CITY COMMISSION

MEETING AGENDA

March 28, 2006 – 5:30 p.m.

(Posted on webpage at 4:30 p.m. on 03/23/06)

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Updates:

03/28/06 @ 2:00 p.m. – added correspondence from Patricia Sinclair that relates to Regular Agenda Item No. 1, adoption of Ordinance No. 7986, for Z-10-49-04.

 

03/27/06 @ 2:45 p.m., the following updates were made:

§         Added correspondence from The Woods on 19th Homeowners Association to Regular Agenda Item No. 3 – Initiation of Rezoning for Burroughs Creek Corridor Plan.

§         Added under Calendar Items, the Sewer Summit meeting on Friday, March 31, 3:00 – 5:00 p.m. at USD 497 offices, 200 McDonald Drive.

 

 

 

A.        Convene meeting and consider motion to recess into executive session to discuss non-elected personnel matters until 6:15 p.m. The justification for the executive session is to keep personnel matters confidential at this time.

 

 

 

Meeting resumes at 6:35 p.m.

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the month of March as “MATHEMATICS AWARENESS MONTH.”

 

2.       Recognition of the Public Advisory Committee.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 03/07/06 and 03/14/06.

 

2.       Receive minutes from various boards and commissions:

 

Parks & Recreation Advisory Board meeting of 02/14/06

Historic Resources Action Summary of 03/16/06

Public Transit Advisory Committee meeting of 12/13/05

Traffic Safety Commission meeting of 03/06/06

Sister Cities Advisory Board meeting of 02/08/06

Planning Commission meetings of 01/23 – 25/06

Public Health Board meeting of 01/23/06

Board of Electrical Examiners & Appeals meeting of 07/06/05

 

3.       Confirm study session summaries from 03/09/06 and 03/15/06.

 

4.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.   Claims

 

5.       Approve licenses as recommended by the Department of Administrative Services.  License Memo    

 

6.       Approve appointments as recommended by the Mayor.   Appointment Memo

 

7.       Bid and purchase items:

 

a)       Set bid opening date of April 11, 2006 for Phase II of the Downtown Waterline Improvement project.   Staff Memo

 

b)       Set bid date of April 11, 2006 for Project No. 11-SR4-306(C), 2006 Overlay and Curb Repair Program, Phase 2.

 

c)       Award Project No. 9-SR3-206(C), 2006 Overlay Program, Phase 1, Street Improvements, to LRM Industries, Inc. in the amount of $947,630.60.  Bid Memo & Attachments

 

d)       Approve the following mowing bids totaling $34,000:

i)   Harrell Lawn Care for $13,180.30 (WWTP mowing);

ii)   Outdoor Art for $7,420 (lift station mowing); and

iii)  KH Landscaping for $13,400 (Water Treatment Plant mowing)  

 

e)       Approve purchase of one (1) backhoe from Murphy Tractor Co. in the amount of $28,715.89.  Bid Memo

 

f)       Authorize the City Manager to execute an agreement with Utility Maintenance Contractors, LLC for $459,102 to complete the 2006 Cured-in-Place-Pipe (CIPP) Program.   Staff Memo

 

g)       Authorize the City Manager to negotiate an Engineering Services Agreement with Walter P. Moore Engineers for a buildings assessment at the Kaw Water Treatment Plant.   Staff Memo

 

h)       Approve the purchase of five (5) busses for the University of Kansas Park & Ride Bus System from Optima Bus Company for a total of $1,348,005.  The University of Kansas will pay twenty percent (20%) of the purchase price and the remaining eighty percent (80%) will be paid with Federal Transit Administration funds.   Staff Memo & Attachments

 

8.       Adopt the following ordinance(s) on first reading:

 

a)       Ordinance No. 7981, [Z-12-81-05] rezoning 2.19 acres from RM-3 (Multiple-Family Residential) District to RM-1 (Multiple-Family Residential) District.  The property is generally described as being located south of W. 7th Street, east of Wisconsin Street (1515 W. 7th Street).  This item was initiated by the Planning Commission after recommending denial of a previous RM-3 to RM-2 rezoning request at their 12/14/05 meeting.  Approved by the City Commission on February 14, 2006.

 

b)       Ordinance No. 7982, [Z-10-67-05A] rezoning 1.22 acres from RM-1 (Multiple-Family Residential) District to RS-2 (Single-Family Residential) District.  The property is generally described as being located at 446 Florida, 1500 & 1508 W. 5th Street.  This item was initiated by the City Commission on October 25, 2005, based on recommendations in the HOP District Plan.  Approved by the City Commission on February 21, 2006. 

 

9.       Adopt Resolution No. 6628, authorizing the condemnation of necessary property interests for the improvement of Kasold Drive from Bob Billings Parkway south to 22nd Street.

 

10.     Approve unanimous recommendation from the Traffic Safety Commission (TSC) for the following:

 

a)       Establish no parking along the south side of Century Drive between Crestline Drive and Madeline Lane.  TSC Minutes - Item #2   Attachments

 

b)       Establish no parking along the east side of the 600 Block of Connecticut Street.   TSC Minutes - Item #4   Attachments

 

c)       Adopt on first reading Ordinance No. 7987, establishing no parking along the south side of Century Drive between Crestline Drive and Madeline Lane, and establishing no parking along the east side of the 600 Block of Connecticut Street.  

 

11.     Receive benefit district requests from Southwind Capital LLC for the following benefit districts:  K-10 West bound turn lane (existing benefit district), East 23rd Street east-bound decel lane, roundabout at O’Connell Road and 25th Street Terrace, East 25th St. Terrace from O’Connell road to Franklin Road;  refer to staff for resolution drafting.

 

12.     Authorize City Manager to execute lease extension with Riverfront LLC for the office space at the Riverfront Plaza facility until December 31, 2007 in the amount of $5,650.  Staff Memo

 

13.     Approve the addition of a 6’ sidewalk to the N. Michigan Street bridge over the Kansas Turnpike Authority on the west side, and direct staff to prepare a cooperation agreement with KTA for the additional scope of work/construction costs.   Staff Memo 

 

14.     Authorize execution of contract for the sale of 1.1 acres of City property adjacent to the First Serve Tennis complex, 5200 Clinton Parkway, for $26,000.  Staff Memo & Attachments

 

15.      Authorize distribution of Request for Proposals for Financial Advisory consultant services.   Staff Memo & Attachments

 

16.     Authorize the Mayor to sign a Release of Mortgage for Sharen Edmonds, 1808 W. 22nd Street.    Staff Memo 

 

17.     Authorize the City Manager to enter into an encroachment agreement with the Lawrence Community Nursery School, 645 Alabama Street, for the use of City street right-of-way.  Staff Memo & Attachments   Encroachment Agreement

 

18.              Approve closure of certain city streets on May 14 for the 2006 USA Cycling Collegiate Road Championship Criterium Race.   Request & Attachments

 

19.     Receive update on status of unsafe structure at 429 Indiana Street.  Historic review hearing will be scheduled for an April City Commission meeting.  Status Update Memo & Attachments    Cost Estimate Memo & Attachments

 

 

 

 

D.        CITY MANAGER’S REPORT:          CM Report

 

 

 

ADDRESSING THE COMMISSON:           The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:

 

1.       Consider adopting on first reading Ordinance No. 7985, for Text Amendment, TA-10-05-04:  Development Code, November 11, 2005 Edition (PC Item No. 10; approved 9-0), and Ordinance No. 7986, for Z-10-49-04:  Zoning Map, November 11, 2005 Edition (PC Item No. 11; approved 9-0.)    

 

TA-10-05-04 Background Materials:

February Staff Report   February Staff Memo to PC   Retail Market Impact Analysis   PC Minutes   March Mid-Month Outcome Memo   Development Code Issues Memo      Communications

 

Z-10-49-04 Background Materials:

Staff Report   Communications    PC Minutes

 

     Next Steps Memo    Patricia Sinclair Correspondence - Added 03/28/06

 

ACTION:      Approve TA-10-05-04 (Development Code) and Z-10-49-04 (Zoning Map) and adopt on first reading Ordinance No. 7985 and Ordinance No. 7986, if appropriate.

 

2.       Consider adopting on first reading, Ordinance No. 7783, [A-12-14-03] Annexation request for approximately 119.9 acres of land, located south of K-10 Highway, between O’Connell Road and Franklin Road.  Submitted by The Peridian Group, Inc., for Eastside Acquisitions, L.L.C., property owners of record.  Approved by City Commission on April 1, 2004.   The City Commission altered the conditions on this annexation on 01/24/06.

 

ACTION:      Adopt on first reading, Ordinance No. 7783, if appropriate.

 

 

3.       Consider Initiation of Rezoning for Burroughs Creek Corridor Plan first tier recommended for Independence, Inc., from M-2 District to O-1 District.  Receive staff report on Independence, Inc. and Salvation Army property rezoning issues. 

     Staff Memo   Correspondence   Grauerholz Correspondence & Attachments

            Woods on 19th Homeowners Association Correspondence - Added 03/27/06

 

ACTION:      Initiate rezoning, if appropriate.

 

 

4.       Consider accepting dedication of easements and rights-of-way on PF-11-43-05:  Final Plat for Cypress Park Addition.  The property is generally described as being located at 1801 Learnard Avenue.  This proposed five-lot single-family residential subdivision contains approximately 2.229 acres.  Submitted by Peridian Group, Inc., for Steve Standing, property owner of record.   Staff Report   Planning Dept. Map   Plat Map   Correspondence  PC Minutes   CM Staff Memo

 

ACTION:      Accept dedication of easements and rights-of-way for PF-11-43-05, final plat for Cypress Park Addition, if appropriate.

 

 

5.       Consider approving, subject to conditions and use restrictions, PDP-09-08-05:  Revised Preliminary Development Plan for Northgate Commercial (aka: Diamondhead).  This proposed planned commercial development contains approximately 31.005 acres.  The property is generally described as being located south of W. 6th Street between George Williams Way (extended) and the South Lawrence Trafficway/K-10.  The plan proposes 198,714 gross square feet of commercial uses including a convenience store, drug store, bank, and five other retail buildings.  Submitted by Landplan Engineering, P.A., for Diamondhead Limited Partnership, property owner of record.  PC Item No. 13; approved 8-1 on 1/25/06.)   Staff Report   Staff Memo to PC   Planning Dept. Maps   Plan   Correspondence   PC Minutes  

 

ACTION:      Approve, subject to conditions, PDP-09-08-05, if appropriate.

 

 

 

 

 

F.                 PUBLIC COMMENT:

 

 

G.                REGULAR AGENDA (cont’d):

 

6.       Consider motion to recess into executive session for the purpose of discussion of non-elected personnel matters for 15 minutes.  The justification for the executive session is to keep personnel matters confidential at this time.  The regular meeting will resume in the City Commission meeting room.

 

ACTION:      Approve motion to recess into executive session, if appropriate.

 

 

 

H.        COMMISSION ITEMS:

 

1.       Commissioner Rundle requests discussion of the 8th and Pennsylvania project.

 

 

I.         CALENDAR:     Meeting List

 

1.       Consider request from East Lawrence Neighborhood Association for a study session on the proposed 8th and Pennsylvania redevelopment project.

 

2.       Consider request from the Community Commission on Homelessness for a study session on Thursday, April 13, 2006.

 

3.       Confirm commissioner attendance for April 25, 2006 City Commission meeting.

 

REMINDERS:

 

§         There is a meeting with KDOT officials and City Commission regarding the SLT on Wednesday, March 29 at 8:00 a.m. in the City Commission Room, First Floor of City Hall.

 

§         There is a recognition ceremony for participants in the SCP program out of Ft. Leavenworth, scheduled for Wednesday, March 29 at 10:00 a.m. at the Lawrence Visitors Center.

 

§         There is a Sewer Summit Meeting scheduled for Friday, March 31 at 3:00 p.m.  Location:  USD 497 Offices, 200 McDonald Drive – Added 03/27/06

 

§         There is a 2007 Budget Study Session scheduled for Thursday, April 6, at 9:00 a.m.  Location:  CITY MANAGER’S CONFERENCE ROOM, 4th Floor, City Hall.

 

§         There is a 2007 Budget Study Session scheduled for Thursday, April 27 at 9:00 a.m.  Location:  City Commission Room, First Floor, City Hall.

 

GOALS:          Goals Document

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


*City Commission meeting dates are in black bold print

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Electrical Examiners & Appeals:

Two (2) positions (Frost & Beebe) are eligible for reappointment to additional terms which will expire 03/01/09.

 

Convention & Visitors Bureau Advisory Board:

One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07.  This position is required to be held by someone in the hotel industry.

 

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

 

Historic Resources Commission:

One (1) position (McKenzie) expired 03/01/06.  Ms. McKenzie has served two consecutive terms and is not eligible for reappointment. 

 

Lawrence Alliance:

There is one current vacancy on this board.

 

Lawrence Public Library Board:

One (1) vacancy for the un-expired position held by Jeff Shmalberg which will expire 04/30/06.  Two (2) positions will become expire 04/30/06.   Ms. Fincher and Mr. Penzler have served two consecutive terms and are not eligible for reappointment.

 

Mechanical Code Board of Appeals:

Two (2) positions will expire 03/31/06.  Mr. Sparkes & Mr. Barrington are eligible for reappointment to additional terms that will expire 03/31/06.

 

Traffic Safety Commission:

One (1) vacancy for the un-expired position held by Danny Drungilas, which expires 04/30/06.  Two (2) positions will expire 04/30/06.  Mr. Ziegelmeyer and Mr. Morse are eligible for reappointment to additional terms that would expire 04/30/09.