Memorandum

City of Lawrence

Planning Department

TO:	David Corliss Debbie Van Saun
FROM:	Lynne Braddock Zollner
CC:	Sheila Stogsdill
Date:	April 18, 2007
RE:	April 24, 2007 Agenda Item

Please include the following item on the City Commission consent agenda for consideration at the April 24^th meeting.

Historic Preservation Fund Grants

Introduction/Discussion

The Kansas State Historic Preservation Office (KHPO), a division of the Kansas State Historical Society (KSHS), administers the Historic Preservation Fund (HPF) to finance activities that will contribute to planning for the preservation of our built environment and archeological resources.  Up to sixty percent of the cost of eligible activities can be funded through this program.  All projects must be within the physical boundaries of Certified Local Governments (CLG).  The following projects have been awarded to the City of Lawrence.

Revision of the Downtown Design Guidelines, HPF Grant #20-06-21519-005

This grant will provide for public meetings and the needed revision of the existing document by a qualified consultant.  The project agreement for this project has been executed by the City and the KSHS.  An RFP must now be published to hire a professional consultant to revise the guidelines. 

Total Project Cost  $17,019

City Matching  $6,808

Grant Award  $10,211

South Massachusetts Street Survey, HPF Grant # 20-07-21620-004

This grant will provide a historic resources survey for the area of Massachusetts Street located between South Park and 23^rd Street.  The project agreement requires the City Manager’s signature and an RFP must be published to hire a qualified consultant to complete the project.

Total Project Cost  $17,257

City Matching  $6,903

Grant Award  $10,354

Design Review Intern, HPF Grant # 20-07-21620-003

This grant provides the salary for the Design Review Intern.  The Design Review Intern assists the Historic Resources Administrator with operational activities such as state law reviews, local reviews, preparing reports and presentations, and record keeping. The intern works 25 hours per week for 52 weeks.  The project agreement requires the City Manager’s signature. The position will be filled by the City’s Personnel Department.

Total Project Cost  $21,822

City Matching  $8,729

Grant Award  $13,093

Project Funding  The Historic Preservation Fund is a grant program funded by the National Park Service of the Department of the Interior.  The funds are passed through the Kansas Historic Preservation Office to local governments and organizations to pay for historic preservation activities on the local level. KHPO provides 60% of the project cost and the City of Lawrence will provide 40% of project costs in cash and matching.  The cash match associated with each grant is included in the Historic Resources portion of the Planning Department budget. 

Actual cash match

HPF Grant #20-06-21519-005  $569

HPF Grant #20-07-21620-003  $2,987

HPF Grant #20-07-21620-004  $591

Action Request Authorize the City Manager to sign project agreements for HPF Grant # 20-07-21620-004 and # 20-07-21620-003.  Authorize the City Manger to publish RFP’s for HPF Grant # 20-06-21519-005 and #20-07-21620-004.

1. RFP for the revision of the Downtown Design Guidelines  - Total Project Cost $17, 019 – consultant - $9,500 (HPF Grant project agreement signed)(cash match $569)

2. Project agreement and RFP for South Massachusetts Street Survey – Total Project Cost $17,257 – consultant $10,000 (cash match $591)

3. Project agreement for Preservation Intern – Total Project Cost $21,822 (cash match $2,987)