commission Room.
§ City Commission Goals Setting Session scheduled for June 11, 3:00 – 7:00 p.m. and June 12, 3:30 – 6:00 p.m. Location: TBD
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
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GOALS: Goals Document
*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
Two (2) positions, held by Doug Dillon and Kenneth Breithaupt, will expire 04/30/07. Both are eligible for reappointment to additional terms.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the position held by Sandra Shaw, which expires 06/30/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expiree 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
One (1) position, held by Kathleen Morgan, will expire 04/30/07. Ms. Morgan is eligible for reappointment to an additional term. One (1) position, held by Mary Burchill, will expire 04/30/07. Ms. Burchill has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.
Special Alcohol Fund Advisory Board:
One (1) position, held by Tammy Davis, expires 04/30/07. Ms. Davis has served two consecutive terms and is not eligible for reappointment to an additional term.