CITY COMMISSION

MEETING AGENDA

March 19, 2019 - 5:45 p.m.

(Posted on webpage at 4:55 p.m. on 03/14/19)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

Updates:

03/19/19 @ 3:30 p.m.

· Updating Ordinance No. 9655 to correct a typographical error numbering the sections of the ordinance on Consent Agenda Item No. 8-i – adopt on second and final reading, Ordinance No. 9655, pertaining to the sale of beer containing not more than six percent (6.0%) alcohol by volume by any person possessing a cereal malt beverage license.

03/19/19 @ 1:05 p.m.:

· Updated the Bid Tab to include the Engineer’s Estimate on Consent Agenda Item No. 6-a - Award Bid No. B1907, Burrough’s Creek Trail Sanitary Sewer Interceptor Rehabilitation Project;

· Corrected the link to the Site Plan Aerial on Consent Agenda Item No. 9 - Approve a Special Use Permit, SUP-18-00571, for a non-owner occupied short-term rental, located at 1500 Rhode Island Street, in RS5 (Single-Dwelling Residential) Zoning District, and adopt on first reading, Ordinance No. 9657;

· Updated the Staff Memo & Attachments on Consent Agenda Item No. 17 - Approve outside agency application for 2020 funding;

· Added a report provided by the Health Department and correspondence to Regular Agenda Item No. 3 - Consider adopting on first reading, Ordinance No. 9568, pertaining to amending the fines for first time marijuana possession; and

· Updated the City Manager’s Report.

03/15/19 @ 3:20 p.m.:

· Updated Ordinance No. 9643 on Consent Agenda Item No. 8 -c - approving a Special Use Permit, SUP-18-00564, for a Temporary Shelter for The DARE Center, located at 944 Kentucky Street, to revise the date of the first neighborhood meeting from April 12 to April 19.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	APPROVE AGENDA:

1.	The City Commission reserves the right to amend, supplement, or re-order the agenda during the meeting.

	ACTION:	Approve agenda.

B.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	None.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 03/05/19 and 03/12/19.

2.	Receive minutes from various boards and commissions:

	Affordable Housing Advisory Board meeting of 02/11/19
	Community Development Advisory Committee meeting of 01/24/19
	Parks & Recreation Advisory Board meeting of 12/10/18
	Planning Commission meeting of 01/23/19
	Sales Tax Audit Committee meeting of 12/17/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items

	a)	Award Bid No. B1907, Burrough’s Creek Trail Sanitary Sewer Interceptor Rehabilitation Project, to Visu-Sewer, Inc, in the amount of $673,383.15, as part of the 2019 Clay Pipe/Manhole Rehabilitation Program. Bid Memo & Attachments - Updated 03/19/19

	b)	Amend the 2019 Capital Improvement Program, authorizing a new project to repair the Rotary Arboretum parking lot (new CIP# PR1924) in the amount of $150,000 and award Bid No. B1912 to King’s Construction Co., Inc., in the amount of $148,403.75, which includes a 10 percent project contingency. Bid Memo & Attachments

	c)	Award Bid No. B1911, 2019 Sidewalk Hazard Mitigation Program, to USA Concrete, Inc., in the amount of $68,727.00. Bid Memo & Attachments

	d)	Award Bid No. B1910, Downtown Paver Replacements, to GSR Construction, Inc., in the amount of $125,020, using bid pricing of $26.60 per square foot. Bid Memo & Attachments

	e)	Award Bid No. B1905, Mowing Contracts, to Golden Rule Lawn Care, in the amount of $115,840.00. Bid Memo & Attachments

	f)	Award Bid No. B1906, for nine (9) police interceptor replacement vehicles for police operations, to Laird Noller Ford, in the amount of $301,320.00. Bid Memo & Attachments

7.	Adopt on first reading, the follow ordinances:

	a)	Ordinance No. 9653, allowing the sale, possession, and consumption of alcohol on the public right-of-way in the 800 block of New Hampshire Street during the Over the Edge event. Staff Memo & Attachments

	b)	Ordinance No. 9660, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 1300 block of W. 7^th Street between Michigan Street and Arkansas Street on Saturday, April 13, 2019, associated with the Louise’s West Reunion Event. Staff Memo & Attachments

8.	Adopt on second and final reading, the following ordinances:

	a)	Ordinance No. 9610, authorizing the City Manager to administratively determine the dates and times for the prohibition of glass bottles and containers and the prohibition of rooftop access at specified periods during the NCAA Men’s Basketball Tournament.

	b)	Ordinance No. 9639, allowing the sale, possession, and consumption of alcohol in the 900 block of New Hampshire Street and in the 100 block of east 8th Street on the public right-of-way during the 2019 Buskerfest event.

	c)	Ordinance No. 9643 (updated 03/15/19), approving a Special Use Permit, SUP-18-00564, for a Temporary Shelter for The DARE Center, located at 944 Kentucky Street. Submitted by the Coalition for Homeless Concerns Inc on behalf of James Dunn, property owner of record. (PC Item 8; approved 5-4 on 1/23/19)

	d)	Ordinance No. 9644, approving a Special Use Permit, SUP-18-00565, for non-owner occupied short-term rentals located at 888 New Hampshire Street, Units 208, 209, and 216 in CD (Downtown Commercial) Zoning District. Submitted by First Management Inc on behalf of 100 E. 9th LLC, property owner of record. (PC Item 11; approved 6-3 on 1/23/19)

	e)	Ordinance No. 9645, request to rezone, Z-18-00536, approximately 5.2 acres from CS (Strip Commercial) District and RM32 (Multi-Dwelling Residential) District to SmartCode T-5, located at 1401 W. 23^rd Street and 1300 W. 24^th Street. Submitted by Opus Development Company LLC, for George B. Leinmiller and Marlene J. Leinmiller, property owners of record. (PC Item 13B; approved 9-0 on 1/23/19)

	f)	Ordinance No. 9646, allowing the sale, possession and consumption of alcohol on the public right-of-way on Sunday, April 7, 2019 in the 800 block of Pennsylvania Street associated with the Lawrence Beer Company Brew to Brew event.

	g)	Ordinance No. 9648, dissolving the Community Development Advisory Committee, effective June 30, 2019 and repealing an outdated version of the Citizen Participation Plan.

	h)	Ordinance No. 9649, allowing the sale, possession, and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street during the Art Tougeau Street Party.

	i)	Ordinance No. 9655, pertaining to the sale of beer containing not more than six percent (6.0%) alcohol by volume by any person possessing a cereal malt beverage license.

9.	Approve a Special Use Permit, SUP-18-00571, for a non-owner occupied short-term rental, located at 1500 Rhode Island Street, in RS5 (Single-Dwelling Residential) Zoning District, and adopt on first reading, Ordinance No. 9657. Submitted by Jones Group LLC, property owner of record. (PC Item 3; approve 9-0 on 2/27/19) Staff Memo & Attachments - Updated 03/19/19

10.	Approve a Special Use Permit, SUP-18-00611, for a non-owner occupied short-term rental, located at 1321 New Hampshire Street, in RS5 (Single-Dwelling Residential) Zoning District, and adopt on first reading, Ordinance No. 9658. Submitted by Kern Inc on behalf of Rayna Burkhart, property owner of record. (PC Item 4; approve 9-0 on 2/27/19) Staff Memo & Attachments

11.	Approve a Special Use Permit, SUP-18-00625, for a non-owner occupied short-term rental, located at 630 Indiana Street, in RS5 (Single-Dwelling Residential) Zoning District, and adopt on first reading, Ordinance No. 9659. Submitted by Charles and Leda Sedlock, property owners of record. (PC Item 5; approve 9-0 on 2/27/19) Staff Memo & Attachments

12.	Approve a Special Event Permit, SE-19-00066, for Brew to Brew Fundraising Run on April 7, 2019, with the finish line being located at 826 Pennsylvania Street. Submitted by Lawrence Beer Co. for Williams Management LLC, property owner of record. Staff Memo & Attachments

13.	Approve a Special Event Permit, SE-19-00090, for “Over the Edge”, a fundraiser hosted by the Boys & Girls Club of Lawrence, June 1, 2019, at 888 New Hampshire Street. Submitted by Boys & Girls Club of Lawrence for 100 East 9^th Street LLC, property owner of record. Staff Memo & Attachments

14.	Authorize the Mayor to sign a Release of Mortgage for Eugenia Miles, 1532 Powers Street. Staff Memo & Attachments

15.	Authorize the City Manager to execute a right of way License Agreement with Eric Hodges, for property located at 1632 East Glenn Drive. Staff Memo & Attachments

16.	Authorize the City Manager to provide written consent to an assignment from RG Fiber, LLC, to Kansas Fiber Network, LLC, of Addendum 1 to the Memorandum of Understanding between the City and RG Fiber, LLC, dated August 3, 2015. Staff Memo & Attachments

17.	Approve outside agency application for 2020 funding. Staff Memo & Attachments - Updated 03/19/19

18.	Receive correspondence from the Sustainability Advisory Board regarding the City Manager search. Letter from Sustainability Advisory Board


D.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E.	REGULAR AGENDA ITEMS:

1.	Conduct a public hearing regarding the fire damaged structure (single-family detached house) located at 1116 New Jersey Street. Consider adopting Resolution No. 7284, declaring the structure to be unsafe and dangerous, and ordering the property owner to commence and complete substantial repairs to the structure by May 19, 2019. Staff Memo & Attachments

	ACTION:	Conduct public hearing. Adopt Resolution No. 7284, declaring the structure located on the property at 1116 New Jersey Street to be unsafe and dangerous, ordering the property owner to commence and complete substantial repairs to the structure or to remove the structure by May 19, 2019, if appropriate.

2.	Consider proposed changes to Ordinance No. 9324, establishing the Community Police Review Board, as requested by the Community Police Review Board. Staff Memo & Attachments from 02/05/19 CC Meeting

	ACTION:	Direct staff, as appropriate.

3.	Consider adopting on first reading, Ordinance No. 9568, pertaining to amending the fines for first time marijuana possession. Staff Memo & Attachments HIDTA Marijuana Impact Report provided by the Health Department - Added 03/19/19 Correspondence - Added 03/19/19

	ACTION:	Adopt on first reading, Ordinance No. 9568, pertaining to amending the fines for first time marijuana possession, if appropriate.

4.	Receive Capital Improvement Project (CIP) Report. Staff Memo & Attachments

	ACTION:	Receive report.

5.	Receive presentation on priority-based budgeting open data site. Staff Memo & Attachments

	ACTION:	Receive presentation.

6.	Consider authorizing a revision to the 2019 Budget to fund a City-wide Traffic Signal Coordination and Timing Study, in the amount to $250,000. Staff Memo & Attachments

	ACTION:	Authorize a revision to the 2019 Budget to fund a City-wide Traffic Signal Coordination and Timing Study, in the amount of $250,000, if appropriate.


F.	COMMISSION ITEMS:
	a)	Mayor Larsen update and discussion regarding the City Manager search.
	b)	Future agenda item to add.
	c)	Future work session item to add.
	d)	Other items.


G.	CITY MANAGER’S REPORT: Report & Attachments - Updated 03/19/19

CALENDAR: Meeting List 2020 Budget Calendar

Saturday, March 23, 8:00 a.m. – 3:30 p.m. – Special City Commission Meeting. Location: City Commission Room, First Floor of City Hall, 6 E. 6^th Street.

Tuesday, April 16, 4:00 – 6:00 p.m. - City Hall Riverfront open house. Location: 1 Riverfront Plaza.

Community Conversations Flyer

· Wednesday, April 24, 5:30 p.m. Topic: Housing

· Thursday, June 27, 5:30 p.m. Topic: Food Security and Personal Health

· Thursday, September 5, 5:30 p.m. Topic: Behavioral Health

Location: Lawrence Public Library Auditorium.

Friday, May 10, 10:00 a.m. – 12:00 p.m. – Public Incentives Review Committee meeting. Location: City Commission Room.

City offices closed Thursday, July 4, in observance of the Independence Day holiday.


I.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals
Two vacancies for positions that expire 09/30/19 and 09/30/20.

Douglas County Community Corrections Advisory Board:
One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

Historic Resources Commission
One position, designated for an Architect, expired 03/01/19 and is eligible for reappointment to an additional term.

Human Relations Commission
One vacancy for a position that expires 09/30/20.

LMH Health Governing Board
One vacancy for a position that expires 09/30/21.

Public Transit Advisory Committee
One vacancy for a position that expires 12/31/19 and is designated for the KU on Wheels Representative.

Sales Tax Audit Committee
One position is due to expire 04/30/19 and is not eligible for reappointment to additional terms.

Transient Guest Tax Grant Program Advisory Board
Three positions (Hotelier, At-Large, and Arts/Culture Industry) are due to expire 05/31/19 and all are eligible for reappointment to additional terms.