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CITY COMMISSION

MEETING AGENDA

March 23, 2010 – 4:00 p.m.

(Posted on webpage at 4:00 p.m. on 03/18/10)

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UPDATES:

03/22/10 @ 3:30 p.m.

Added as Consent Agenda Item No. 5(l), award bid for one roll off truck for the Public Works Department to Diamond International for up to $136,948.

A. STUDY SESSION: Agenda & Attachments

1. Review of City goals statement and 2009, 2010, and 2011 budget items (4:00 – 5:00 p.m.).

2. Review status of possible City acquisition of former Farmland nitrogen facility property (5:00 – 6:00).

After a short break, the City Commission meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Lawrence Cultural Arts Commission meeting of 02/10/10

Mechanical Code Board of Appeals meeting of 01/28/10

Sustainability Advisory Board meeting of 01/13/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award bid for unit price of general painting work for the Parks and Recreation Department to Matt Jacobs Painting, not to exceed $25,000. Bid Memo & Attachments

b) Award bid for unit price of specialty painting for the Parks and Recreation Department to FH Coatings, not to exceed $25,000. Bid Memo & Attachments

c) Award bid for towing service for the Police Department to Hillcrest Wrecker with the option to renew in the amount of $23,100. Bid Memo

d) Award bid for one full size pickup for the Public Works Department to Shawnee Mission Ford for $22,594. Bid Memo

e) Award bid for one single axle truck for the Public Works Department to Diamond International for $68,626. Bid Memo

f) Approve payment of annual maintenance charges for telecommunication services at various City locations to Innovative Service Solutions, Inc., for $20,752. Staff Memo

g) Waive bidding requirements and approve the purchase of a network core switch and equipment for the Utilities Department to Vital Support Systems for $140,796.24 off the State of Kansas’ Cisco State Contract. Bid Memo

h) Approve emergency replacement of the water heater in the biosolids building at the Wastewater Treatment Plant by Chaney, Inc., for $19,639. Staff Memo

i) Award bid for Project No. PW1005, 2010 Overlay Program, Phase 1, to Bettis Asphalt & Construction, Inc. in the amount of $581,616.05. Bid Memo & Attachments

j) Approve Change Order No. 1 to Vance Brothers, Inc. in the amount of $400,000 for Project No. PW1004, 2010 Microsurfacing Program, based on the reprioritization and reallocation of monies for arterial street rehabilitation/maintenance approved by the City Commission on March 9, 2010. Staff Memo

k) Award bid for emission control devices for the Public Works Department to Detroit Central Power Systems for $22,139. (The City received a federal grant for the purchase and installation of this equipment.) Bid Memo

l) Award bid for one roll off truck for the Public Works Department to Diamond International for up to $136,948. Bid Memo - Added 03/22/10

6. Adopt on second and final reading, Ordinance No. 8494, for rezoning (Z-12-29-09) of approximately .99 acres, located at 802 N. Iowa Street from A (Agricultural) to RS7 (Single-Dwelling Residential). (PC Item 1; approved 8-0 on 2/22/10)

7. Approve extension request for Site Plan (SP-06-51-06) for Joyce Construction, located at 912 N. Iowa Street. Staff Memo Site Plan Location Map Extension Request

8. Authorize the City Manager to execute Change Order No. 3 with King’s Construction for the Fairfield Farms East Addition Sanitary Sewer Lift Station for $16,500. Staff Memo & Attachments

9. Receive request from Community Wireless Communications for use of various City rights-of-way and facilities; refer to staff for a report. Request Correspondence

10. Authorize the Mayor to sign a Release of Mortgage for Delbert Reed, Jr., 1010 E. 19^th Street. Staff Memo

11. Authorize the City Manager to execute the T-Mobile consent letter that will approve the installation of fiber optic cable upgrades and a cabinet to the existing cell site located at the Stratford Water Tower at 1815 Stratford Road. Staff Memo & Attachments

12. Receive request from Luke Stone to amend City laws to allow for the operation of “Peddlehopper” vehicle within the city limits; refer to staff for a report. Request

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider applying local purchasing preference policy for the following items: Local Purchasing Policy

a) Consider awarding bid for eight police cars for the Police Department to Laird Noller Automotive for $175,929. Bid Memo

b) Consider awarding bid for one sports utility vehicle for the Police Department to Laird Noller Automotive for $28,530. Bid Memo

ACTION: Apply local purchasing preference policy and award bid for eight police cars to Laird Noller Automotive for $175,929 and award bid for one sports utility vehicle for the Police Department to Laird Noller Automotive for $28,530, if appropriate.

2. Consider approving the purchase of 69 – 800 MHz radio units for the Public Works Department / Solid Waste Division for $133,256.30 from TFMComm Inc., through a cooperative bid on the State of Kansas contract. Staff Memo

ACTION: Approve purchase of 69 800 MHz radio units for the Public Works/Solid Waste Division from TFMComm, Inc., for $133,256.30, if appropriate.

3. Receive public comment and Commission discussion on the possible acquisition of the former Farmland facility. Staff Memo & Attachments

ACTION: Direct staff to proceed with finalization of acquisition documents, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Establish April 20 or April 27 at 5:30 p.m. as date for a joint meeting with the City and the County and the Kaw Drainage District.

2. Staff is waiting on suggested dates from the County and Kaw Drainage District for a meeting. Staff is coordinating possible meeting dates for NIMS emergency management training.

· City Commission will meet on March 30. Typically the fifth meeting of the month is cancelled however since the meeting on March 16 is cancelled, the March 30 meeting is reinstated.

· Peak Oil Task Force Meeting, Thursday, April 8, 4:00 p.m. Location: City Manager’s Conference Room.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

· State of the City Address and Mayoral Elections, Tuesday, April 13.

· City Commission Study Session, Tuesday, April 20, 4:30 – 6:00 p.m. to discuss the Oread Neighborhood Plan. Location: City Commission Room.

· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Appeals:

One position will expire 03/31/10 and is eligible for reappointment. One vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Historic Resources Commission:

Two vacancies for positions that expired 03/01/10.

Human Relations Commission:

One vacancy for a position that expires 09/30/11.

Jayhawk Area Agency on Aging:

Two vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Public Health Board:

One vacancy for a new position that will expire 03/31/14.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.

Retail Task Force:

Nine positions available with the composition of the board as follows: two City Commissioners, two representatives of downtown merchants, two representatives of merchants outside the downtown area, one representative involved in commercial real estate, an individual representing the business community at-large, and an individual representing the public at-large.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/11.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/10.