CITY
COMMISSION
MEETING AGENDA
May 16, 2006 - 6:35 p.m.
(Posted on webpage at 7:00 p.m. on 05/11/06)
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Updates:
05/16/06 @ 3:30 p.m.
- Regular Agenda Item No. 3, regarding overweight vehicles and vehicle regulations, will be deferred until June 3, 2006.
- Added correspondence from Ryan Dyer, Prairie Band Potawatomi Nation, regarding Regular Agenda Item No. 4 – South Lawrence Trafficway.
05/15/06 @ 4:30 p.m. – added correspondence from Les Hannon regarding Regular Agenda Item No. 4 – South Lawrence Trafficway.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Introduction of Lawrence student delegation traveling to Hiratsuka, Japan.
2. Proclaim Wednesday, May 17 as “National Employee Health & Fitness Day.”
3. Proclaim May 21 – 27 as “National Public Works Week.”
4. Proclaim the month of May as “Mental Health Month.”
5. Proclaim the month of May as “Bicycle Safety Month” and the week of May 14 – 20 as “Bike to Work Week.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/02/06.
2. Receive minutes from various boards and commissions:
Board of Electrical Examiners and Appeals meeting of 04/05/06
Community Commission on Homelessness meetings of 03/14/06 & 04/11/06
Housing Needs Task Force meeting of 04/05/06
Neighborhood Resources Advisory Committee meetings of 03/09/06 & 04/13/06
Housing Practitioners Panel meeting of 03/02/06
Board of Zoning Appeals meeting of 04/06/06
Sign Code Board of Appeals meeting of 08/04/05
Public Health Board meeting of 03/27/06
Traffic Safety Commission meeting of 05/01/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Set bid opening date of 06/27/06 for the preventive maintenance and repair projects for the Riverfront parking garage and the 900 Block New Hampshire parking garage structures. Staff Memo
b) Award bid #B06024 for elevator controls and car replacement at the Community Building to Dynatron Elevator for $38,944. Bid Memo
c) Award bid #B06023 for painting lap and leisure pools at the indoor aquatic center to JF McGivern for $59,895. Bid Memo
d) Approve the purchase of an IBM i5 model upgrade from the City’s hardware service provider, Synergistic Online Solutions, for $109,735. Bid Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8003, allowing the temporary sale, possession and consumption of alcoholic beverages at Burcham Park for separate events on June 10; August 5; and September 8-9, 2006. Staff Memo & Attachments
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7998 (A-02-01-06) Annexation of approximately 97 acres of land south of K-10 Highway and east of E. 900 Road. The area is known as Sesquicentennial Park. This action was initiated by the Lawrence City Commission on February 7, 2006. The City of Lawrence leases the ground from the US Army Corp of Engineers. (Item No. 3; PC approved 10-0 on 4/17/06, City Commission authorized on 5/2/06.) Map
b) Ordinance No. 7988, amending chapter 5, Articles 4, 6, 11, 12, and 13 of the Code of the City of Lawrence, Kansas and it pertains to the contractor licensing program. Staff Memo
c) Ordinance No. 8002, authorizing the consumption and possession of alcoholic beverages at South Park on Thursday, May 25, Thursday, June 22, Thursday, July 27 and Thursday, August 24 for the Lawrence Chamber of Commerce Parties in the Park Series. Staff Memo
9. Approve the following, subject to conditions:
a) SP-03-26-06: Commercial Building; a site plan for a commercial building, located in the 1300 block of 25th Street; Lot 25, Commerce Park East. Submitted by the Peridian Group Inc. for C & M Properties, property owner of record. Staff Report Site Plan
b) N-04-0 1-06/SP-04-34-06: Great Planes Hangar Expansion at Lawrence Municipal Airport, a site plan for an expansion of a non-conforming use for an existing hangar building located at 2500 Airport Road. Submitted by Tee Group, LLC for Steve Craig tenant, City of Lawrence property owner of record. Staff Report Site Plan Map of Area
c) TUPR-05-15-06: Temporary Use Permitted upon Review request for a promotional display of boats for sale at First State Bank located at 3901 W 6th Street. Submitted by David Hooper Jr., Manager, First State Bank & Trust, property owner of record. Staff Report Site Plan Location Map
d) Approve revised conditions of approval of the Final Plat of the Cove Subdivision. Staff Report Plat Map Area Map
10. Approve and authorize drafting of an ordinance for the following text amendments: Staff Report Correspondence PC Minutes
a) TA-03-02-06: Pursuant to the provisions of K.S.A. Chapter 12, Article 7, consider revisions to the adopted “Development Code, November 11, 2005 Edition,” enacting a new Chapter 20 of the Code of the City of Lawrence, Kansas, establishing comprehensive zoning regulations and other land use regulations. The “Development Code, November 11, 2005 Edition” is a general and complete revision of the City’s existing zoning regulations and affects all property within the corporate limits of the City of Lawrence, Kansas. The “Development Code, November 11, 2005 Edition” is incorporated by reference as if fully set forth in this notice. Copies of the “Development Code, November 11, 2005 Edition” and proposed revisions are available for review at the Office of the Lawrence-Douglas County Planning Department, City Hall, 6 E. 6th Street, Lawrence, Kansas. The “Development Code, November 11, 2005 Edition” and proposed revisions are also available at www.lawrenceplanning.org. (Item Nos. 19A-F and H-I; PC approved 10-0 on 4/19/06.)
b) TA-03-02A-06: A table of clarifying text/corrections is provided to clean up the November 11, 2005 Edition prior to the July 1, 2006 effective date. The majority of the table of recommended revisions is the result of staff and legal counsel review of additional public comment and staff review since the draft was posted on November 11, 2005.
c) TA-03-02B-06: Section 20-205. Proposed revisions to the purpose statement for the new RMG, Multiple-dwelling Residential-Greek Housing District and to clarify that conversion of Greek Housing to other uses deemed to be compatible with adjacent residential development are permitted through a special use permit for Adaptive Reuse. Conversion to other multiple family residential uses will require rezoning to another RM District. Sections 20-1703 & 20-1704 have been modified to clarify Adaptive Reuse sections.
d) TA-03-02C-06: Section 20-403 currently permits the development of Retail Establishments, Large in the CS, Commercial Strip District. Public comment has indicated concerns regarding the potential redevelopment of CS properties with big box stores as a permitted use in this district.
e) TA-03-02D-06: Section 20-534: Revisions are proposed regarding Accessory Dwelling Units in RS Districts. Revisions address public comment received at the February 22nd meeting.
f) TA-03-02E-06: Proposed revisions to Article 7, Planned Developments.
g) TA-03-02F-06: Proposed revisions to 20-908 regarding driveway standards in various residential districts.
h) TA-03-02H-06: Proposed revisions to 20-1304 regarding the criteria for Major Changes to Final Development Plans
i) TA-03-02I-06: Amendments to 20-1739 to identify additional uses permitted in the Manufacturing & Production, Limited category to address public comment received at the February 22nd meeting.
11. Authorize the Director of Administrative Services to execute an agreement with an executive search firm to assist with the City Manager recruitment. Staff Memo & Attachment
12. Approve renewal of Public Entity Insurance coverage for 5/18/06 to 5/18/07 with Scottsdale Indemnity Company with an annual premium of $74,258. Staff Memo
13. Authorize the City Manager to negotiate a design/build contract with the Burns & McDonnell/Garney LLC joint venture for the design and construction of the Yankee Tank Creek 2-1 & 2-2 Relief Gravity Interceptors in accordance with recommendations in the 2003 Wastewater Master Plan and direction provided by the City Commission on April 11, 2006. Staff Memo
14. Authorize the City Manager to negotiate a design/build contract with the design/build team of CAS Construction/Professional Engineering Consultants for the design and construction of the Baldwin Creek 1 Pump Station 1 (BC1PS1), its associated forcemain, and a portion of the upstream gravity sewer network in accordance with recommendations in the 2003 Wastewater Master Plan and direction provided by the City Commission on April 11, 2006. Staff Memo
15. Approve submittal of project applications for FY 2009 ITS Set-Aside program. Staff Memo & Attachments
16. Receive correspondence from KDOT for approval of the brick street restoration of Ohio Street from 6th to 8th and authorize staff to proceed with consultant selection for engineering design. Staff Memo & Attachments
17. Authorize City Manager to approve modification to the current Administrative Policy on Biosolids Management. Staff Memo Lawrence Wastewater Management System Manual
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive letter from Chris Collister regarding the Stoneridge benefit district. Staff Memo Collister Letters of 04/19/06 & 05/02/06 Map of Area Resolution No. 6638
ACTION: Direct staff as appropriate.
2. Receive presentation from the Community Design Committee. Consider request on the possible retention of a consultant to assist in the development of new Code provisions and alternative Code provisions to reflect some of the work of the Committee. Staff Memo & Attachments
ACTION: Receive presentation and direct staff as appropriate.
3. Receive staff memo regarding overweight vehicles and vehicle safety requirements. Staff Memo & Attachments ITEM DEFERRED UNTIL JUNE 6, 2006.
ACTION: Adopt on first reading, Ordinance No. 7990 regarding overweight vehicles and Ordinance No. 7991 regarding vehicle safety requirements.
4. Consider authorizing the Mayor to sign a letter concerning the final environmental impact statement for the South Lawrence Trafficway. Les Hannon Correspondence - added 05/15/06 Ryan Dyer correspondence - added 05/16/06
ACTION: Approve letter, if appropriate.
5. Consider adoption of 2007-2012 Capital Improvements Plan (CIP) for the City of Lawrence. Staff Report Staff Memo
Capital Improvement Plan Materials:
Introduction Summary 2007 Tables 2007 Projects 2008 Tables 2008 Projects 2009 Tables 2009 Projects 2010 Tables 2010 Projects 2011 Tables 2011 Projects 2012 Tables 2012 Projects Sales Tax Projects
ACTION: Approve 2007-2012 CIP, if appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA (CONT’D):
6. Consider motion to recess into executive session for 40 minutes the purpose of discussion of matters relating to: 1) discussions with attorneys for the City on matters which would be deemed privileged under the attorney-client relationship; and 2) employer-employee negotiations. The justification for the executive session is to keep negotiation and attorney-client matters confidential at this time.
ACTION: Adopt motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish a date for a study session to discuss Text Amendments regarding retail market impact analysis. The Planning Commission has scheduled a mid-month meeting on this topic for June 14, 2006 at 7:30 a.m.
REMINDERS:
§ Commissioners will meet with various department heads regarding the 2007 Budget on May 16 (2:00 – 4:00), May 17 (2:00 – 4:00), and May 18 (9:00 – 10:30). Location: City Commission Room, First Floor, City Hall.
§ There is a budget study session scheduled for Thursday, May 18, 10:30 a.m. – 12:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ The May 23, 2006 City Commission meeting will be held at 5:00 p.m. and will consist of consent agenda items only. Some Commissioners will be participating by telephone.
§ City offices will be closed on Monday, May 29 in observance of Memorial Day.
§ The Commission meeting scheduled for Tuesday, May 30, has been cancelled, due to it being the fifth Tuesday.
§ There is a City Commission Study Session scheduled for Thursday, June 8 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: Public Library.
§ There is a City Commission Study Session scheduled for Thursday, June 15 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: 2007 operating budget/multi-year CIP/debt review and contractual agency allocations.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Four (4) positions (Newton, Fish, Klinkenberg, & Atwood) expire 05/31/06. All positions are eligible for reappointment to additional terms.
Board of Electrical Examiners & Appeals:
One (1) vacancy for the un-expired position held by Dan Wilkus, which expires 03/31/08.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.
There is one current vacancy on this board.
Lawrence-Douglas County Housing Authority:
One (1) position, held by Willie Amison, will expire 06/30/06. Mr. Amison is eligible for reappointment to an additional term.
Lawrence-Douglas County Humane Society:
One (1) position, held by Mike Treanor, will expire 05/31/06. Mr. Treanor is eligible to serve an additional term.
Lawrence-Douglas County Metropolitan Planning Commission:
Two (2) positions (Emerling & Riordian) will expire 05/31/06. Both positions are eligible for reappointment to additional terms.
Mechanical Code Board of Appeals:
One position, held by Frank Estrada, will become vacant on 05/31/06.
Special Alcohol Fund Advisory Board:
Two (2) positions, held by Donna Osness and Debra Warren, expire 04/30/06. Ms. Osness and Ms. Warren are eligible for reappointment to additional terms.
One (1) vacancy (Morse) expired 04/30/06.