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CITY COMMISSION AGENDA ITEM |
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Department: |
Parks and Recreation |
Commission Meeting Date: June 20, 2017 |
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Staff Contact: |
Mark Hecker, Assistant Director Parks and Recreation |
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Recommendations/Options/Action Requested: |
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Authorize the expenditure of $165,000 from the Eagle Bend Golf Course fund balance for the construction of the first two phases of the Eagle Bend Pro Shop Addition (2017 CIP# PR1708) and authorize the City Manager to execute a lease agreement with the Kansas Golf Association for the use of office space at Eagle Bend Golf Course. |
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Executive Summary: |
During the April 18, 2017 City Commission Meeting, the City Commission authorized staff to bid the first two phases of the Eagle Bend Pro Shop Addition (2017 CIP# PR1708) and directed staff to negotiate a partnership agreement with the Kansas Golf Association and Eagle Bend Golf Course.
Parks and Recreation staff will act as construction manager for this project by overseeing and performing portions of the work in-house and hiring contractors for other portions of the project. The attached bid tabulation sheet details the bids received for materials and contracted services associated with the project. All bids were compiled in accordance with the City’s purchasing policy.
The attached partnership agreement with the Kansas Golf Association is a five-year agreement with the option for an additional 5 years. The agreement will generate $30,000 a year in revenue from lease fees to support operations at Eagle Bend Golf Course. Additional revenue estimated at $14,500 per year will be generated from events and tournaments conducted by KGA and hosted at Eagle Bend.
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Strategic Plan Critical Success Factor |
Innovative Infrastructure and Asset Management Collaborative Solutions |
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Fiscal Impact (Amount/Source): |
The fiscal impact to the City is expected to be $165,000 from the cost of the project. This item was budgeted in the 2017 Adopted Budget CIP (CIP #PR1708).
Construction cost of Phase I and Phase II will be funded using cash from the golf course fund balance. The anticipated annual operational revenue created from Phase I and Phase II is $44,500 per year. Please see the attached revenue projection worksheet for details on the estimated costs and revenues related to this project. |
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Attachments: |
Staff memo from 4/18/2017 Commission Meeting |
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Reviewed By: (for CMO use only) |
☐TM ☐DS ☐CT ☒BM |