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CITY COMMISSION MEETING AGENDA October 2, 2018 - 5:45 p.m. (Posted on webpage at 12:30 p.m. on 09/27/18)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order the agenda during the meeting. |
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Updates: |
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10/02/18 @ 1:35 p.m.: |
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· Added correspondence to Consent Agenda Item No. 7-c - Adopt on second and final reading, Ordinance No. 9560, for the licensing and inspecting of short-term rental units; and |
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· Added the executed contract to Consent Agenda Item No. 12 - Authorize the City Manager to enter into an agreement with Resource Exploration, LLC for $65,000 for consulting services and software related to the implementation of Priority Based Budgeting. |
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10/01/18 @ 3:35 p.m.: |
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· Updated the staff memo on Regular Agenda Item No. 2 - Conduct a public hearing regarding the establishment of a benefit district for the construction of Queens Road from 6th Street to Eisenhower Drive and a benefit district for improvement to the intersection at 6th Street and Queens Road. |
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09/28/18 @ 2:00 p.m.: |
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· Added a staff memo and Ordinance No. 9560 to Consent Agenda Item No. 7-c – Adopt on second and final reading, Ordinance No. 9560, for the licensing and inspecting of short-term rental units; |
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· Added as Consent Agenda Item No. 17 - Adopt Resolution No. 7268 repealing and replacing Resolution 7262, to establish a Downtown Master Plan Steering Committee. This resolution modifies the appointments to the Steering Committee by changing the designated appointments of Developer and Downtown Residential Owner/Tenant to two (2) additional At-Large appointments; and |
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· Added additional correspondence to Regular Agenda Item No. 2 - Conduct a public hearing regarding the establishment of a benefit district for the construction of Queens Road from 6th Street to Eisenhower Drive and a benefit district for improvement to the intersection at 6th Street and Queens Road. |
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In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400. |
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A. |
RECOGNITION/PROCLAMATION/PRESENTATION: Play Video > |
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1. |
Proclaim the month of October 2018 as Meet the Blind Month and Monday, October 15, 2018 as White Cane Safety Day. |
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B. |
CONSENT AGENDA: Play Video > |
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments. |
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Vice Mayor Larsen requested removal of item 7(c) for a separate vote. | |||||
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1. |
Approve City Commission meeting minutes from 09/18/18 and 09/25/18. |
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2. |
Receive minutes from various boards and commissions: |
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Affordable Housing Advisory Board meeting of 08/13/18 |
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Aviation Advisory Board meeting of 06/14/18 |
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Bert Nash Governing Board meeting of 08/28/18 |
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Building Code Board of Appeals meeting of 08/01/18 |
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Community Development Advisory Committee meeting of 05/10/18 |
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Lawrence Douglas County Advocacy Council on Aging meeting of 08/21/18 |
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Lawrence Douglas County Housing Authority meetings of 06/25/18 (revised minutes) and 07/30/18 |
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Plumbing Code Board of Appeals meeting of 06/20/18 |
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Public Health Board meeting of 07/16/18 |
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Sustainability Advisory Board meeting of 08/08/18 |
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3. |
Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day. |
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4. |
Approve licenses as recommended by the City Clerk’s Office. |
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5. |
Approve appointments as recommended by the Mayor. |
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6. |
Bid and purchase items |
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a) |
Set bid date of October 23, 2018 for the 2018 Weatherization Grant Program for installation of storm windows, Bid No. B1849, installation of blown attic insulation, Bid No. B1850 and weather-stripping of entry doors, Bid No. B1851, at 17 addresses within the city limits of Lawrence. Staff Memo & Attachments |
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b) |
Award Bid No. B1846, Massachusetts Street, 14th Street to 11th Street, Lane Reconfiguration (PW18E10), to C-Hawkk Construction, Inc. in the amount of $95,828.50. Bid Memo & Attachments |
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Adopt on second and final reading, the following ordinance(s): |
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a) |
Ordinance No. 9110, amending Chapter VI, Article 13, Sections 6-1301, 6-1302, 6-1303, 6-1305, 6-1309, 6-1310, 6-1320 and 6-1326 of the Rental Licensing Ordinance and approve revisions to the Residential Rental Property Ordinance Administrative Regulations (Policy Number AP-113). |
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b) |
Ordinance No. 9481, for a Text Amendment (TA-18-00079) to the City of Lawrence Land Development Code regarding Short Term Rental. Initiated by City Commission on 2/20/18. (PC Item 6; approved 9-0 on 5/23/18) |
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c) |
Ordinance No. 9560, for the licensing and inspecting of short-term rental units. Staff Memo & Attachments - Added 09/28/18 Correspondence - Added 10/02/18 Play Video > |
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It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously. | |||||
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d) |
Ordinance No. 9563, deleting and replacing current regulations, as set forth in City of Lawrence Code, Chapter IX, Article 6, regarding the Property Maintenance Code. Staff Memo & Attachments |
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Ordinance No. 9565, rezone, Z-18-00255, approximately .81 acres from RS7 (Single-Dwelling Residential) District to RSO (Single-Dwelling Residential-Office) District, located at 708 Elm Street. Submitted by TreanorHL, for Elizabeth B. Ballard Community Center Inc., property owner of record. (PC Item 2; approved 8-0) |
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Accept vacation of easements and dedication of new easements associated with Minor Subdivision, MS-18-00243, for Casey’s Subdivision, located at 1703, 1711, 1717 W. 6th Street and 1710 W. 7th Street. Submitted by Casey’s Retail Company on behalf of Lonnie J., and Geneva J. Blackburn, Harold Shephard, Marla J. Webster, James W. Vantuyl and Brenda S. Vantuyl, property owners of record. Staff Memo & Attachments |
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Approve an extension request for Special Use Permit, SUP-16-00361, for Central Soyfoods, a Manufacturing and Production, Limited use, located at 1501 Learnard Avenue. Request submitted by David Millstein for Sunrise Green, LLC, property owner of record. Staff Memo & Attachments Play Video > |
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Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve an extension request for Special Use Permit, SUP-16-00361, for Central Soyfoods, a Manufacturing and Production, Limited use, located at 1501 Learnard Avenue. Motion carried unanimously. | |||||
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10. |
Authorize the City Manager to utilize an alternative delivery method for the Bowersock Dam Scour Hole Maintenance CIP Project No. UT1885, finding it is in the public interest pursuant to Charter Ordinance No. 45 and authorize staff to advertise a Request for Proposal R1815. Staff Memo & Attachments |
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Authorize advertisement of Request for Proposals (R1812) for advanced metering infrastructure system (CIP# UT1898). Staff Memo |
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Authorize the City Manager to enter into an agreement with Resource Exploration, LLC for $65,000 for consulting services and software related to the implementation of Priority Based Budgeting. Staff Memo & Attachments - Updated 10/02/18 |
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13. |
Approve the Investment Policy for the City of Lawrence. Staff Memo & Attachments |
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Approve the 2019 City Commission meeting schedule. Staff Memo & Attachments |
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Authorize the Mayor to sign a Release of Mortgage for Gabriel T. Gutierrez, 306 Clayton Court. Staff Memo |
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Authorize the Mayor to sign a Release of Mortgage for Rosemary Seiger, 340 Pleasant Street. Staff Memo |
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Adopt Resolution No. 7268 repealing and replacing Resolution 7262, to establish a Downtown Master Plan Steering Committee. This resolution modifies the appointments to the Steering Committee by changing the designated appointments of Developer and Downtown Residential Owner/Tenant to two (2) additional At-Large appointments. Staff Memo & Attachments - Added 09/28/18 |
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C. |
PUBLIC COMMENT: Play Video > |
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ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission. |
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D. |
REGULAR AGENDA ITEMS: |
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1. |
Receive Lawrence Citizen Survey summary presentation from Allegro Training and Consulting. Staff Memo & Attachments Play Video > |
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ACTION: |
Receive presentation. |
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Moved by Commissioner Ananda, seconded by Commissioner Soden, to receive the report. Motion carried unanimously. | |||||
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Conduct a public hearing regarding the establishment of a benefit district for the construction of Queens Road from 6th Street to Eisenhower Drive and a benefit district for improvement to the intersection at 6th Street and Queens Road. Staff Memo & Attachments - Updated 10/01/18 Play Video > |
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ACTION: |
Conduct public hearing and adopt Resolution No. 7267, establishing the benefit districts and ordering the improvements to be completed, if appropriate. |
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Moved by Commissioner Ananda, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously. | |||||
Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously. | |||||
Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt Resolution No. 7267, establishing the benefit districts and ordering the improvements to be completed. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1. | |||||
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3. |
Consider appointing a City Commissioner to provide testimony to the State Taskforce on Transportation. Staff Memo & Attachments Play Video > |
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Moved by Mayor Boley, seconded by Vice Mayor Larsen, to appoint Commissioner Herbert to provide testimony to the State Taskforce on Transportation. Motion carried unanimously. | |||||
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ACTION: |
Appoint a City Commissioner to provide testimony to the State Taskforce on Transportation, if appropriate. |
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E. |
COMMISSION ITEMS: Play Video > |
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Commissioner Herbert discussed the Spencer Museum of Art Backyard Bash. | |||||
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F. |
CITY MANAGER’S REPORT: Report & Attachments Play Video > |
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G. |
CALENDAR: Meeting List Play Video > |
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2018 Annual League of Kansas Municipalities Conference, October 6 – 8. Location: Maner Conference Center/Capitol Plaza Hotel, Topeka, KS. |
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Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040: The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session. |
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City offices closed November 22 – 23 for the Thanksgiving holiday. |
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H. |
BOARDS AND COMMISSIONS CURRENT VACANCIES: |
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Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044. |
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Three positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. These positions are designated for representatives from Justice Matters, Lawrence Home Builders, and an at-large representative. |
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One vacancy for a position that expired 05/31/18. This position is designated for a representative from the University of Kansas. |
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Five vacancies, with four positions designated for body practitioners and one position for a citizen at-large. |
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Two positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. Three additional vacancies for at-large positions expire 09/30/18, 09/30/19, and 09/30/20. |
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One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position, designated for an Architect/Engineer, is due to expire 12/31/18 and will not be eligible for reappointment. This board will be going through restructuring in the next year. |
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There are six (6) positions available on this steering committee. Eligibility requirements: one (1) at-large citizen, one (1) architect, one (1) developer, one (1) downtown business owner/tenant, one (1) downtown residential owner/tenant, and one (1) downtown property owner at-large. |
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Three positions are due to expire 12/31/18, designated for Full Service Hotel Rep., City Commission Rep., and Service/Event Mgmt Industry Rep., and will be eligible for reappointment to additional terms. |
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One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment. |
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Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment. |
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One vacancy for a position that expires 09/30/18. One additional position expired 09/30/18 and is eligible for reappointment to an additional term. |
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One position is due to expire 09/30/18 and will not be eligible for reappointment. |
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Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant. |
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One position expired 04/30/17. |
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One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year. |
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Three positions are due to expire 12/31/18. Two positions are not eligible for reappointment to additional terms and one position is eligible for reappointment to an additional term. |
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Two vacancies for positions that expired 08/31/18 and one vacancy for a position that expires 08/31/19. One additional position expired 08/31/18 and is eligible for reappointment to an additional term. |
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Five positions are due to expire 12/31/18, with three positions eligible for reappointment to additional terms and two positions not eligible for reappointment. |
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One vacancy for a position that expires 05/31/19. This position is designated for someone in the Arts/Cultural Industry. |
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Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms. |
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Moved by Commissioner Herbert, seconded by Commissioner Vice Mayor Larsen, to adjourn at 10:03 p.m. Motion carried unanimously. | |||||