The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

06/20/17 @ 1:20 p.m.:

• Added correspondence to Consent Agenda Item No. 13 – submission of Transportation Alternatives Applications to KDOT and Safe Routes to Schools;
• Added additional correspondence to Regular Agenda Item No. 1 – Approve design concept for East 9^th Street;
• Added language to Regular Agenda Item No. 2 – Lawrence Memorial Hospital Special Use Permit and Rezoning; and
• Updated the City Manager’s Report.

 

06/19/17 @ 4:55 p.m.:

• Updated the lease agreement on Consent Agenda Item No. 5d – partnership agreement with the Kansas Golf Association and Eagle Bend Golf Course;
• Updated the staff memo and added correspondence to Regular Agenda Item No. 1 – Approve design concept for East 9^th Street; and
• Updated the City Manager’s Report.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

B.        CONSENT AGENDA: Play Video >

Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to approve the consent agenda as below with the exception of items 10 and 13. Motion carried unanimously.
Play Video >

 

1.       Approve City Commission meeting minutes from 06/13/17.

 

2.       Receive minutes from various boards and commissions:

 

Affordable Housing Advisory Board meeting of 04/17/17

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Award Bid No. B1738 – Outdoor Aquatic Center Pool Painting, to J.F. McGivern, Inc., in the amount of $137,845.    Bid Memo

 

b)       Approve change order in the amount of $101,345.31 to Sunflower Paving Inc. for work performed on Project No. PW1503 - Bob Billings Parkway, Kasold Drive to K-10 Corridor Traffic Improvements.   Staff Memo

 

c)       Approve change orders for private property I/I repairs associated with Project No. UT1305 - Rapid Inflow and Infiltration Reduction Program, increasing the existing purchase orders by a maximum of $120,000 per pre-qualified plumbing contractor.   Staff Memo & Attachments

 

d)       Authorize the expenditure of $165,000 from the Eagle Bend Golf Course fund balance for the construction of the first two phases of the Eagle Bend Pro Shop Addition (2017 CIP# PR1708) and direct staff to sign a partnership agreement with the Kansas Golf Association and Eagle Bend Golf Course.   Staff Memo & Attachments - Updated 06/19/17

 

6.       Adopt on first reading Ordinance 9373 pertaining to seat belts and the fines associated with failure to wear a seatbelt.   Staff Memo & Attachments

 

7.       Adopt on second and final reading, the following ordinances:    Staff Memo

 

a)       Ordinance No. 9359, rezoning (Z-17-00098) 79 properties from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District.   

 

b)       Ordinance No. 9360, rezoning (Z-17-00099A) 21 properties from RM24 (Multi-Dwelling Residential) District to RM12D (Multi-Dwelling Residential) District.  

 

c)       Ordinance No. 9366, rezoning one (1) property (Z-17-00099) from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District.  

 

d)       Ordinance No. 9361, rezoning (Z-17-00100) 10 properties from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District.

 

e)       Ordinance No. 9362, rezoning (Z-17-00101) two (2) properties from RSO (Single-Dwelling Residential-Office) District to RM12D (Multi-Dwelling Residential) District.  

 

f)       Ordinance No. 9363, rezoning 627 Connecticut from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District.

 

g)       Ordinance No. 9364, rezoning (Z-17-00103) four (4) properties from CS (Strip Commercial) District to RS5 (Single-Dwelling Residential) District.

 

h)       Ordinance No. 9365, to rezone (Z-17-00104) 738 Rhode Island from CS (Strip Commercial) District to RM12D (Multi-Dwelling Residential) District.

 

8.       Approve a request to rezone, Z-17-00157, approximately 8.566 acres from PRD (Planned Residential Development) District to RM15 (Multi-Dwelling Residential) District, located at 2115 Exchange Court. Submitted by Paul Werner Architects on behalf of Southwind Capital LLC, property owner of record.  Adopt on first reading, Ordinance No. 9367, rezoning (Z-17-00157) approximately 8.566 acres from PRD (Planned Residential Development) District to RM15 (Multi-Dwelling Residential) District, located at 2115 Exchange Court. (PC Item 3; approved 8-0 on 5/24/17)   Staff Memo & Attachments

 

9.       Approve a Special Event Permit, SE-17-00272, for a temporary parking area at 6200 W. 6^th Street to accommodate the 2017 USATF Junior Olympics National Championship from July 22, 2017 through July 30, 2017 between the hours of 6:00 a.m. to 7:00 p.m.   Submitted by Lawrence Sports Corporation with permission from Kentucky Place, LC; Tanglewood, LC; JDS Kansas, LC; Venture Properties, Inc.; Scotsdale Properties, LC; Tat Land Holding Company, LC; Sojac Land Company, LC, property owners of record.   Staff Memo & Attachments

 

10.     Receive a request to annex, A-17-00265, approximately 95.442 acres for the proposed KTen Crossing project, located at 3500 Iowa Street, and, refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Westar Energy of the City’s intent to annex the subject property.   Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to receive a request to annex, A-17-00265, approximately 95.442 acres for the proposed KTen Crossing project, located at 3500 Iowa Street, and, refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Westar Energy of the City’s intent to annex the subject property. Aye: Vice Mayor Boley, Commissioner Herbert, Commissioner Larsen. Nay: Mayor Soden. Motion carried 3-1
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11.     Accept dedication of easements and rights-of-way, and the vacation of portions of existing access easements, associated with Minor Subdivision, MS-16-00549, located at 545 Wakarusa Drive, 565 Wakarusa Drive, and 4950 W. 6^th Street. Submitted by TreanorHL on behalf of 6Wak Land Investments LLC, property owner of record.   Staff Memo & Attachments

 

12.     Receive update on final reconciliation and payment related to the 31^st Street construction project (CIP No. 18P075) from Haskell Avenue to O’Connell Road.    Staff Memo & Attachments

 

13.     Approve submission of Transportation Alternative Applications to the Kansas Department of Transportation for the 19^th and Iowa pedestrian and bicycle underpass and Safe Routes to School Phase II.    Staff Memo & Attachments   Correspondence - Added 06/20/17

Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to approve submission of Transportation Alternative Applications to the Kansas Department of Transportation for the 19th and Iowa pedestrian and bicycle underpass and Safe Routes to School Phase II; and, direct staff to work with the University of Kansas on a shared funding plan for the pedestrian and bicycle underpass. Motion carried unanimously.
Play Video >

14.     Approve a Street Event Permit for the Lawrence Field Day Festival event, on Friday, July 14, 2017, from 4:00 p.m. – 11:59 p.m., on the sidewalk from 1016 Massachusetts Street to 1040 Massachusetts Street.  Adopt on first reading, Ordinance No. 9372, allowing for the sale, possession, and consumption of alcohol in the public right-of-way during the event.   Staff Memo & Attachments

 

15.     Authorize the City Manager to execute licenses for use of city properties as part of the Common Ground Program community gardening program to:  Beau Stude (12^th & Oregon), Denise Ditomasso (739 Illinois), and Aimee Polson (John Taylor Park -7^th & Walnut).   Staff Memo & Attachments

 

 

C.        PUBLIC COMMENT: Play Video >

 

 

D.        REGULAR AGENDA ITEMS:          

 

 

1.       Consider approving the design concept for E. 9^th Street, from New Hampshire to Pennsylvania Street, and consider authorizing staff to negotiate a design contract with Bartlett & West.   Staff Memo & Attachments - Updated 06/19/17   Correspondence - Updated 06/20/17 Play Video >

 

ACTION:      Approve the design concept for E. 9^th Street, from New Hampshire to Pennsylvania Street and authorize staff to negotiate a design contract with Bartlett & West, if appropriate.

Moved by Vice Mayor Boley, seconded by Mayor Soden, to approve the design concept for E. 9th Street, from New Hampshire to Pennsylvania Street, with the provision to remove bike lanes from the design to maintain green space; and, authorize staff to negotiate a design contract with Bartlett & West. Motion carried unanimously.
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2.       Consider the following items related to Lawrence Memorial Hospital: Play Video >

 

a)       Consider approving a Special Use Permit/Institutional Development Plan, SUP-17-00153, for a new parking lot at Lawrence Memorial Hospital and a master plan for the Hospital uses, located at 3^rd & Michigan St. Submitted by Landplan Engineering for LMH Board of Trustees and City of Lawrence, property owners of record. Adopt on first reading, Ordinance No. 9368, for Special Use Permit/Institutional Development Plan (SUP-17-00153) for a new parking lot at Lawrence Memorial Hospital and a master plan for the Hospital uses, located at 3^rd & Michigan St. (PC Item 1A; approved 6-2 on 5/24/17) Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application.  Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Mayor Soden, to approve Special Use Permit (SUP-17-00153) for 3rd & Michigan, and adopt Ordinance No. 9368 on first reading. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Herbert. Nay: Commissioner Larsen. Motion carried 3-1.
Play Video >

ACTION:      Approve Special Use Permit (SUP-17-00153) for 3^rd & Michigan, and adopt Ordinance No. 9368 on first reading, if appropriate.

 

b)       Consider approving a request to rezone, Z-17-00158, approximately 1.38 acres from RS5 (Single-Dwelling Residential) District to H (Hospital) District, located at 302 Michigan St, 306 Michigan St, 310 Michigan St, 314 Michigan St, 318 Michigan St, and 322 Michigan St. Submitted by Landplan Engineering PA on behalf of Lawrence Memorial Hospital and LMH Board of Trustees, property owners of record. Adopt on first reading, Ordinance No. 9369 to rezone (Z-17-00158) approximately 1.38 acres from RS5 (Single-Dwelling Residential) District to H (Hospital) District, located at 302 Michigan St, 306 Michigan St, 310 Michigan St, 314 Michigan St, 318 Michigan St, and 322 Michigan St. (PC Item 1A; approved 6-2 on 5/24/17)   Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application.   Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Mayor Soden, to approve rezoning (Z-17-00158) 1.38 acres from RS5 to H, located at 302 Michigan St, and adopt Ordinance No. 9369 on first reading. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Herbert. Nay: Commissioner Larsen. Motion carried 3-1.
Play Video >

ACTION:      Approve rezoning (Z-17-00158) 1.38 acres from RS5 to H, located at 302 Michigan St, and adopt Ordinance No. 9369 on first reading, if appropriate.

 

c)       Consider accepting dedication of easements associated with Minor Subdivision, MS-17-00213, for Lawrence Memorial Hospital No. 2, located at 325 Maine. Submitted by Landplan Engineering, for the Lawrence Memorial Hospital Board of Trustees and the City of Lawrence, property owners of record.   Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Mayor Soden, to accept dedication of easements for Lawrence Memorial Hospital No. 2 Minor Subdivision (MS-17-00213), located at 325 Maine. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Herbert. Nay: Commissioner Larsen. Motion carried 3-1.
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ACTION:      Accept dedication of easements for Lawrence Memorial Hospital No. 2 Minor Subdivision (MS-17-00213), located at 325 Maine, if appropriate.

 

3.       Consider possible expansion of the Catalyst Program beyond Lawrence VenturePark and East Hills Business Park to include all IG zoned properties within the City of Lawrence as of June 1, 2017 and a 25,000-square foot minimum new building requirement.    Staff Memo & Attachments   PowerPoint Presentation Play Video >

 

ACTION:      Approve expansion of the Catalyst Program beyond Lawrence VenturePark and East Hills Business Park to include all IG zoned properties within the City of Lawrence as of June 1, 2017, and have a 25,000-square foot minimum new building requirement, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to approve expansion of the Catalyst Program beyond Lawrence VenturePark and East Hills Business Park to include all IG zoned properties within the City of Lawrence as of June 1, 2017, and have a 25,000-square foot minimum new building requirement; and, direct staff to bring back recommendations for incorporating additional requirements for existing businesses interested in participating in the Catalyst Program. Motion carried unanimously.
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4.       Consider establishing July 11, 2017, as the public hearing date for Lawrence VenturePark special assessments.  Consider adopting on first reading, Ordinance No. 9374, levying special assessments on certain property to pay the construction cost of internal improvements to Lawrence VenturePark, and consider approving the statement of final costs and assessment roll for Lawrence VenturePark streets and sanitary sewer.   Staff Memo & Attachments Play Video >

 

ACTION:      Establish July 11, 2017 as public hearing date for Lawrence VenturePark special assessments.  Adopt on first reading, Ordinance No. 9374, levying special assessments to pay the construction cost of internal improvements, and approve the statement of final costs and assessment roll for streets and sanitary sewer, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Boley, to establish July 11, 2017 as public hearing date for Lawrence VenturePark special assessments. Adopt on first reading, Ordinance No. 9374, levying special assessments to pay the construction cost of internal improvements, and approve the statement of final costs and assessment roll for streets and sanitary sewer. Motion carried unanimously.
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5.       Receive strategic plan progress report.   Staff Memo & Attachments

 

ACTION:       Receive report and direct staff as appropriate.

 

6.       Consider authorizing the purchase of Block 1, Lot 9, and the donation of Tract A, in the Burroughs Creek 2nd Addition Subdivision from Struct/Restruct, LLC, for $58,000 for preservation of the majestic bur oak tree and addition of open park land to Brook Creek Park.     Staff Memo & Attachments Play Video >

 

ACTION:      Authorize the purchase of Block 1, Lot 9, and the donation of Tract A, in the Burroughs Creek 2nd Addition Subdivision from Struct/Restruct, LLC, for $58,000 for preservation of the majestic bur oak tree and addition of open park land to Brook Creek Park, if appropriate.

Moved by Mayor Soden, seconded by Vice Mayor Boley, to refer the authorization of the purchase of Block 1, Lot 9, and the donation of Tract A, in the Burroughs Creek 2nd Addition Subdivision from Struct/Restruct, LLC, for $58,000 for preservation of the majestic bur oak tree and addition of open park land to Brook Creek Park back to staff. Motion carried unanimously.
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7.       Receive audit recommendation follow-up.   Report Play Video >

 

ACTION:      Receive report.

Moved by Mayor Soden, seconded by Commissioner Herbert, to receive report; and, direct the City Auditor to close those audit recommendations categorized as implemented or not implemented with the exception of the recommendation to develop a brick streets maintenance policy. Motion carried unanimously.
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8.       Discuss City Commission monthly meeting schedule, per Mayor Soden’s request.   Request Play Video >

 

ACTION:      Direct staff as appropriate.

 

 

E.         COMMISSION ITEMS: Play Video >

 

 

G.        CALENDAR:   Meeting List   2018 Budget Calendar Play Video >

 

·         Chief of Police Candidate Open House Meeting and Greet, Thursday, June 15, 6:00 – 8:00 p.m.  Location:  Heritage Room at the Carnegie Building, 200 W. 9^th Street.

 

·         Retirement Reception for Ernie Shaw, Interim Director of Parks & Recreation, Thursday, June 22, 4:00 – 6:00 p.m.  Location:  On the Mezzanine at Sports Pavilion Lawrence, 100 Rock Chalk Lane.

 

·         Retirement Reception for Tarik Khatib, Chief of Police, Monday, June 26, 3:00 – 5:00 p.m.  Location:  Heritage Room at the Carnegie Building, 200 W. 9^th Street.

 

·         Parks and Recreation Director Candidate Open House Meet and Greet, Tuesday, June 27, 6:00 – 8:00 p.m.  Location:  Legacy Room at Sports Pavilion Lawrence, 100 Rock Chalk Lane.

 

·         City offices will be closed Tuesday, July 4, in observance of Independence Day.

 

·         The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday.  The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.

 

·         City Commission meeting will start at 5:00 p.m. at Watkins Museum of History, 1047 Massachusetts Street for ceremonial presentation on the 50^th anniversary of Fair Housing.  The City Commission will recess the meeting and reconvene at 6:00 p.m. at City Hall.

 

 

 

*dates in bold indicate City Commission meeting date

 

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/16.  This position is designated for a person who is a current or former resident of subsidized housing.

 

Aviation Advisory Board

One position expired 05/31/17.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/16.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/17.  This position is designated for a person qualified by training and/or experience.

 

Mental Health Board:

One position expired 04/30/17 and will become vacant.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Sister Cities Advisory Board:

One position expired 12/31/16.