A

CITY COMMISSION

MEETING AGENDA

March 4, 2008 – 5:00 p.m.

(Posted on webpage at 4:55 p.m. on 02/28/08)

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Updates:

03/04/08 @ 11:00 a.m.

Added updated Draft T2030 Plan to Regular Agenda Item No. 1 (Figure 6.9 and Figure 6.10 on pages 104 and 105 were corrected).

03/03/08 @ 4:15 p.m.

Added revised bid memo to Consent Agenda Item No. 6d – Brick Reconstruction of Ohio Street. The bid memo was revised to clarify that the table of cost differences between the engineer’s estimate and the GSR bid only details four (4) notable line items, and not the entire difference.
Added additional correspondence to Regular Agenda Item No. 1 – T2030 Presentation.
Added updated staff memo and ordinance to the Farmland Industries Item on the Future Agendas Staff Memo.
Added to Current Vacancies - Boards/Commissions, information on the 31^st Street Steering Committee.

02/29/08 @ 3:30 p.m.

Added additional correspondence to Regular Agenda Item No. 1 – T2030 Presentation.
Added email from Commissioner Chestnut regarding LCS Milestones to the Future Agendas Staff Memo.

The Commission will recess the first part of the meeting at approximately 6:00 p.m. and reconvene the meeting at 6:35 p.m.

The following items will be heard beginning at 5:00 p.m.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

A. REGULAR AGENDA ITEMS:

1. Receive presentation of Transportation 2030 Plan. Staff Report Staff Memo Thoroughfare Recommended Changes Correspondence - Updated 03/03/08 Draft Plan - Updated 03/04/08 PC Minutes

ACTION: Receive presentation.

The following items will be heard, starting at 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Tuesday, March 4, 2008 to be Friends of the Park Day.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/19/08.

2. Receive minutes from various boards and commissions:

Planning Commission meeting of 01/28-30/08

Convention & Visitors Bureau Advisory Board meeting of 01/22/08

Mental Health Board meeting of 01/29/08

Lawrence Memorial Hospital Board meeting of 01/16/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid date of March 25, 2008 for City Bid No. B08024, Project No. 25-CP8-806(BD) - Stoneridge Drive, Overland Drive to 6^th Street, street, storm sewer, and waterline improvements (Section 1), and Project No. 19-CP6-506(BD) - Overland Drive, Queens Road to Stoneridge Drive, street, storm sewer, and waterline improvements (Section 2).

b) Award bids for contract mowing for the Parks and Recreation Department as follows. Total amount approved from all areas, $47,246. Bid Memo & Attachment

· Tom’s Mowing for District #1, Area #1 for $13,960,

· Vernon’s Lawn Mowing, District #2 for $16,260;

· Rockn’c Lawn & Landscape for District #3 for $5,296;

· Rockn’c Lawn & Landscape for Landscape Division for $11,730; and

· Reject the bid from Cut-N-Edge for District #1, Area #2 for $87,350.

c) Award bid for CBX parts and maintenance service for Information Systems Department to Innovative Service Solutions for an annual cost of $19,562. Bid Memo

d) Award City Bid No. B08002, Ohio Street, 6^th Street to 8^th Street, brick street reconstruction (Project No. 21-BS1-607(C), to GSR Construction for $669,988.92. Bid Memo & Attachments - Revised 03/03/08

7. Adopt on first reading, Ordinance No. 8235 establishing the City Commission quorum at four (4) Commissioners. Pursuant to Charter Ordinance No. 25, the City Commission quorum of four (4) Commissioners must be annually re-established by ordinance by March 31. A supermajority vote is required to pass the quorum ordinance. Staff Memo & Attachments

8. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8197, condemning certain property interests for the West Baldwin Creek Sanitary Sewer Project.

b) Ordinance No. 8239, enacting Chapter 5, Article 19 of the Code of the City of Lawrence pertaining to Underground Wiring Districts.

c) Ordinance No. 8240, enacting Chapter 5, Article 20 of the Code of the City of Lawrence pertaining to Siting of Utility Facilities.

d) Ordinance No. 8225, providing for the annexation of approximately 81.13 acres (A-11-07-07) for The Links at Lawrence, located at the intersection of Queens Road & Wakarusa Drive.

e) Ordinance No. 8226, providing for the rezoning of approximately 80 acres (Z-11-28A-07) from A (Agricultural) to RM12 (Multi-Dwelling Residential). The property is located at the intersection of Queens Road & Wakarusa Drive.

f) Ordinance No. 8227, providing for the rezoning of approximately 80 acres (Z-11-28B-07) from RM12 (Multi-Dwelling Residential) to RM12-PD (Multi-Dwelling Residential Planned Development Overlay). The property is located at the intersection of Queens Road & Wakarusa Drive.

g) Ordinance No. 8236, rezoning two tracts of land totaling approximately 4.41 acres (Z-10-69-05) from RM24 (Multi-Dwelling Residential) to RSO (Single-Dwelling Residential-Office). [Note: the request originally rezoned the tracts from RM-2 (Multiple-Family Residential) District to RO-1B (Residence-Office) District]. The property is generally described as being located north of W. 7^th Street, west of Wisconsin Street (south half of 1803 W. 6^th Street and 1710 W. 7^th Street).

9. Authorize City Manager to enter into an Engineering Contract with BG Consultants, Inc. for $14,614.50 for completion of Engineering Design Plans and Specifications for the proposed Traffic Signal at the intersection of West 6^th Street and Congressional Drive. Staff Memo

10. Approve request by George F. Paley, property owner of 740 Ash Street for a variance from 19-214B of the code which states that a private sanitary sewer service line shall not be located in a City public right of way for greater than 15 feet. Staff Memo & Attachments

11. Receive 2007 Annual Utility System Development Charges Report. Report

12. Receive the Police Department’s Annual Racial Profiling Complaint Report for 2007. 2007 Report Letter to Attorney General

D. CITY MANAGER’S REPORT: CM Report

A. REGULAR AGENDA ITEMS (Cont’d):

2. Receive report from Health Care Access. Report

ACTION: Receive report.

3. Receive status update on Lawrence Freenet proposal for “Freenet-Kids”. Staff Memo & Attachments

Materials from January 29, 2008 City Commission Meeting:

Freenet Request Correspondence Freenet Kids Proposal Staff Memo - Freenet Kids BusQuest Proposal Status Update Background on Current Freenet Agreements Quarterly Status Reports

ACTION: Receive status update and direct staff as appropriate.

4. Consider approving, subject to conditions and use restrictions, PDP-03-02-05, a revised Preliminary Development Plan for Bauer Farm. The proposed planned commercial, office and residential development contains approximately 43.71 acres. The property is located on the north side of W. 6^th Street (U.S. Highway 40) between Wakarusa Drive, Folks Road and Overland Drive. Submitted by Landplan Engineering, P.A., for Free State Holdings Inc., Free State Holdings LLC, Free State Group LLC and Bauer Farms Residential LLC, property owners of record. Staff Memo CC Action Letter of 01/10/06 Applicant's Request for TDD Staff Report Revised Preliminary Development Plan Public Works Comments & Attachments KDOT Correspondence of 02/14/08 Memo and Traffic Tables from Tim Herndon PC Minutes

ACTION: Approve, subject to conditions and use restrictions, PDP-03-02-05, if appropriate.

5. Discussion of Snow Removal Ordinance. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

6. Consider natural gas franchise Ordinance for Atmos. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8237, adopting a new franchise agreement with Atmos Energy Corporation, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/03/08

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider canceling the April 22 (Federal Legislators Meeting in Washington, D.C.) and September 23 (staff attending ICMA Conference) City Commission meetings and reinstating the April 29 and September 30 meetings. The April 29 and September 30 meetings are the fifth Tuesday of the month which are normally canceled.

§ Friends of the Park Reception, March 4, 5:00 – 6:30 p.m. Location: Union Pacific Depot, 402 N. 2^nd Street.

§ Groundbreaking ceremony for the University of Kansas Rowing Team’s Boathouse, March 7, 3:30 p.m. Location: Burcham Park.

§ City Commission is invited to attend the Mid-month Planning Commission meeting, March 12, 7:30 a.m. Topic: Intelligent Transportation Systems (ITS) Plan. Location: City Commission Room, First Floor, City Hall.

§ City Commission meeting scheduled for 03/18/08 is cancelled due to Spring Break.

§ City Commission Study Session, March 26, 4:00 – 5:30 p.m. Topic: Proposed Airport Business Park. Approximately 30 minutes will be devoted to staff presentation; approximately 30 minutes will be devoted to applicant’s presentation; and approximately 30 minutes will be devoted to public comments. Location: City Commission Room, First Floor, City Hall.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Citizen Advisory Board:

Two (2) positions, held by Reavis and Leon, expire 03/01/08. Both are eligible for reappointment to additional terms.

Board of Electrical Appeals:

Two (2) positions, held by Hardie and LaBounty, expire 03/31/08. Both are eligible for reappointment to additional terms. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Mechanical Board Code of Appeals:

Two (2) positions, held by Jarboe and Chaney, expire 03/31/08. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Three (3) vacancies that expired 12/31/07.

31^st Street Steering Committee

This committee will help develop recommendations regarding the construction of 31^st street from Haskell Avenue to O’Connell Road.