CITY
COMMISSION
MEETING AGENDA
October 10, 2006 - 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 10/05/06)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim October 13, 14, and 15 to be Knights of Columbus Helping People with Intellectual Disabilities Days.
2. Proclaim October 20 as Lights on After School!.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/26/06.
2. Receive minutes from various boards and commissions:
Recycling and Resource Conservation Advisory Board meeting of 08/09/06;
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Authorize the City Manager to enter into an engineering contract for the final design of the 2007 Phase III Downtown Waterline Improvement project for $118,722.08. Staff Memo
b) Authorize the City Manager to amend the existing engineering contract with Delich, Roth & Goodwillie, P.A., for $21,114.00 for additional study phase services for the Wakarusa River and Yankee Tank Creek sewage basins in conjunction with the evaluation of Northwest Area service options. Staff Memo & Maps
c) Authorize purchase of required property interests from Christine Valcich, 600 N. Stonegate, in the amount of $24,000, for the Kasold (Peterson to KTA Bridge) reconstruction project. Staff Memo & Attachments
d) Authorize the City Manager to enter into a contract with R.D. Johnson Excavating for the removal of lime from the lime storage lagoon for $6.45 per wet ton. Staff Memo
e) Authorize the City Manager to enter into an Engineering Agreement with Bartlett & West Engineers in an amount of $16,055.00 for the submittal of a Letter of Map Revision (LOMR) to FEMA for consideration and approval to change the flood plain limits to account for the improvements that took place as part of the 13th & Oregon Stormwater Improvements. Staff Memo
f) Approve purchase of programmable logic controller components for the Utilities Department from I & C Systems Engineering for $19,648.32. Bid Memo
g) Approve purchase of an eight acre tract, located at the east end of N. 1175 Rd., south of the Wakarusa River, for the Wakarusa Water Reclamation Facility project, for $19,200. Staff Memo & Attachments
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7999, rezoning of (Z-06-39-05) 12.329 acres from I-1 (Limited Industrial) District and A (Agricultural) District to RM24 (Multi-Dwelling Residential) District.
b) Ordinance No. 8039, for text amendment TA-05-03A-06, adding revisions to 20-701 (f) of the Development Code concerning planned development conditions and related items. (Item No. 5A; PC Approved 8-0 on 6/28/06, authorized by City Commission on 7/25/06) Staff Report PC Minutes
c) Ordinance No. 8040, for text amendment TA-05-03B-06, adding revisions to Chapter 20, Development Code to make minor corrections and clarifications. (Item No. 7A; PC approved 8-0 on 7/24/06, authorized by City Commission on 8/15/06). Staff Report PC Minutes
7. Accept dedication of easements and rights-of-way on the following plats:
a) PF-08-31-05: Glenwood Addition; west of Wakarusa and east of Eisenhower Drive – (PC Item No. 4; approved 9-0 on 9/26/05 and PC Item No. 4; approved 9-0 on 9/25/06) Staff Report Staff Memo PC Minutes (09/25/06) PC Minutes (09/26/05) Plat Map Area Map
b) PF-08-21-06: Final Plat for Four Seasons Addition, a three lot residential subdivision containing approximately 25.976 acres. The property is located west of the SW corner of Clinton Parkway and Crossgate Drive. Submitted by Landplan Engineering, for Inverness Park Limited Partnership, property owner of record. (PC Item 1; approved 9-0 on 9/25/06). Staff Report Staff Memo - Conditions PC Minutes Plat Map Area Map
c) PF-08-22-06: Final Plat for Prairie Wind Addition, a one lot residential subdivision containing approximately 3.04 acres. The property is located at 2620 Haskell Avenue. Submitted by Dean Grob with Grob Engineering Services, for Thervald & Elaine M. Holmes, property owners of record. (PC Item 2A; approved 9-0 on 9/25/06). Staff Report PC Minutes Plat Map Area Map
8. Approve, subject to conditions, SP-05-43-06: A site plan for the conversion of an 8 unit apartment house to a boarding house with 7 bedrooms/7 occupants located at 1140 Mississippi Street. Submitted by Paul Werner Architects for James A. Slough, property owner of record. Staff Report Site Plan
9. Approve and authorize drafting of an ordinance/resolution for the following text amendments:
a) TA-03-02-06(D): Revisions to Proposed Development Code (PC Item No. 19 [19A-I] PC approved all items 10-0 except 19G – 7-3) Staff Report Staff Memo - Accessory Dwelling Units PC Minutes CC Minutes (05/16/06) Correspondence
b) TA-06-04-06: Text Amendment to Chapter 20 Development Code (PC Item No. 17; approved 10-0 on 8/30/06) Staff Report Staff Memo - Definition of Owner PC Minutes Correspondence
10. Approve as signs of community interest, the placement of a sign at the northwest corner of Harper and 23rd Streets, on the US Bank property, for the Pilot Club’s Antique Car Show. The sign will be placed on the morning of October 27 and removed the evening of October 29. Request
11. Approve recommendation from the Lawrence Arts Commission to approve the proposed Kansas River Expression of Soul project for a naturalistic sculpture trail along the Kansas River. Staff Memo
12. Authorize the Mayor to sign agreements for City Connecting Links for maintenance on state highways within the city limits. Staff Memo & Attachments
13. Authorize Mayor to execute City Manager employment agreement with David Corliss.
14. Approve Aviation Advisory Board recommendations regarding KDOT Airport Improvement projects and air show. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving text amendment, CPA-2005-02: Joint City Ordinance/County Resolution follow-up to the previously approved update to Chapter 9, Horizon 2020, Park, Recreation, Open Space Areas and Facilities. (PC Misc. No 1; approved 8-1 on 9/25/06-CC approved CPA-2005-02 on 8/15/06) PC & CC Report Summary City Ordinance No. 8041/County Resolution No. Horizon 2020, Chapter 9 Final UGA & Future Potential Park Zones Map UGA & Future Potential Park Zones Flood Plain Map
ACTION: Approve text amendment and authorize drafting of an ordinance/resolution, if appropriate.
2. Consider approving the following items related to the Pump Station #48 Project:
a) Authorizing the City Manager to enter into a design/build services contract with the CAS Construction/Professional Engineering Consultants team in the amount of $9,893,988 for the construction of Pump Station 48, its associated forcemain, and a portion of the upstream gravity sewer network in accordance with recommendations in the 2003 Wastewater Master Plan and as directed by the City Commission on April 11, 2006. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into a design/build services contract with CAS Construction/PEC team for $9,893,988 for construction of Pump Station #48, its associated forcemain, and a portion of the upstream gravity sewer network, if appropriate.
b) Authorizing purchase of required takings from Roger & Russell Tuckel in the amount of $25,000, and purchase of easements from Lawrence and Carrie Sinks in the amount of $15,439 for the Baldwin Creek pump station project. Staff Memo & Attachments
ACTION: Authorize purchase of required takings from Roger & Russell Tuckel for $25,000 and the purchase of easements from Lawrence & Carrie Sinks for $15,439, if appropriate.
c) Adopting Resolution No. 6677, authorizing the preparation of a survey and initiation of condemnation proceedings pertaining to the Pump Station 48 sanitary sewer project. Memo
ACTION: Adopt Resolution No. 6677, if appropriate.
d) Adopting on first reading Ordinance No. 8042, condemning certain property interested for the Pump Station sanitary sewer project. Memo
ACTION: Adopt on first reading, Ordinance No. 8042, condemning certain property interested for Pump Station No. 48, if appropriate.
e) Adopting on first reading, Ordinance No. 8043, establishing a Pump Station #48 sanitary sewer connection fee. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8043, establishing a Pump Station #48 sanitary sewer connection fee, if appropriate.
3. Receive draft 2006 Federal Issues Statement.
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: 2006 Meeting List
REMINDERS:
§ Context Sensitive Design – Broaden Your Designs, Not Your Roads!, sponsored by APWA, is scheduled for Wednesday, October 11, 2006 at 10:00 a.m. Location: City Commission Room.
§ There is a study session scheduled for October 12 at 9:00 a.m. in the City Commission Room, first floor City Hall. Topic: Meet with Neighborhood Resources Advisory Committee to discuss goals and allocations for the 2007 (08/01/07 – 07/31/08) program year.
§ October 15 – 17, 2006, City Commissioners will be meeting with federal legislators and staff in Washington, D.C.
§ The October 31, 2006 City Commission meeting has been cancelled due to it being the fifth Tuesday of the month.
§ The annual Aquila luncheon meeting is scheduled for October 31, 2006. Location and time to be determined.
§ City Offices will be closed on Thursday, November 23 and Friday, November 24, in observance of the Thanksgiving Holiday.
§ November 28, 2006, Tuesday, 5:00 to 6:00 p.m. City Commission study session with Douglas County and Chamber of Commerce representatives on economic development.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One (1) position, held by Les Hannon, will become vacant on 09/30/06. Mr. Hannon has served two consecutive terms and is not eligible for reappointment to an additional term.
Contractor Licensing Board:
This is a new board that will have the responsibility of reviewing contractor licensing violations. The board shall, to the extent of qualified individuals willing to serve, consist of the following nine (9) members: One (1) certified building code official with City of Lawrence, one (1) licensed by State of Kansas as an architect, civil or professional engineer (3 year term) , one (1) licensed general contractor of employee of such contractor (4 year term), one (1) licensed building contractor or employee of such contractor (3 year term), one (1) licensed residential contractor or employee of such contractor (3 year term), one (1) general public representative (4 year term), one (1) licensed electrical contractor or employee of such contractor and be a member in good standing with the Board of Electrical Appeals (2 year term), one (1) licensed plumbing contractor or employee of such contractor and be a member in good standing with the Board of Plumbers and Pipe Fitters (2 year term), one (1) licensed mechanical contractor or employee of such contractor and be a member in good standing with the Board of Mechanical Appeals (2 year term).
Community Commission on Homelessness:
One (1) vacancy for the un-expired position held by Barbara Hogue, which expires 12/31/07.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/08.
Three (3) positions, held by Donna Osness, Dr. Mark Praeger, and Sheryl Jacobs, expire 09/30/06. All are eligible to serve additional terms.
Three (3) positions held by Robert Mikesic, Steven Ramirez, and Teresa Wilke expires 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms.
There is one current vacancy on this board.
One (1) vacancy for the un-expired position held by Mary McCabe, which expires 01/31/07.
Mechanical Code Board of Appeals:
One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the un-expired position, held by Donna Duncan (East Lawrence Representative), which expires 09/30/06. Three (3) positions, held by Patti Welty (North Lawrence Representative), Curtis Harris, and Janet Gerstner expire 09/30/06. All are eligible for reappointment to additional terms.
Parks & Recreation Advisory Board:
One (1) vacancy for the un-expired position held by Chris Schumm that expires 12/31/08.