CITY
COMMISSION
MEETING AGENDA
February 12, 2008 – 5:00 p.m.
(Posted on webpage at 6:15 p.m. on 02/07/08)
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Updates:
02/12/08 @ 12:00 p.m.
- Corrected the cost of the project for 31st Street – Haskell Avenue to O’Connell Road, Consent Agenda Item No. 9 from $209,330 to $219,330.
- Updated the City Manager’s Report to include a staff memo regarding the January Building Permits.
- Updated the appointment memo for the Mayor’s Task Force on Climate Protection on Regular Agenda Item No. 1.
- Added elevations submitted with the redeveloment project plan for The Oread to Regular Agenda Item No. 2 – The Oread Project.
A. EXECUTIVE SESSION :
1. Convene meeting and consider
motion to recess into executive session to discuss non-elected personnel
matters until 6:00 p.m. The
justification for the executive session is to keep personnel matters
confidential at this time. The City
Commission meeting will resume at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim
Sunday, February 17 as Think
Pink Day.
C. CONSENT AGENDA:
NOTE: All matters
listed below on the Consent Agenda are considered under one motion and will be
enacted by one motion. There will be no
separate discussion on those items. If
discussion is desired, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve City Commission meeting minutes
from 01/29/08.
2. Receive minutes from
various boards and commissions:
Grant Review
Board meeting of 10/22/07
Planning
Commission meeting of 12/17/07
3. Approve all claims. The list of approved claims will be posted to
the agenda the day after the City Commission meeting.
4. Approve licenses
as recommended by the Department of Administrative Services.
5. Approve appointments
as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize City Manager to execute purchase agreements for required property interests in the amount of $21,139 from Jack L. Graham, Trustee, and in the amount of $48,251 from Swan Management for the West Baldwin Creek Sanitary Sewer Project. Staff Memo & Attachments
b) Award bid for 35 radio headsets for the
Police Department to Atlantic Signal LLC. for $20,608. Bid
Memo
c) Award bid for one (1) rotary mower for
the Parks and Recreation Department to Turf Professional Equipment Company for
a three year lease for $11,950.41 a year, totaling $35,851.23. Bid
Memo
d) Set bid date of March 11, 2008 for the
comprehensive rehabilitation projects at 1729
e) Set bid date of March 18, 2008 for the
Kaw Water Treatment Plant high service pump replacement project. Staff
Memo
7. Adopt the following ordinance(s) on first
reading:
a) Ordinance
No. 8057, rezoning approximately .85 acres from RS7 (Single-Dwelling
Residential) to PRD (Planned Residential Development). The property is
Hanscom-Tappan Addition III, located at
b) Ordinance
No. 8231, providing for the annexation (A-04-03-07) of approximately 40
acres of City owned property located north of
8. Adopt Resolution
No. 6754, authorizing the Mayor to sign the application for the 2008
Emergency Shelter Grant from the City to the State of
9. Authorize City Manager to enter into
Engineering Services Agreement for $209,330 $219,300 with Wilson & Company for
preliminary engineering and plan preparation for City Project No.
18-CP7-507(S), KDOT Project No. 23 U-2117-01,
10. Authorize Mayor to sign Authority to
Award Contract / Commitment of City Funds with the Kansas Department of
Transportation, for $62,400, for improvements on
11. Authorize the City Manager to add 731
12. Authorize
City Manager to submit federal funding requests to members of the City’s
Congressional delegation. Staff
Memo & Attachments
13. Approve as a “sign of community interest” a request
from Pilot Club of Lawrence to place a sign promoting their antique show on the
US Bank Property at Harper and 23rd Streets from February 29 to
March 2, 2008.
D. CITY MANAGER’S REPORT: CM Report - Updated 02/12/08
ADDRESSING THE COMMISSION: The public is allowed
to speak to any regular agenda item or give public comment after first being
recognized by the Mayor. Individuals are
asked to come to the microphone, sign in, and state their name and
address. Speakers should address all
comments/questions to the Commission.
E. REGULAR
AGENDA ITEMS:
1. Consider adopting Resolution No. 6752, establishing the Mayor’s Task Force on Climate Protection and approve appointments to the Task Force as recommended by the Mayor. Staff Memo & Attachments Michael Almon Correspondence Appointment Memo - Updated 02/12/08
ACTION: Adopt Resolution No. 6752, establishing the Mayor’s Task Force on Climate Protection and approve appointments to the Task Force as recommended by the Mayor, if appropriate.
2. Consider the following items related to the proposed Oread
project (12th and Oread):
Staff
Memo & Attachments Draft
TIF Project Plan
a) Receive
financial
feasibility study and subsidy
feasibility analysis.
ACTION: Receive
reports.
The following information is related to
items b, c, and d:
Provided
at the 11/13/07 City Commission Agenda:
Staff
Memo (11/05/07) & Attachments Location
Map HRC
Standards and Guidelines State
Historic Resources Regulations 08-16-07
HRC Deferral 08-16-07
HRC Action Summary 08-16-07
Staff Report 09-20-07
HRC Denial 09-20-07
HRC Action Summary 09-20-07
Staff Report Staff
Powerpoint Presentation - 11/13/07 Applicant’s
Proposed Findings - 11/08/07 Oread
Neighborhood Association Letter - 11/12/07
Additional Information:
Lawrence
Preservation Alliance Correspondence - 11/19/07 Applicant
Data and Support for Proposed Findings - 11/20/07 LPA
Correspondence of 12/30/07 Zollner
Staff Memo - 01/02/08 HRC
Minutes of 12/20/07 Elevations Submitted with Redevelopment Project Plan - Added 02/12/08
b) The
public hearing on the appeal of the Historic Resources Commission determination
for DR-07-93-07 was conducted on November 13, 2007. Additional
public comment from the applicant and the public in response to recently
submitted material would also be appropriate.
ACTION: Receive
public comment.
c) Consider
making a determination on the appeal of the Certified Local Government Review
under K.S.A. 75-2715 – 75-2726, as amended:
ACTION: Make a determination based on a
consideration of all relevant factors that there is no feasible and prudent
alternative to the proposed demolition of the structures located at
ACTION: Make
a determination that the proposed project includes all possible planning to minimize
harm to the listed properties, if appropriate.
d) Consider
making a determination to issue a Certificate of Appropriateness for the
demolition of the structures located at
ACTION: Make
a determination to issue a Certificate of Appropriateness for the demolition of
the structures located at
ACTION: Adopt
Resolution
No. 6753, finding that no feasible or prudent alternative exists to the
proposed Oread Redevelopment Project at 12th and
e) Consider
approval of the requested rezoning for Z-07-13-07, a request to rezone a tract
of land approximately .746 acres, from CN1 (Inner Neighborhood Commercial)
& RM32 (Multi-Dwelling Residential) to PCD-2 (Planned Commercial
Development). The property is located at
ACTION: Approve
rezoning, Z-07-13-07, and adopt on first reading, Ordinance
No. 8223, for the rezoning (Z-07-13-07) of a tract of land approximately
.746 acres, from CN1 (Inner Neighborhood Commercial) & RM32 (Multi-Dwelling
Residential) to PCD-2 (Planned Commercial Development). The property is located
at
f) Consider
approval, subject to conditions and use restrictions, PDP-07-03-07, a
Preliminary Development Plan for
ACTION: Approve,
subject to conditions and use restrictions, PDP-07-03-07, if appropriate.
g) Conduct
public hearing on proposed Oread redevelopment district. Staff
Memo
ACTION: Conduct
public hearing. Adopt on first reading, Ordinance
No. 8234, establishing the Oread redevelopment district, if appropriate. If the
Commission keeps the hearing open, this item can be deferred.
3. Conduct public hearing on the advisability of the construction
of improvements at the intersection of Congressional Drive and
ACTION: Conduct public
hearing. Adopt Resolution
No. 6755, setting out the findings and determinations and ordering the
improvements at the intersection of
4. Consider request to annex property near K-10 and the Turnpike. Jane Eldredge Letter
ACTION: Refer request for annexation to the Lawrence-Douglas County Metropolitan Planning Commission, if appropriate
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff
Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting
List
1. Establish a possible date
for study session with Lawrence Association of Neighborhoods. LAN
Items
§
Joint City/County/USD Study
Session scheduled for February 11, 2008, 9:00 a.m. Location:
§
City Commission Study
Session, Thursday, February 14, 9:00 a.m.
Location: City Commission
Room. Topic: Presentation from Mark Corrison, Northern
Flyer
§
City offices will be
closed on Monday, February 18, 2008 in observance of Presidents’ Day.
§
City Commission is
invited to attend the Mid-month Planning Commission meeting, March 12, 7:30
a.m. Topic: Intelligent Transportation Systems (ITS)
Plan. Location: City Commission Room, First Floor, City Hall.
§
City Commission meeting
scheduled for 03/18/08 is cancelled due to Spring Break.
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*City Commission meeting dates are in black bold
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J. CURRENT VACANCIES –
BOARDS/COMMISSIONS:
Listed below are existing and upcoming
vacancies on City of
Two (2) positions, held by Reavis and Leon,
expire 03/01/08. Both are eligible for
reappointment to additional terms.
Two (2) positions, held by Hardie and
LaBounty, expire 03/31/08. Both are
eligible for reappointment to additional terms.
One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms
and is not eligible for reappointment to an additional term.
Historic
Resources Commission:
Two (2) positions, held by Veatch and
Antle, expire 03/01/08. Both are
eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for
the un-expired position held by Lisa Johnson, which expires 09/30/09.
Three (3) positions, held by Morris,
Herren, and Jost, expire 01/31/08. All
are eligible for reappointment to additional terms. One (1) vacancy for the un-expired position
held by Sandra Wiechert, which expires 01/31/10.
Mechanical
Board Code of Appeals:
Two (2) positions, held by Jarboe and
Chaney, expire 03/31/08. Both are eligible
for reappointment to additional terms.
Public
Transit Advisory Committee:
One (1) vacancy that expired 12/31/07.
Three (3) vacancies that expired
12/31/07.