CITY COMMISSION AGENDA ITEM

Department:	Public Works		Commission Meeting Date:  June 20, 2017
Staff Contact:	Charles F. Soules, Director of Public Works
Recommendations/Options/Action Requested:
Receive update on final reconciliation and payment of 31^st Street construction project from Haskell Avenue to O’Connell Road (CIP #18P075).
Executive Summary:		The construction of the South Lawrence Trafficway (SLT) included rebuilding a portion of 31^st Street from Haskell Avenue east to the Eastern City limits.  At the same time, the city was in the design phase of 31^st Street from Haskell Avenue to O’Connell Road. In 2012 the city entered into an agreement with KDOT for the construction of 31^st Street from Haskell Avenue to O’Connell Road when the SLT was bid. Bidding 31^st Street with the SLT provided that the projects would be coordinated and would provide more competitive pricing. KDOT acquired the necessary right-of way, bid, and paid for the project. The final total project cost is $5.6 million which includes approximately $950,000 in waterline construction paid for through the Utilities Department. In 2013 the city passed Resolution No. 7047 approving the project and bonds to fund the project in the amount of $4.6 million. To date, the city has only issued bonds in the amount of $3,105,108.10 for the project. The final payment will be funded by bond proceeds pursuant to Resolution No. 7047.   KDOT has completed their final accounting and has submitted the invoice to the city for payment by July 1, 2017. The city owes $792,169.59 to KDOT for this final reconciliation of costs. This payment has been included in previous capital improvement programs (CIP) and is currently planned in the 2018 CIP. The 2017 CIP will need to be amended to reflect the altered timing of this payment, from 2018 to 2017. This payment will be reflected in upcoming amendment to the 2017 CIP as well as the July 11, 2017 claims report.
Strategic Plan Critical Success Factor		Innovative Infrastructure and Asset Management Core Services
Fiscal Impact (Amount/Source):		This project (CIP #18P075) is in the CIP for 2018 and therefore will require a CIP amendment. The final cost to be remitted to the KDOT is $792,169.59 which will be funded by bond proceeds as previously authorized by Resolution No. 7047.
Attachments:		Project Map City/State Agreement Statement of Final Costs

Reviewed By: (for CMO use only)

☐TM ☐DS ☐CT ☒BM