MINUTES
Lawrence-Douglas County Health Board
CALL TO ORDER
The monthly meeting of the Lawrence-Douglas County Health Board was held Monday,
March 27, 2006. Chair Donna Bell called the meeting to order.
MINUTES
Gladys Sanders moved that the Health Board approve revising the Minutes of the February 20, 2006, meeting to read on the second page under “Director’s Report,” number six, “Kay reported she was one of three local health department representatives asked to serve on the steering committee for the Kansas Health Foundation Immunization Grant given to KDHE and Kansas Health Institute.” Sherri Vaughn provided the second and the motion passed.
HEARING REGARDING VARIANCE FROM THE DOUGLAS COUNTY SANITARY CODE
Mr. Tim Herndon, Landplan Engineering, on behalf of Community Living Opportunities, requested a variance from the Douglas County Sanitary Code.
Richard Ziesenis, Environmental Health Director, reviewed background material that was mailed to the Health Board prior to the meeting. The Health Department’s interpretation of the minimum area requirement has always been used as a singular term which means one (1) on-site sewage management system per primary residence per any parcel, tract, or lot (which contains a minimum of 3 acres).
Mr. Herndon was given the opportunity to provide comment.
After discussion, Gladys Sanders moved that the Health Board grant the variance from the Douglas County Sanitary Code utilizing staff Option 2. Tom Liebl provided the second and the motion passed.
Option 2 would allow up to eight (8) residential houses to be built upon this forty (40) acre tract with each of the eight (8) residential houses having its own on-site sewage management system with the following conditions:
1. The final plat of the forty (40) acres must be surveyed to establish a minimum lot size of three (3) acres per residential house (if utilizing public water), or a minimum of five (5) acres per residential house (if utilizing private water wells).
2. A restrictive covenant must be attached to the deed which requires that, in the event the property is ever subdivided, any future owners of the property be bound by the boundary lines of the surveyed lots and minimum acreage requirements.
3. The final plat must include locations of the primary and secondary septic systems for each lot which satisfy all required setback distances as per Table 1, Chapter 2, page 24, of the Douglas County Sanitary Code.
4. A Water Supply Agreement must be signed by the developer and the Health Department stipulating the developer’s intent regarding what type of water supply will be utilized for all lots within the project.
Staff will prepare a statement for Mr. Herndon and Community Living Opportunities regarding the Board’s decision.
UNFINISHED BUSINESS
There was no unfinished business.
EXECUTIVE SESSION FOR CONFIDENTIAL PERSONNEL ISSUE
Donna Bell moved that the Health Board go into Executive Session for 15 minutes to discuss a confidential personnel issue. Gladys Sanders provided the second and the motion passed.
ACTIVITY AND FINANCIAL/VOUCHER REPORTS
The financial reports were deferred until the next Board meeting. Gladys Sanders moved that the Board accept the activity reports for February. Sherri Vaughn provided the second and the motion passed.
2005 Annual Report
Sheryl Tirol-Goodwin, Communications Coordinator, distributed and reviewed the 2005 Annual Report with the Board. Sherri Vaughn moved that the Board accept the 2005 Annual Report pending audit. Tom Liebl provided the second and the motion passed.
Preliminary 2007 Proposed Budget discussion
Kay Kent reviewed with the Board issues that could impact the 2007 budget.
On the revenue side, Kay anticipates level funding for federal and state general fund support and no inflationary increase. The exceptions are an expected 12% decrease in public health emergency funding and 7% decrease in maternal and child health funding.
The Board discussed the figure to use for the wage adjustment for the year 2007 and agreed to use 3% for budgetary purposes. The exact amount will be set after it is known what the City and County plan to provide their staff.
Recommendation for professional services
Charlotte Marthaler, Director of Policy and Planning, reviewed a supplemental proposal from Labor Management Advisory Group (LMAG) related to their current contract for professional services. Staff recommended that the Board accept the supplemental proposal for $8,000. Gladys Sanders made the motion to approve the proposal for supplemental professional services from LMAG for $8,000. Sherri Vaughn provided the second and the motion passed.
Capital equipment purchases
Cheryl Saladin, Director of Administrative Services, reviewed the recommended capital equipment purchases for 2006 with the Board. Equipment includes: five personal computers with monitors, one file server with license assurance, one mail server, one paper shredder, Barracuda Spam Filter software, two switches, and Quark Publishing Software. Of the $34,700 total cost, $26,850 will be purchased with funded depreciation, and $7,850 will be purchased with operating funds. Tom Liebl made the motion to accept the recommended capital equipment purchases for 2006. Sherri Vaughn provided the second and the motion passed.
Election of Officers
After discussion, Sherri Vaughn moved that the Health Board Officers for the next term be Donna Bell, Chair; Carl McElwee, Vice-chair; and Gladys Sanders, Treasurer. Tom Liebl provided the second and the motion passed.
Director’s Report
1. Kay reported that the Health Department will be receiving $25,000 from the Kansas Department of Health and Environment for pandemic influenza planning. The Health Department will need to prepare a local pandemic influenza plan and exercise the plan as part of the grant requirements.
2. Kay informed the Health Board that the week of April 3 – 7, 2006, is Public Health Week. In recognition of the Health Department staff there will be a catered luncheon on Thursday, April 6.
Other New Business
The Board signed a letter for Andrew Stull congratulating him for his 5 years of service with the Health Department.
The next Health Board meeting will be Monday, April 17, 2006, at 5:30 pm.
ADJOURNMENT
The meeting was adjourned on a motion by Sherri Vaughn and a second by Tom Liebl.
Respectfully submitted,
Kay Kent
Secretary
Present: Donna Bell
Tom Liebl
Gladys Sanders
Sherri Vaughn
Ex Officio: Kay Kent
Other: Colleen Hill
Charlotte Marthaler
Cheryl Saladin
Sheryl Tirol-Goodwin
Richard Ziesnesis
Sheila Stogsdill
Tim Herndon
Jolene Peterson