CITY COMMISSION

MEETING AGENDA

February 5, 2019 - 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 01/31/19)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

Updates:

02/05/19 @ 2:45 p.m.:

· Updated the agreement to include exhibits on Consent Agenda Item No. 21 - Authorize the City Manager to finalize and execute a Host Site License Agreement with Westar Energy, Inc., for placement of one (1) DC FastCharge and one (1) Level Two Electric Vehicle Charging Station at Sports Pavilion Lawrence; and

· Updated the calendar with additional information regarding the Federal Opportunity Zones Informational Session.

02/04/19 @ 3:05 p.m.:

· Added to Section A – Recognition/Proclamation/Presentation: - Recognition of Jack Tell, a regional winner of the annual Kansas League of Municipalities “If I were Mayor” memo contest.

02/01/19 @ 4:20 p.m.:

· Revised the language on Consent Agenda Item No. 22, as well as provided the Staff Memo & Attachments.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Proclaim February 4 – March 3 as Read Across Lawrence.

2.	Recognition of Jack Tell, a regional winner of the annual Kansas League of Municipalities “If I were Mayor” memo contest.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 01/14/19.

2.	Receive minutes from various boards and commissions:

	Affordable Housing Advisory Board meeting of 12/10/18
	Bert Nash Governing Board meeting of 10/30/18
	Community Development Advisory Committee meetings of 09/27/18 and 01/10/19
	Community Police Review Board meeting of 12/05/18
	LMH Health Board meeting of 12/19/18
	Public Health Board meeting of 10/25/18
	Public Transit Advisory Committee meeting of 12/10/18
	Sustainability Advisory Board meeting of 12/12/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items

	a)	Approve the purchase of one (1) VT 651 street sweeper, for the Streets Division, from Johnston North America in the amount of $277,700.00, utilizing the HGAC cooperative contract as part of the 2019 CIP (PW19F9CIP) replacement schedule. Staff Memo & Attachments

	b)	Approve the purchase of one (1) Automated Side Load Refuse Truck, for the Solid Waste Division, from Chastang Autocar in the amount of $262,836.31, utilizing the HGAC cooperative contract as part of the 2019 CIP (PW19F3CIP) replacement schedule. Staff Memo & Attachments

	c)	Award Bid No. B1860 for one (1) Rear Load Refuse Truck, for the Solid Waste Division, to Downing Sales and Service in the amount of $121,214.00, as part of the 2019 CIP (PW19F5CIP) replacement schedule. Bid Memo & Attachments

	d)	Approve UtiliWorks Consulting, LLC to proceed with Task Order 3 for Advanced Metering Infrastructure to provide contracting support services during negotiations with the selected AMI vendor in the amount of $41,220.00 Staff Memo & Attachments

7.	Adopt on first reading, Joint City Ordinance No. 9637/County Resolution No. ____, reestablishing the Douglas County Food Policy Council as a joint advisory board and updating the bylaws to govern the Council’s work. Staff Memo & Attachments

8.	Adopt on second and final reading, the following ordinances:

	a)	Ordinance No. 9617, ordering through the exercise of eminent domain, the condemnation of certain property interests commonly located at 2305 Vermont Street, and authorizing the filing of a petition in Douglas County District Court.

	b)	Ordinance No. 9619, rezoning, Z-18-00495, approximately 2.7 acres from IBP (Industrial/Business Park) District to IL (Limited Industrial) District, located at 1900 Wakarusa Drive. Submitted by Home Sweet Home on behalf of Larry McElwain, property owner of record. (PC Item 5; approved 9-0-1 on 12/19/18)

	c)	Ordinance No. 9620, rezoning, Z-18-00508, approximately 0.18 acres from PCD (Planned Commercial Development) District to CS (Strip Commercial) District, located at 3235 Ousdahl. Submitted by Paul Werner Architects, for Fraternal Investors LLC, property owner of record. (PC Item 2; approved 10-0 on 12/19/18)

	d)	Ordinance No. 9621, for a Special Use Permit/Institutional Development Plan, SUP-18-00518, for the development of residential housing to include a 12-bedroom Group Home and 10 one-bedroom apartments, located at 1000 W. 2nd Street. Submitted by TreanorHL, for Douglas County, property owner of record. (PC Item 7; approved 9-0-1 on 12/19/18)

9.	Adopt the following resolutions:

	a)	Resolution No. 7279, a resolution of the City of Lawrence, Kansas repealing Resolution No. 6951, thereby dissolving the Homeless Issues Advisory Committee. Staff Memo & Attachments

	b)	Resolution No. 7278, setting a public hearing date of March 19, 2019, pursuant to K.S.A 12-1750 et. seq., to consider ordering the structure at 1116 New Jersey Street to be repaired or demolished. Staff Memo & Attachments

	c)	Resolution No. 7280, authorizing various public improvements and the issuance of general obligation bonds and/or temporary notes to finance all or a portion of the costs of certain improvements. Staff Memo & Attachments

10.	Approve a Text Amendment, TA-18-00430, to the City of Lawrence Land Development Code, to define and clarify the use of conditional zoning and adopt on first reading, Ordinance No. 9618. Initiated by Planning Commission on 8/22/18. (PC Item 4; approved 10-0 on 12/19/18) Staff Memo & Attachments

11.	Accept dedication of easements associated with Minor Subdivision, MS-18-00567, for W. Morris Addition No. 1 (Starbucks), located at 1801 W. 23^rd Street and 1807 W. 23^rd Street and the tract of land known as Ridge Court. Submitted by Landplan Engineering for Team Players LLC and Emira-One LLC, property owners of record. Staff Memo & Attachments

12.	Approve a Special Event Permit, SE-19-00009, for The Kansas Food Truck Festival at 810 Pennsylvania Street on May 4, 2019. Submitted by The Cider Gallery, with permission of Codi Bates of Bates Co. Investments LLC, property owners of record. Staff Memo & Attachments

13.	Approve travel request for one Planning Commissioner to attend the 2019 National American Planning Association conference in San Francisco, April 13-16, 2019. Staff Memo & Attachments

14.	Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $246,547.00 with George Butler Associates, Inc. for the City of Lawrence 2019 Flow Monitoring Program which is part of the Rapid I/I Reduction Program (UT9909CIP). Staff Memo & Attachments

15.	Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $280,209.50, with BG Consultants for the design of 19^th Street, from Harper Street to O’Connell Road (CIP# PW17E3). Staff Memo & Attachments

16.	Authorize the City Manager to execute the First Amendment to the Site Agreement with Verizon Wireless to extend the current lease at the Stratford Water Tower for the Cell Phone Communication Equipment. Staff Memo & Attachments

17.	Authorize the City Manager to execute an agreement with Tenants to Homeowners, Inc. and The Willow Domestic Violence Center in the amount of $90,000 in Housing Trust Funds to fund a partnership between KU Endowment, Tenants to Homeowners, Inc. and The Willow Domestic Violence Center to create transitional housing and affordable permanent rentals for survivors of domestic violence and adults aging out of foster care; and authorize the City Manager to execute an agreement with the Lawrence-Douglas County Housing Authority and Family Promise of Lawrence in the amount of $110,000 in Housing Trust Funds to fund the New Horizons Transitional Housing Program for tenant based rental assistance, rent and utility deposits and case management services for low income residents, as previously approved by the City Commission and recommended by the Affordable Housing Advisory Board. Staff Memo & Attachments

18.	Receive recommendation from the Affordable Housing Advisory Board to not allocate an additional $90,0000 in funding for the Lawrence-Douglas County Housing Authority/Family Promise of Lawrence in order to fully fund its $200,0000 proposal to provide rental assistance and case management services for low income families in Lawrence from 2019 Housing Trust Funds. Staff Memo & Attachments

19.	Approve updated bylaws for the Community Police Review Board as recommended by the Community Police Review Board. Staff Memo & Attachments

20.	Receive recommendations from the Community Police Review Board regarding proposed changes to the ordinance creating the Community Police Review Board. Staff Memo & Attachments

21.	Authorize the City Manager to finalize and execute a Host Site License Agreement with Westar Energy, Inc., for placement of one (1) DC FastCharge and one (1) Level Two Electric Vehicle Charging Station at Sports Pavilion Lawrence. Staff Memo & Attachments - Updated 02/05/19

22.	Authorize the City Manager to enter into a letter of understanding with Douglas County to jointly fund consulting services related to the Lawrence Community Shelter and authorize the City Manager to enter into an agreement with the Lawrence Community Shelter for 2019, providing one hundred percent (100%) of their 2019 budget allocation by March 1, 2019. Staff Memo & Attachments - Added 02/01/19

23.	Authorize the Mayor to sign the following Releases of Mortgage:

	a)	Norma J. Gunn, 320 N. Crestline Drive. Staff Memo & Attachments

	b)	Carol Klinknett, 500 Indiana Street. Staff Memo & Attachments

24.	Authorize the reinstatement of the March 12, 2019 City Commission Meeting, with a start time of 4:00 p.m. Staff Memo


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Receive 2018 Health Equity Report from Dan Partridge, Lawrence Douglas County Health Department.

	ACTION:		Receive report.

2.	Receive report from McGrath Human Resources Group on the Classification and Compensation Study and consider authorizing an amendment to the 2019 Budget, if necessary, to implement the following recommended changes: Staff Memo & Attachments

	·	Establish a new Primary Pay Plan Structure, including placement of positions within the pay plan;
	·	Establish new pay ranges for each position; and
	·	Provide salary adjustments for employees who are not at the minimum of their new pay grades to the minimum in 2019.

	ACTION:		Receive presentation and authorize an amendment to the 2019 Budget to implement the recommended changes, if appropriate.

3.	Consider adopting Resolution No. 7281, authorizing the sale of general obligation temporary notes and general obligation bonds. Staff Memo & Attachments

	ACTION:		Adopt Resolution No. 7281, if appropriate.

4.	Consider motion to recess into executive session.

	ACTION:		Approve motion to recess into executive session for approximately 35 minutes to discuss pending and possible litigation deemed privileged in the attorney-client relationship as set forth in K.S.A. 75-4319(b)(2). The justification for the executive session is to keep attorney-client privileged matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.


E.	COMMISSION ITEMS: Discussion of Commissioner Board/Committee Assignments.


F.	CITY MANAGER’S REPORT: Report & Attachments

CALENDAR: Meeting List

Know Your Rights: An Informative Evening about Immigration Law, Hosted by the Human Relations Commission, Thursday, January 31, 5:30 – 7:00 p.m. Location: Lawrence Public Library Auditorium, 707 Vermont Street. Flyer

Federal Opportunity Zones Informational Session, Tuesday, February 12, 3:30 – 5:30 p.m. Location: ~~Bioscience & Technology Business Center, 2029 Becker Drive.~~ Due to parking and capacity concerns, event location has been moved to Lied Center of Kansas Pavilion Room (eastern entrance/lower level), 1600 Stewart Drive. Registration is required for this event; registration is now reopened. Registration page:

http://members.lawrencechamber.com/events/details/opportunity-zone-forum-3954.

Event is free and open to the public. The event will be taped and information distributed after the event. The organizing group is exploring adding another opportunity zone informational session and more information will be provided in the future.

Employee Service Awards, Wednesday, February 13, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds 4-H Building, 2120 Harper Street.

City offices closed Monday, February 18, in observance of Presidents’ Day.

Santa Fe Station Rededication event, Friday, February 22, 4:00 p.m.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/18 and is designated for a representative from the Douglas County Commission.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Historic Resources Commission

Three positions are due to expire 03/01/19. Two positions, one designated for a Historian and one designated for an Architect, are eligible for reappointment to additional terms. One position, designated for an Architect, will become vacant.

Human Relations Commission

One vacancy for a position that expired 09/30/18.

Lawrence Cultural Arts Commission

Five positions are due to expire 01/31/19. Three positions are eligible for reappointment to additional terms and two positions will become vacant.

Lawrence Douglas County Metropolitan Planning Commission

One vacancy for a position that expires 05/31/19.

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/19.

Public Health Board

One position is due to expire 03/31/19 and is eligible for reappointment to an additional term.

Public Incentives Review Committee

One position is due to expire 01/31/19 and is eligible for reappointment to an additional term.

Public Transit Advisory Committee

One vacancy for a position that expired 12/31/18. One additional vacancy for a position that expires 12/31/19 and is designated for the KU on Wheels Representative.

Sustainability Advisory Board

One vacancy for a position that expires 12/31/19. An additional position that expires 12/31/21 will become vacant after February.