MEETING AGENDA
December 8, 2009 – 5:00 p.m.
(Posted on webpage at 4:45 p.m. on 12/03/09)
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Updates:
12/08/09 @ 2:30 p.m.
- Defer Regular Agenda Item No. 4 – Midland Care Connection request for sprinkler program assistance until 12/15/09.
- Added an additional staff memo and updated report items to Regular Agenda Item No. 5 – Santa Fe Station Redevelopment.
12/07/09 @ 3:40 p.m.
- Added a revised bid memo to Consent Agenda Item No. 5(a) – award bid for landscape shop repairs to GSR Construction instead of Larry A. Action Construction; defer consideration for approximately one week.
- Added additional correspondence to Regular Agenda Item No. 2 – West Lawrence Labs.
- Added additional information to Regular Agenda Item No. 4 – Sprinkler assistance request.
- Added additional information to Regular Agenda Item No. 5 – Santa Fe Station Redevelopment.
A. EXECUTIVE SESSION :
1. Consider motion to recess into executive session for approximately one hour for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with attorneys for the City confidential at this time. After a short break, the regular City Commission Meeting will resume at approximately 6:35 p.m.
ACTION: Approve motion to recess into executive session for approximately one hour, if appropriate.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/27/09.
2. Receive minutes from various boards and commissions:
Mechanical Code Board of Appeals meeting of 09/24/09
Aviation Advisory Board meeting of 09/30/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
a) Award
bid for new siding and insulation at the Landscape Division shop for the Parks
and Recreation Department to to GSR Construction Larry A. Acton Construction for $19,400 $19,028.75; defer consideration for approximately one week. Bid Memo - Updated 12/07/09
b) Award the construction contract for Bid No. B09067; Project UT0810DS – Phase 1 of 2008 – 2009 Watermain Replacement Program; Iowa Street, University Street, Orchard Lane, Yale Road and Westdale Road to the low bidder RD Johnson Excavating in the amount of $840,665 and authorize the City Manager to execute the contract. Bid Memo & Attachments
6. Adopt on second and final reading, Ordinance No. 8474, for the rezoning (Z-8-16-09) of approximately 11.38 acres, located southeast of 31st and Kasold Drive, from RM12 (Multi-Dwelling Residential) and OS (Open Space) to the Floodplain Overlay District. (PC Item 4D; approved 9-0 on 10/26/09).
7. Approve annexation A-12-4-09, for approximately one acre of property addressed as 1764 E. 1300 Road (North Iowa) owned by Nate Anthony. Adopt on first reading, Ordinance No. 8479, for the annexation of approximately one acre of property addressed as 1764 E. 1300 Road. Staff Memo & Attachments
8. Authorize the Mayor to execute an agreement to renew the lease between the City of Lawrence and Mike Elwell for the Barb Wire Building, 8 E. 6th Street. Staff Memo & Attachments
9. Approve the amended bylaws of the Lawrence – Douglas County Bicycle Advisory Committee. Staff Memo By-Laws
10. Authorize the Mayor to sign a Release of Mortgage for Kelly and Robert Kinder, 1402 E. 18th Terrace. Staff Memo
11. Authorize legal staff to sign Stipulation and Agreement in the Westar Energy case pending before the Kansas Corporation Commission. Staff Memo & Attachments
D. CITY MANAGER’S REPORT: CM Report and Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting joint City Resolution No. 6868/County Resolution No. 09-40, establishing the Lawrence-Douglas County Joint 2010 Census Complete Count Committee. Staff Memo & Attachments
ACTION: Adopt joint City Resolution No. 6868/County Resolution No. 09-40, establishing the Lawrence-Douglas County Joint 2010 Census Complete Count Committee, if appropriate.
2. Consider the following items related to the request from the Lawrence Douglas County Bioscience Authority regarding the acquisition of the West Lawrence Labs facility, 4950 Research Parkway: Staff Memo & Attachments Draft PIRC Minutes of 11/16/09 Additional Correspondence - Added 12/07/09
a) Consider approving the recommendation of the Public Incentives Review Committee to purchase the West Lawrence Labs facility at 4950 Research Parkway;
b) Authorize the Mayor to execute the finalized City-County Cooperation Agreement;
c) Adopt on first reading, Ordinance No. 8480, authorizing the issuance of General Obligation Bonds in the amount of $2.9 million for the purchase and improvement of the West Lawrence Labs building.
November 10, 2009 CC Meeting Materials:
West Lawrence Labs Cash Flow Projections
Ownership Information Staff Memo
Information from Marilyn Bittenbender/Grubb & Ellis The Winbury Group
Miscellaneous information from PIRC meeting:
Kirk McClure Email and Staff Response
CritiTech Powerpoint Presentation
ACTION: Approve the purchase of the West Lawrence Labs facility at 4950 Research Parkway, authorize the Mayor to execute the City-County Cooperation Agreement, and adopt on first reading, Ordinance No. 8480, authorizing the issuance of general obligation bonds for $2.9 million for the purchase and improvement of the facility, if appropriate.
3. Conduct public hearing to discuss the condition of the fire damaged structure at 2137 Tennessee and consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 6867 ordering the repair or removal of the dilapidated structure at 2137 Tennessee, if appropriate.
4. DEFER ITEM UNTIL 12/15/09. Consider
request from Midland Care Connection, Inc., for City financial participation in
required fire sprinkler system at 319 Perry Street. Staff Memo & Attachments Additional Information - Added 12/07/09
ACTION: Direct staff as appropriate.
5. Receive Historic Structure Report from Hernly Associates on the Santa Fe Station (BNSF Depot). Staff Memo & Attachments Historic Structure Report TE Grant Application Comparisons - Added 12/07/09 Revised Trail Rendering - Added 12/07/09 Grant Design Cost Issue Staff Memo - Added 12/08/09
Updated Report Documents (Added 12/08/09):
Introduction Treatment & Work Recommendations Probable Cost with Line Items Expanded Probable Cost with Priorities and Work Type Historic Photos Index
ACTION: Receive report and direct staff to submit a Transportation Enhancement Grant application for the Santa Fe Station, if appropriate.
6. Receive staff memo regarding Transportation Enhancement Grant application for KU/Oread/Downtown lighted pedestrian pathway project. Staff Memo
ACTION: Direct staff to submit a Transportation Enhancement Grant application for the pedestrian pathway project, if appropriate.
7. Receive draft 2010 Legislative Policy Statement.
ACTION: Adopt Statement, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: 2009 Meeting List 2010 Meeting List
· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.
· Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m. Location: Dole Institute.
· City Commission Meeting scheduled for December 22 has been canceled.
· City Commission Meeting scheduled for December 29 will be at 9:00 a.m. Consent Agenda items and bill paying.
· City offices closed Friday, December 25 in observance of the Christmas Holiday.
· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.
· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15 in observance of Presidents Day.
· Oread Hotel grand opening, Saturday, February 20. Time TBD.
· Inauguration of Chancellor Bernadette Gray-Little, 17th Chancellor of the University of Kansas, April 11, 2010.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Current Vacancies:
Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.
Public Transit Advisory Committee:
One (1) vacancy for a position that expires 12/31/10.
Upcoming Vacancies/Reappointments:
One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.
Building Code Board of Appeals:
One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.
Community Commission on Homelessness:
Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.
One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.
Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).
Public Transit Advisory Committee:
One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.