CITY
COMMISSION
STUDY SESSION AND
MEETING AGENDA
April 17, 2007 – 5:00 p.m.
(Posted on webpage at 6:00 p.m. on 04/12/07)
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Updated:
04/13/07 @ 2:30 p.m.:
- Changed the action for Regular Agenda Item No. 3, Lawrence Community Shelter;
- Added City Commission meeting minutes of 11/07/06 to Regular Agenda Item No. 4, Mercato/George Williams Way/Sanitary Sewer Improvements;
A. STUDY SESSION ON WATER AND WASTEWATER CAPITAL IMPROVEMENT PROJECTS.
1. Status Report on Water and Wastewater Capital Improvement projects.
Study Session Agenda & Attachments
After a short dinner break, the City Commission Meeting will take place at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 15 – 21, 2007 as National Volunteer Week.
2. Proclaim the week of April 15 – 21, 2007 as Green Power Community Week.
3. Proclaim the week of April 22 – 28, 2007 as National Crime Victims’ Rights Week.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Public Health Board meeting of 02/19/07
Board of Zoning Appeals meeting of 03/01/07
Board of Plumbers & Pipe Fitters meeting of 03/21/07
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the Department of Administrative Services.
4. Bid and purchase items:
a) Set bid date of May 8, 2007 for Project No. 09-SR4-307(C), 2007 Overlay and Curb Repair Program, Phase 1. Map of Area List of Streets
b) Approve sale of surplus equipment from Parks & Recreation Department, Police Department, and Fire/Medical Department on Gov. Deals. Staff Memo
c) Award bid for two (2) ¾ ton 4 x 4 crew cab pick-ups for the Fire/Medical Department to Shawnee Mission Ford for $45,016. Bid Memo
d) Approve annual software maintenance for geographic information systems (GIS) software for several departments to ESRI for $34,637.07. Staff Memo
5. Adopt on first reading, Joint City Ordinance No. 8097, and County Resolution No. ____, to replace Chapter Seven – Industrial and Employment Related Land Use, in Horizon 2020 with a revised Chapter 7 entitled “Chapter 7 – Industrial and Employment Related Land Use in Horizon 2020, CPA-2004-02 Edition”, and repealing the existing chapter.
6. Adopt the following resolution(s):
a) Resolution No. 6715, authorizing the issuance of General Obligation Bonds in the amount of $150,000 for Traffic Safety Renovations. Staff Memo & Attachments
b) Resolution No. 6716, authorizing the issuance of General Obligation Bonds in the amount of $450,000 for the milling and overlay of Iowa Street, 6th Street to Harvard, and Irving Hill Road (overpass) to 23rd Street (Clinton Parkway). This amount has been funded in the Capital Improvement Budget. Staff Memo & Attachments
7. Approve, subject to conditions, SUP-01-01-07, a Special Use Permit for a Nextel Communications cellular tower, located at 2101 Wakarusa Drive. Submitted by Ward Development Services and WFI, Inc., for the City of Lawrence, property owner of record. (PC Item No. 9; approved 10-0 on 3/26/07). Staff Report Map of Area PC Minutes
8. Accept dedication of easements and rights-of-way for PP-01-01-07, a Preliminary Plat for 1st Step Facility, located at 3015 W 31st Street. Submitted by Bartlett & West Engineers, Inc., for Cherry Manor Inc. c/o Charles P. Pomeroy, property owner of record. (PC Item No. 10B; approved 10-0 on 3/28/07) Staff Report Map of Area Plat Map PC Minutes
9. Approve rezoning and direct staff to draft ordinance, for Z-01-02-07, a request to rezone a tract of land approximately 7.73 acres, from RS10 (Single-Dwelling Residential) and UR (Urban Reserve) to RMO (Multi-Dwelling Residential-Office). The property is located at 3015 W. 31st Street. Submitted by Bartlett & West Engineers, Inc., for Cherry Manor, Inc., property owner of record. (PC Item No. 10A; approved 10-0 on 3/28/07) Staff Report Map of Area PC Minutes
10. Reverse action to vacate rights-of-way on PF-08-28-05, a reconsideration of Final Plat of Stoneridge East to reverse the action to vacate the west half of street right-of-way for Winthrop Court as shown on the Final Plat of Stoneridge East. (PC Item No. 1; approved 9-0 on 9/26/05, CC unanimously approved) Staff Memo Plat Map
11. Approve TA-11-13-06, amendments to Chapter 20, Article 7 Subdivision Regulations to correct and clarify the proposed regulations. Initiated by the Planning Commission at its November 2006 meeting. (PC Item No. 16, approved 10-0 on 03/28/07). Staff Report PC Minutes
12. Approve, subject to conditions and use restrictions, PDP-02-01-07, a Preliminary Development Plan for Camson Villas, located at 430 Eisenhower Drive. Submitted by Paul Werner Architects, for Mallard Homes, property owner of record. (PC Item No. 11, approved 10-0 on 03/28/07). Staff Report Site Plan Map of Area PC Minutes
13. Authorize the City Manager to enter into a License Agreement for the use of Right-of-Way with Matthew F. Gilhousen to allow for the continued use of an existing asphalt driveway that traverses the unimproved right-of-way of North 6th Street extended south of Walnut Street. Staff Memo & Attachments
14. Receive annexation request for the remainder of City owned property acquired for the Pump Station 48 project, approximately 40 acres, located north of Folks Road extended. Refer request to Lawrence- Douglas County Planning Commission for recommendation. Staff Memo
15. Authorize the Mayor to sign a Subordination Agreement for M. Allissa Long, 714 N. Michigan Circle. Staff Memo
16. Receive Downtown Lawrence, Inc., 2006 Annual Report. Report
17. Approve request from Special Alcohol Fund Advisory Board to change the term expiration dates from April 30 to June 30. Staff Memo
18. Approve request from Lawrence Skate Association to paint a mural at the skate park at 600 Rockledge Road, pending final review by Parks & Recreation Department. Staff Memo & Attachments
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive staff report on proposed water and wastewater capital improvements information. Staff Memo & Attachments
ACTION:
a) Authorize distribution of Request for Qualifications for the Design/Build of the Wakarusa Water Reclamation Facility, if appropriate.
b) Adopt Resolution No. 6617, authorizing $88,000,000 in water/wastewater improvements, if appropriate. Tentative Bond Issuance Calendar
c) Award bid for Clinton WTP expansion project to CAS Construction for $13,979,000 and authorize the City Manager to enter into a contract agreement for the project, if appropriate.
d) Authorize the City Manager to execute the contract for construction phase engineering services, if appropriate.
e) Authorize the advertisement of a Request for Proposals for instrumentation and control services, if appropriate.
2. Consider request from Recycling & Resource Conservation Advisory Board to change its name to Sustainability Advisory Board and to adopt new bylaws. Request
ACTION: Adopt Ordinance No. 8101, on first reading, if appropriate.
3. Lawrence Community Shelter land use items: Email & Attachment LCS Information
a) Consider Planning Commission recommendation to approve, subject to conditions, SUP-01-02-07, a Special Use Permit for the Lawrence Community Shelter, located at 944 Kentucky Street. Submitted by the Lawrence Community Shelter, Inc., for James Dunn, property owner of record. (PC Item No. 12; approved 8-2 on 3/28/07) Staff Report Site Plan Protest Petition Map of Area PC Minutes Staff Memo Misc. Information Draft One Year Ordinance Draft Three Year Ordinance Correspondence
Presentation Information from Don Huggins on Police Statistics
ACTION: Approve SUP-01-02-07, subject to conditions, if appropriate.
Approve SUP-01-02-07 and adopt either Ordinance No. 8099 (one-year) or Ordinance No. 8100 (three-year) on first reading, if appropriate.
b) Conduct public hearing regarding the structure located at 944 Kentucky Street and make a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposed conditions of approval for the Special Use Permit for the Lawrence Community Shelter. The Historic Resources Commission approved (HRC Item 8; approved 3-2 on 2/15/07) the item, but the property owner is appealing a condition of approval (DR-01-06-07). Submitted by the Lawrence Community Shelter, Inc., for James Dunn, property owner of record. Request for Appeal Staff Memo Staff Report Action Summary HRC Minutes
ACTION: Conduct public hearing and approve DR-01-06-07, subject to conditions, if appropriate.
4. Mercato/George Williams Way/Sanitary Sewer Improvements.
These items were previously on the 11/07/06 City Commission Meeting Agenda and were deferred up to six months. CC Minutes from 11/07/06
a) Receive staff report on the recommended George Williams Way improvements. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6660 (Overland Drive North to City Limits), Resolution No. 6662 (GWW south to Ken Ridge Drive), and Resolution No. 6664 (6th to Overland Drive) establishing a public hearing date of May 15, 2007 for the improvements of George Williams Way, if appropriate.
b) Receive staff report regarding sanitary sewer improvements serving property west of Queens Road, north of West 6th Street (Baldwin Creek gravity line from pump station no. 45 to 48). Staff Memo & Attachments
ACTION: Authorize the advertisement of a Request for Proposal for engineering and construction services for the West Baldwin Creek Interceptor, if appropriate.
c) Consider approving, subject to conditions and use restrictions, PDP-08-08-06: a Preliminary Development Plan for Mercato. The plan proposes a mixed use development containing 337,700 square feet on 10 lots and approximately 45 acres. The property is generally described as being located North of Highway 40 and East of Highway K-10. Submitted by Landplan Engineering, P.A., for Kentucky Place, L.C., Venture Properties, Inc., Scottsdale Properties, L.C., JDS Kansas, L.C., and Tat Land Holding Co., L.C., property owners of record. (PC Item No. 14; approved 9-1 on 9/27/06) Staff Report Staff Memo Revised Plan Map of Area PC Minutes
ACTION: Approve, subject to conditions and use restrictions, PDP-08-08-06, if appropriate.
d) Consider accepting dedication of easements and rights-of-way for PF-06-15-06, a Final Plat for Mercato Addition 1st Plat, North of Highway 40 & East of Highway K-10. This proposed residential lot contains approximately 49.995 acres. Submitted by Landplan Engineering, PA, for Kentucky Place, LC, property owner of record. (PC Item No. 2; approved 8-0 on 7/24/06) Staff Memo & Attachments
ACTION: Accept dedication of easements and rights-of-way for PF-06-15-06, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
§ Partners for Lawrence Athletics and Youth (PLAY) committee public meeting is scheduled for Monday, April 16, at 7:00 p.m. Location: Southwest Junior High School Auditorium, 2511 Inverness Drive.
§ Downtown Waterline Public meeting is scheduled for Tuesday, April 17, 8:30 a.m. Location: City Commission Room.
§ Public Incentives Review Committee (PIRC) meeting is scheduled for April 23, 10:00 a.m. Location: City Commission Room.
§ Wakarusa Water Reclamation Facility and Proposed Pipeline Corridor public meeting is scheduled for Monday, April 23, 7:00 p.m. at South Junior High School Auditorium, 2734 Louisiana Street.
§ City Commission Study Session is scheduled for Tuesday, April 24, from 4:00 – 6:00 p.m. in the City Commission Room. Topic: Infrastructure and Budget items.
§ Joint City/County Study Session is scheduled for Tuesday, May 22, from 4:30 – 6:30 p.m. in the City Commission Room. County has requested an earlier date for this meeting and has suggested the following dates/times: 5:15 p.m. at City Hall on 04/24, 05/01, or 05/08. 5:15 p.m. at County Courthouse on 04/18, 04/25, 05/02, or 05/09. 8:30 a.m. at County Courthouse on 04/30, 05/07, or 05/14. Letter from County
§ City Commission meetings with Department Heads regarding major budget issues on June 5 from 3:40 – 6:00 p.m. and June 6 from 3:00 – 5:30 p.m. Location: City Commission Room.
§ City Commission Goals Setting Session scheduled for June 7, 3:00 – 7:00 p.m. and June 8, 8:30 – 11:00 a.m. Location: TBD
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
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GOALS: Goals Document
*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
Two (2) positions, held by Doug Dillon and Kenneth Breithaupt, will expire 04/30/07. Both are eligible for reappointment to additional terms.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the position held by Sandra Shaw, which expires 06/30/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expiree 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
One (1) position, held by Kathleen Morgan, will expire 04/30/07. Ms. Morgan is eligible for reappointment to an additional term. One (1) position, held by Mary Burchill, will expire 04/30/07. Ms. Burchill has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.
Special Alcohol Fund Advisory Board:
One (1) position, held by Tammy Davis, expires 04/30/07. Ms. Davis has served two consecutive terms and is not eligible for reappointment to an additional term.