CITY
COMMISSION
MEETING AGENDA
February 8, 2011 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 02/03/11)
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Updates:
02/08/11 @ 3:30 p.m.
- Remove from Consent Agenda, and add as Regular Agenda Item No. 1, adopt on second reading, Ordinance No. 8595 for the rezoning (Z-9-13-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended) and added correspondence.
- Added additional correspondence to Regular Agenda Item No. 6 – Retail Task Force Final Report.
02/07/11 @ 4:45 p.m.
- Deferred indefinitely, at applicant’s request, Regular Agenda Item No. 1 – the issuance of Industrial Revenue Bonds for Lawrence Memorial Hospital.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of February, 2011 as National Heart Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/14/10, 12/21/10, and 01/04/11.
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 11/15/10
Planning Commission meeting of 12/13/10
Community Development Advisory Committee meeting of 01/14/11
Parks & Recreation Advisory Committee meeting of 01/11/11
Mental Health Board meeting of 11/30/10
Traffic Safety Commission meeting of 12/06/10
Sister Cities Advisory Board meetings of 08/11/10, 09/08/10, 10/13/10, 11/10/10, and 12/08/10
Board of Zoning Appeals meeting of 11/04/10
Historic Resources Commission meeting of 12/16/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of February 15, 2011 for City Bid No. B1108, Project No. PW1103, 2011 Microsurfacing Program. Bid Memo & Attachments
b) Set a Bid Date of March 8, 2011 for Bid Number B1101 Project UT0922CS, Airport Area Sanitary Sewer Improvements. Bid Memo & Attachments
c) Award the construction contract for Bid No. B1103, Project UT0915KW, North Final Electrical and Kaw Well Field Electrical Improvements, to the low bidder, Shelley Electric, Inc. in the amount of $114,000 and authorize the City Manager to execute the contract. Bid Memo & Attachments
d) Award concessions contracts for the operations of concessions at Youth Sports, Inc., Clinton Lake Adult Softball Complex, Holcom Park Sports Complex, and the Lawrence Outdoor Aquatic Center to Hy-Vee #1377. Staff Memo Concession Contract
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8606, for Text Amendment (TA-6-17-09) to various sections of the City of Lawrence Land Development Code to review standards related to “Boarding House” and expanded to consider parking standards for Multi-Dwelling structures and nonconforming standards for Boarding Houses. (PC Item 4; approved 8-1 on 12/13/10) Incorporation by Reference
8. Approve Rezoning, Z-11-15-10, of approximately .36 acres from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential-Office), located at 1701 Massachusetts Street. Submitted by Jennifer O’Driscoll, for First Church of Christ Scientists, property owner of record. Adopt on first reading, Ordinance No. 8610, for the Rezoning (Z-11-15-10) of approximately .36 acres from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential-Office), located at 1701 Massachusetts Street. (PC Item 3; approved 10-0 on 1/24/11) Staff Report Map of Area PC Minutes
9. Approve Rezoning, Z-12-18-10, of approximately .6 acres from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 315 Perry Street, 309 Perry Street and 528 N. 3rd Street. Adopt on first reading, Ordinance No. 8611, for the Rezoning (Z-12-18-10) of approximately .6 acres from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 315 Perry Street, 309 Perry Street and 528 N. 3rd Street. Initiated by Planning Commission on 12/13/10. (PC Item 5; approved 10-0 on 1/24/11) Staff Report Map of Area PC Minutes Correspondence
10. Authorize Mayor to sign Order of Vacation of Perry Street, west of N. 7th Street in Smith’s Subdivision of North Lawrence. Staff Memo & Attachments
11. Approve recommendation from the Traffic Safety Commission to install reduced speed limit with flashing beacons on Oak Tree Drive at Vantuyl Drive (TSC Item #2; approved 12/06/10). TSC 12/06/10 Meeting - Item #2
12. Accept transfer of ownership from the University of Kansas to the City of Lawrence certain sanitary sewer facilities including one manhole and approximately 341 lineal feet of 12” PVC sanitary sewer generally located in the right-of-way of 15th Street west of Naismith Drive. Staff Memo & Attachments
13. Authorize the Mayor to execute the Third Addendum to the City Manager’s Employment Contract. Staff Memo & Attachments
14. Authorize the issuance of a Request for Proposals for the Arts Economy Study as requested by the Lawrence Cultural Arts Commission. Staff Memo & Attachments
15. Authorize the Mayor to sign a letter opposing House Bill 2088, which if passed, would prohibit municipalities’ abilities to determine appropriate residential fire protection systems and is contrary to cities’ constitutional home rule authority. Staff Memo & Attachments
16. Approve $200,000 contract for Carnegie Building Freedom’s Frontier National Heritage Area (FFNHA) exhibit with funding from Guest Tax Funds. Staff Memo & Attachments
17. Approve as signs of community interest, a request from the Pilot Club of Lawrence to place a sign at the NW corner of 23rd and Harper Streets advertising the annual Antique Show and Sale. The sign will be placed the morning of March 4 and taken down at the end of the show on March 5, 2011.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Consider adopting on second, Ordinance No. 8595, for the rezoning (Z-9-13-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended). (PC Item 6B; approved 8-0 on 10/27/10). Correspondence - Added 02/08/11
ACTION: Adopt on second reading, Ordinance No. 8595, for the rezoning (Z-9-13-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended), if appropriate.
2. DEFERRED INDEFINITELY AT APPLICANT’S REQUEST. Consider declaring an emergency, and adopt on
first and second reading, Ordinance
No. 8612, authorizing the issuance of up to $10.5 million in Industrial
Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing
various improvements at the hospital and repealing Ordinance No. 8600. Staff Memo & Attachments
ACTION: Declare an emergency, and adopt
on first and second reading, Ordinance No. 8612, authorizing the issuance of up
to $10.5 million in Industrial Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing various improvements at the hospital and repealing
Ordinance no. 8600, if appropriate.
3. Conduct public hearing to consider the vacation of two pedestrian easements located in Lots 10, 11, 19, and 20, Lake Estates at Alvamar (2105 and 2109 Cove Court and 6208 and 6204 W. 22nd Court), as requested by Garber Enterprises, Inc. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
4. Receive staff memorandum discussing possible annexation of the Miller/Wells acres area. Consider authorizing staff to conduct a public meeting with area residents and property owners. Staff Memo & Attachments
ACTION: Direct staff to conduct a public meeting with area residents and property owners, if appropriate.
5. Consider approving Traffic Safety Commission recommendation to approve a request to establish No Parking along the north side of 27th Street west of Kensington Road (TSC Item #5; approved 7-1 on 12/06/10). Staff Memo TSC 12/06/10 Meeting - Item #5
ACTION: Approve request to establish no parking along the north side of 27th Street, west of Kensington Road, if appropriate.
6. Consider authorizing the City Manager to execute an Engineering Services Agreement with Bartlett & West Engineers for Design Services for Iowa Street reconstruction and geometric improvements, Project PW1012, in an amount of $394,170. Staff Memo & Attachments Correspondence - Updated 02/08/11
ACTION: Authorize the City Manager to execute an Engineering Services Agreement with Bartlett & West Engineers for Design Services for the Iowa Street reconstruction and geometric improvements for $394,170, if appropriate.
7. Receive final report from the Retail Task Force and consider issuing a Request for Proposals for the retail database information, as recommended by the Retail Task Force. Staff Memo & Attachments Correspondence
ACTION: Receive report and issue a Request for Proposals for the retail database information, if appropriate.
8. Consider authorizing the City Manager to execute a contract with Gould Evans Associates for the design of the library expansion/renovation and parking garage. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6917, authorizing $18,000,000 for general obligation bond debt issuance for the project, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public Meeting for citizens to meet Police Chief Candidates, Thursday, February 10, 6:00 – 7:00 p.m. Location: Carnegie Building, 9th and Vermont Streets.
· Chamber of Commerce “Eggs & Issues – Session #1”, Saturday, February 12, 8:00 – 9:30 a.m. Location: Pachamama’s, 800 New Hampshire Street.
· City offices closed Monday, February 21 in observance of Presidents’ Day.
· The March 22 City Commission meeting is canceled due to spring break. The Commission instead will meet on March 29.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
One position expired 12/31/10. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Two positions expire 01/31/11 and are eligible for reappointment to additional terms. One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Public Incentive Review Committee:
Two positions expire 01/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. There are eligibility requirements for this board.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.