Memorandum

City of Lawrence                       

Parks and Recreation Department

 

TO:

Dave Corliss 

FROM:

Ernie Shaw, Parks and Recreation Department

CC:

Bobbie Walthall

Jonathan Douglass

Cynthia Wagner

Diane Stoddard

Alan Landis

Date:

January 26, 2011

RE:

2011 Concession Contract

 

The current contract for our parks and recreation concession operations was not renewed with Cesare Catering for the 2011 season. Requests for proposals were sent out and opened on November 10, 2010. Two (2) proposals were received from HY-Vee and Cesare Catering.

 

HY-Vee #1377 3504 Clinton PKWY, Lawrence, Ks. 66047, bid was for 15% of gross sales up to $100,000 and 20% for all sales over $100,000 to be paid to parks and recreation.  Cesare Catering, 3828 Stetson Dr, Lawrence, Kansas 66044 bid on athletic complexes only, proposing a flat rate of $2,500 per complex (total $7,500 per year) to be paid to parks and recreations with an additional $100 for each craft show, swim meet and tournament worked.   

 

Recommendation:

We have reviewed the proposals that were received and we are recommending the following contract for operations of the concession stands at ball field complexes and outdoor aquatic center for 2011 with options for 2012 and 2013 be awarded to:  

 

HY-Vee #1377:  for the operation of the concessions at Youth Sports Inc, 4911 W 27th Street; Clinton Lake Adult Softball Complex, 1501 Speicher Rd; Holcom Park Sports Complex, 2601 W. 25th Street  and the Lawrence Outdoor Aquatic Center, 727 Kentucky. Hy-Vee will give 15% of gross sales per month up to combined seasonal sales of $100,000. Once sales reach $100,000 for the combined season Hy-Vee will give 20% of gross sales per month (20% is only for sales over $100,000, no back pay will be given) and will be paid to Parks and Recreation with contract to be reviewed annually through 2013.

 

 We ask that this item be placed on the February 8th agenda for City Commission’s consideration. 

 

If you have questions, please let us know.