CITY COMMISSION AGENDA ITEM

Department:	Municipal Services & Operations		Commission Meeting Date:  February 5, 2019
Staff Contact:	Mike Lawless, Deputy Director
Recommendations/Options/Action Requested:
Approve UtiliWorks Consulting, LLC to proceed with Task Order 3 for Advanced Metering Infrastructure to provide contracting support services during negotiations with the selected AMI vendor in an amount of $41,220.00.
Executive Summary:		The City of Lawrence approved Task Order 2 with UtiliWorks Consulting to help staff prepare a complex and technical request for proposals for Advanced Metering Infrastructure, to help evaluate the proposals, and to help staff to prepare for interviews with the selected vendors. Task Order 3 of the UtiliWorks contract proposes to provide guidance and support during contract negotiations with the selected AMI vendor. UtiliWorks will review and comment on the proposed vendor contract and Statement of Work (SOW), determine whether the SOW complies with City requirements and negotiate terms that are as favorable as possible to City. UtiliWorks will work with City and the selected vendor to: identify and document City-specific systems acceptance criteria; identify and document expected deliverables to be produced; and, identify potential price concessions. UtiliWorks will actively lead or participate in discussions / negotiations with the selected vendor on behalf of City in order to obtain the best possible terms and pricing. Proposals were received from six (6) vendors, Core & Main LP, Itron, Inc., Mountain States Pipe & Supply, Professional Meters, Inc., Utility Metering Solutions, and Zenner USA. A review committee comprised of MSO and IT staff reviewed and scored the proposals. Based on the scores and technical response, two (2) vendors, Core & Main and Itron, Inc., were chosen to continue in the selection process. Interviews occurred January 23 and 24, 2019. Staff anticipates selecting a preferred vendor to negotiate a contract and SOW by February 1, 2019. It is anticipated that a final contract with the selected vendor will be ready for Commission consideration in April of this year. Staff recommends approval of Task Order 3 with UtiliWorks in an amount of $41,220.
Strategic Plan Critical Success Factor		Innovative Infrastructure and Asset Management Core Services Sound Fiscal Stewardship
Fiscal Impact (Amount/Source):		The fiscal impact to the City for Task Order 3 is $41,220. AMI project funding is estimated at $10.8 million. Funding for this project was identified in the 2018 CIP and in the 2019-2023 CIP as project number UT1898CIP.
Attachments:		Task Order 3
Previous Agenda Reports:		October 2, 2018, Consent #11 Authorize advertisement of Request for Proposals (R1812) for advanced metering infrastructure system (CIP# UT1898).   Staff Memo June 5, 2018, Consent #6(a) Approve UtiliWorks Consulting, LLC to proceed with Task Order 2 for Advanced Metering Infrastructure Procurement in an amount of $58,600.   Staff Memo & Attachments January 12, 2016, Consent #6(b) Authorize the Interim City Manager to execute a Professional Services Agreement in the amount of $95,295 with UtiliWorks Consulting, LLC for Advanced Metering Infrastructure Assessment, Project No. UT1507.   Staff Memo August, 11, 2015, Consent #13 Authorize staff to advertise a Request for Proposals, RFP R1505, for Advance Meter Infrastructure Assessment.   Staff Memo

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