Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Boecker - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	Shelley L. Schupp – Project Engineer
CC:	Philip E. Ciesielski – Asst. Director of Utilities Dave Wagner – Director of Utilities Chuck Soules – Director of Public Works Mike Lawless – Asst. Director of Utilities Beth Frailey Krishtalka – Management Analyst John Miller – Staff Attorney
DATE:	March 15, 2010
RE:	Agenda Item – Execute Change Order No. 3 for Project 09S004 Fairfield Farms East Addition Sanitary Sewer Lift Station

Please include the following item on the City Commission Agenda for consideration at the March 23, 2010 meeting:

Authorize the City Manager to execute Change Order No. 3 with King’s Construction for Project 09S004 Fairfield Farms East Addition Sanitary Sewer Lift Station in the amount of $16,500.00.

Project History/Status: On March 3, 2009 the City received a petition for street, water and sanitary sewer improvements for Fairfield East Addition No. 1.  The City Commission approved Resolution 6831 and 6832 establishing the respective benefit district.

On September 1, 2009 the City of Lawrence, KS opened bids for the Fairfield East Addition No. 1 Benefit Districts. The bid for Project 09S004 Sanitary Sewer Lift Station was awarded during the September 1, 2009 City Commission meeting to King’s Construction in the amount of $149,000.00.

On October 29, 2009 the City received a request from the developer, Eastside Acquisitions LLC., to include all costs associated with the extension of Westar electrical service to the properties, including the Benefit District sanitary sewer lift station, in the previously established benefit district.

Change Order No.1 was an increase in the amount of $13,750.00 covering modifications to the pumps and wet well that were the result of KDHE’s final review of the project.

Change Order No. 2 was an increase in the amount of $57,978.00 in response to the request from Eastside Acquisition, LLC.  These costs included the construction of conduit and junction boxes for the extension of Westar electrical service from west of O’Connell Rd to the properties in the Benefit Districts, as well as Westar direct costs for the installation of the electrical conductor within the conduit. These costs are in addition to the amount originally bid by King’s Construction for the construction of the electrical service leg to serve the sanitary sewer lift station.

Change Order No. 3 (attached) requests a net increase of $16,500.00 for additional material and labor for three electrical safety switches and a transformer.  

Benefit District Original Max assessment     $450,000.00

Note – Max Assessment contains a monthly escalation factor not calculated here.

Costs to date

Kings Construction (lift station)                $149,000.00

Larkin Construction (gravity/forcemain)     $133,690.18

Peridian Group                                                $30,272.00

Bond/Insurance 6% of Max                     $27,000.00          

Inspection 3% of Max                                     $13,500.00

Sub-Total                                                     $353,462.18

Change Orders

No.1 Pump & Wetwell Changes                $13,750.00

No.2 Conduit Installation, Westar             $57,978.00

No.3 Electrical Equipment                        $16,500.00

Sub-Total Change Orders                                    $88,228.00

Current Project Total                                $441,690.18

Max Assessment Remaining                   $8,309.82

Action Request: Authorize the City Manager to execute Change Order No.3 with King’s Construction for Project 09S004 Fairfield Farms East Addition Sanitary Sewer Lift Station in the amount of $16,500.00 for electrical equipment.

Thank you for your assistance. Please advise if you have any questions.