CITY
COMMISSION
MEETING AGENDA
May 2, 2006 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/27/06)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 6 – 12 as “Nurses Week.”
2. Proclaim the week of May 7 – 13 as “Drinking Water Week.”
3. Proclaim the week of May 7 – 14 as “National Music Week in Lawrence.”
4. Proclaim Saturday, May 13 to be the “NALC National Food Drive.”
5. Proclaim the month of May as “National Preservation Month.”
6. Proclaim the month of May as “Huntington’s Disease Awareness Month.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/18/06 and 04/20-21/06
2. Receive minutes from various boards and commissions:
Lawrence Memorial Hospital Board meetings of 02/15/06 and 03/09/06
Convention & Visitors Bureau Advisory Board meeting of 03/28/06
Sister Cities Advisory Board meeting of 03/08/06
Historic Resources Commission meeting of 03/16/06
Mental Health Board meetings of 01/31/06 and 02/28/06
Board of Plumbers & Pipe Fitters meeting of 11/16/05
Aviation Advisory Board meeting of 03/02/06
Public Incentive Review Committee meetings of 12/02/05 and 01/19/06
3. Confirm April 19, 2006 and April 27, 2006 study sessions staff directions. Summary
4. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
5. Approve licenses as recommended by the Department of Administrative Services. License Memo
6. Approve appointments as recommended by the Mayor. Appointment Memo Commission Assignments
7. Bid and purchase items:
a) Award bid for 1,000 tons of road salt to Hutchinson Salt for $34,710. Bid Memo
b) Set bid date of May 16, 2006 for Project No. 1-SR1-106(S), Iowa Street, Irving Hill Road Overpass to Harvard Road, and 23rd Street, west of Harper Street to East City limit, milling, overlay, and pavement marking (KLINK).
8. Approve the following items related to outdoor dining at Ole' Tapas, 1008 Massachusetts Street: Staff Memo
a) Site plan approval (SP-03-20-06) Staff Report Site Plan Map
b) Use of Right-of-Way Agreement
c) Sidewalk Dining License, and
d) Adopt on first reading, Ordinance No. 7996, allowing possession and consumption of alcoholic beverages on certain city property pursuant to Ole' Tapas Sidewalk Dining License.
9. Adopt on first reading, Ordinance No. 7997, authorizing the sale, consumption, and possession of alcoholic beverages at Broken Arrow Park on Friday, May 12th and Saturday, May 13th for the Lawrence Sertoma BBQ Cook-off Fundraiser. Staff Memo
10. Adopt on second and final reading, Ordinance No. 7995, allowing possession and consumption of alcoholic beverages on certain City property pursuant to a Pachamama's Sidewalk Dining License.
11. Adopt the following Resolution(s):
a) Resolution No. 6644, for the 2007 KLINK Program authorizing the Mayor to execute Agreement No. 173-05 with the Kansas Department of Transportation regarding the milling and overlay on Iowa Street, 6th Street to Harvard Road and Irving Hill Road Overpass to 23rd Street. The Agreement accepts State participation of fifty percent (50%) up to a maximum of $200,000. This project will be completed in the summer of 2007.
b) Resolution No. 6645, for the 2006 KLINK Program authorizing the Mayor to execute Agreement No. 34-06 with the Kansas Department of Transportation regarding the milling and overlay on Iowa Street, Harvard Road to the Irving Hill Overpass and on 23rd Street, from west of Harper Street to the East City limits. The Agreement accepts state participation of fifty percent (50%) up to a maximum of $200,000. This project will be completed in the summer of 2006.
c) Resolution No. 6646, authorizing the issuance of general obligation bonds in the amount of $400,000 for the milling and overlay of Iowa Street, Irving Hill Overpass to Harvard Road and 23rd Street, from west of Harper Street to the East City limits.
12. Adopt findings of fact, approve annexation request, and authorize drafting of an ordinance for placement on future agenda for: Staff Report Map of Area PC Minutes
a) (A-02-01-06) Annexation of approximately 97 acres of land south of K-10 Highway and east of E. 900 Road. The area is known as Sesquicentennial Park. This action was initiated by the Lawrence City Commission on February 7, 2006. The City of Lawrence leases the ground from the US Army Corp of Engineers. (Item No. 3; PC approved 10-0 on 4/17/06.)
13. Accept dedication of easements and rights-of-way on the following plats:
a) PF-02-06-06: Final Plat for Green Tree Subdivision No. 3, a replat of Lots 1-15, Block two, and Lots 8-17, Block three, Green Tree Subdivision. This proposed 28-lot residential subdivision contains approximately 6.266 acres. The property is generally described as being located at the northeast corner of George Williams Way and Harvard Road. Submitted by BG Consultants Inc., for Harvard LC, property owner of record. (Item No. 5B; PC approved 10-0 on 4/17/06.) Staff Report Plat Map PC Minutes
b) PF-02-04-06: Final Plat for Fairfield Farms East Addition No. 1. This proposed 226-lot residential subdivision contains approximately 73.604 acres. The property is generally described as being located south of K-10 Highway between O’Connell and Franklin Roads. Submitted by The Peridian Group, Inc., for Eastside Acquisitions, LLC, property owner of record. (Item No. 6; PC approved 10-0 on 4/17/06.) Staff Report Plat Map PC Minutes
c) PF-02-05-06: Final Plat for Fairfield Farms East Addition No. 2. This proposed seven-lot mixed-use subdivision contains approximately 47.821 acres. The property is generally described as being located south of K-10 Highway between O’Connell and Franklin Roads. Submitted by The Peridian Group, Inc., for Eastside Acquisitions, LLC, property owner of record. (Item No. 7; PC approved 10-0 on 4/17/06.) Staff Report Plat Map PC Minutes
14. Authorize the City Manager to execute an amendment to Agreement to Lease of City of Lawrence, Kansas Property, allowing T-Mobile to install a back up generator on the Stratford Water Tower. Staff Memo & Attachments
15. Authorize the City Manager to enter into a contract with Dan Boyle & Associates, Inc., in an amount not to exceed $159,029, for consulting services to complete the Coordinated Public Transportation Development Plan. Staff Memo & Attachments
16. Authorize the Mayor to sign letters and execute Local Government Endorsement Forms in support of applications from Jayhawk Area Agency on Aging, Inc., and the Salvation Army of Lawrence and Douglas County to the Kansas Department of Commerce for tax credits under the Kansas Community Service Program Act. Staff Memo & Attachments
17. Receive the 2005 Tax Abatement Annual Report. Draft PIRC Minutes - 04/20/06
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Continue public hearing from April 11, 2006 meeting, and receive staff reports concerning proposed demolition of structure at 429 Indiana.
Staff Memo Structural Inspection Report Planning Memo on Structural Inspection Photos - Basement/Front Porch Photos - Kitchen/Living Area
Rehabilitation Memo from Mike Goans
04/11/06 City Commission Meeting materials:
HRC Staff Report HRC Minutes Appeal Staff Memo
03/28/06 City Commission Meeting materials:
Status Update Memo & Attachments Cost Estimate Memo & Attachments
ACTION: Approve determination that there is no feasible and prudent alternative to the proposed demolition and that the demolition includes all possible planning to minimize harm to the listed properties, if appropriate.
2. Consider the adoption of the 2006 Action Plan of the Consolidated Plan and consider Resolution No. 6648, authorizing the Mayor to execute agreements for the 2006 CDBG and HOME programs and other such documents as may be required to be submitted to the U.S. Department of Housing and Urban Development for such programs. Staff Memo Resolution No. 6648
ACTION: Adopt the 2006 Action Plan of the Consolidated Plan and adopt Resolution No. 6648, if appropriate.
3. Receive bids and memorandum on construction phasing options for waterline and electric improvement project in the 700 and 800 block of Massachusetts.
ACTION: Accept low bid and direct staff concerning construction phasing options as appropriate.
4. Consider awarding Project No. 15-CP4-304(BD), Kasold Drive, West 22nd Street to Bob Billings Parkway, street, storm sewer, and waterline improvements, to R. D. Johnson Excavating Co. for $5,483,332.90. Consider adopting Resolution No. 6647, authorizing the issuance of general obligation bonds for street improvements for $5,110,000.
ACTION: a) Accept low bid from RD Johnson, and
b) Adopt Resolution No. 6647, authorizing the issuance of general obligation bonds for the necessary street improvements, if appropriate.
5. Review proposals and additional information from the Americana Music Academy and the Lawrence Parks and Recreation Department on the possible re-use of the Carnegie Library building at 9th and Vermont. Carnegie Community Center Business Plan Carnegie Community Center Business Plan Spreadsheet Americana Music Academy Music Plan
02/07/06 City Commission meeting materials
Carnegie Community Center Proposal Americana Music Academy Proposal
ACTION: Direct staff, as appropriate.
6. Consider Planning Commission recommendation for (Z-01-02-06) a request to rezone a tract of land approximately 5.05 acres from PCD-2 (Planned Commercial Development) District to PCD-2 (Planned Commercial Development) District (with additional allowable uses). The property is generally described as being located at the northeast corner of Wakarusa Drive and Clinton Parkway. Submitted by Landplan Engineering, P.A., for Off-Piste, Inc., property owners of record. (Item No. 8A; PC recommended denial 7-3 on 3/13). Staff Report Planning Dept. Maps Permitted Use Groups PC Minutes
ACTION: a) Deny rezoning request as recommended (majority required); or
b) Override Planning Commission recommendation and approve rezoning request (super-majority required); or
c) Return recommendation to the Planning Commission with a statement specifying the basis for the governing body’s failure to approve or disapprove (majority required).
7. Receive draft Request for Proposals for consultant services for the study of competitive and athletic facilities. Receive draft cooperative agreement on the funding for the study. PLAY Request PLAY RFP PLAY Agreement
ACTION: Authorize Mayor to sign cooperative agreement. Authorize distribution of RFP, if appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA ITEMS (cont’d)
8. Consider motion to recess into executive session to discuss matters which would be deemed privileged under the attorney-client relationship for 30 minutes. The justification for the executive session is to keep attorney-client matters confidential at this time.
ACTION: Approve motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo
G. CALENDAR: Meeting List
1. Confirm cancellation of the May 23, 2006 City Commission meeting.
REMINDERS:
§ The City Commission will be meeting with the Lawrence Memorial Hospital Board on Wednesday, May 3 at 12:00 p.m. Location: Lawrence Memorial Hospital, 325 Maine, Conference Room A.
§ City Commission Study Session with Mark Funkhouser, City of Kansas City, MO Auditor from 9:00 – 10:00 and with Mike Floberg, ITS Engineer at KDOT – 10:00 – 11:00 a.m. Location: City Commission Room, First Floor, City Hall.
§ Commissioners will meet with various department heads regarding the 2007 Budget on May 16 (2:00 – 4:00), May 17 (2:00 – 4:00), and May 18 (9:00 – 10:30). Location: City Commission Room, First Floor, City Hall.
§ There is a budget study session scheduled for Thursday, May 18, 10:30 a.m. – 12:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ City offices will be closed on Monday, May 29 in observance of Memorial Day.
§ The Commission meeting scheduled for Tuesday, May 30, has been cancelled, due to it being the fifth Tuesday.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.
There is one current vacancy on this board.
Lawrence Public Library Board:
Two (2) positions will expire 04/30/06. Ms. Fincher and Mr. Penzler have served two consecutive terms and are not eligible for reappointment.
Mechanical Code Board of Appeals:
One (1) vacancy for the position held by Lynn Barrington that expired 03/31/06.
Special Alcohol Fund Advisory Board:
Two (2) positions, held by Donna Osness and Debra Warren, expires 04/30/06. Ms. Osness and Ms. Warren are eligible for reappointment to additional terms.
One (1) position held by Caleb Morse will become vacant 04/30/06.