CITY COMMISSION

MEETING AGENDA

April 9, 2019 - 5:00 p.m.

(Posted on webpage at 5:15 p.m. on 04/04/19)

City Commission Room, First Floor of City Hall

6 East 6^th Street

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In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

Updates:

04/09/19 @ 2:20 p.m.:

· Added the Presentation to Work Session Item No 2 - Receive Climate Protection Plan update and Sustainability Update.

04/09/19 @ 12:15 p.m.:

· Updated Regular Agenda Item No. 1 to change the length of the executive session from 30 minutes to 15 minutes; and

· Added correspondence to Consent Agenda Item No. 9 - Award proposal for RFP No. R1823 - Solid Waste Rate Study, to Burns & McDonnell, in the amount of $59,140.00, and authorize the City Manager to execute the consulting agreement.

04/08/19 @ 1:00 p.m.:

· Added as Consent Agenda Item No. 12 – Approve appointments as recommended by the Mayor.

A.	APPROVE AGENDA: Play Video >

1.	The City Commission reserves the right to amend, supplement, or re-order the agenda during the meeting.

	ACTION:	Approve agenda.

Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve the agenda. Motion carried unanimously.

B.	REGULAR AGENDA: Play Video >

1.	Consider motion to recess into executive session.

	ACTION:	Approve motion to recess into executive session for approximately 30 15 minutes to consult with attorneys for the City regarding a contract pursuant to K.S.A. 75-4319(b)(2). The justification of the executive session is to keep attorney client privileged matters confidential at this time. At the end of the executive session, the City Commission will resume its meeting in the City Commission Room at approximately 5:30 p.m.

Moved by Vice Mayor Ananda, seconded by Commissioner Boley, to recess into executive session at 5:01 p.m. for approximately 15 minutes to consult with attorneys for the City regarding a contract pursuant to K.S.A. 75-4319(b)(2). The justification of the executive session is to keep attorney client privileged matters confidential at this time. At the end of the executive session, the City Commission will resume its meeting in the City Commission Room at approximately 5:15 p.m. Motion carried unanimously.
Moved by Vice Mayor Ananda, seconded by Commissioner Herbert, to direct Greg Nelson with Ralph Andersen and Associates and City Attorney Toni Wheeler to discuss the terms of a possible employment contract with an applicant consistent with our discussions in executive session, and to the extent questions arise, to confer with the Mayor and Vie-Mayor, as necessary. Motion carried unanimously. Play Video >
Moved by Commissioner Boley, seconded by Commissioner Herbert, to recess until 5:45 p.m. Motion carried unanimously. Play Video >

After a short break, the City Commission Meeting will resume

at approximately 5:45 p.m.

C.	RECOGNITION/PROCLAMATION/PRESENTATION: (5:45 p.m.) Play Video >

Commissioner Soden requested removal of item 6(a) for a separate vote. Commissioner Boley requested removal of item 6(b) for a separate vote. Moved by Commissioner Herbert, seconded by Vice Mayor Ananda, to approve the consent agenda as listed below except for items 6(a) and 6(b). Motion carried unanimously.
1.	Proclaim the week of April 7 – 13, 2019 as National Library Week.

2.	Proclaim the week of April 8 – 12, 2019 as the Week of the Young Child.

3.	Proclaim the month of April 2019 as Fair Housing Month.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 04/02/19.

2.	Receive minutes from various boards and commissions:

	Community Police Review Board meeting of 01/24/19
	LMH Health Board meeting of 02/20/19
	Lawrence Douglas County Housing Authority meeting of 02/25/19

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s office.

5.	Adopt on first reading, Ordinance No. 9661, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 100 block of E. 8^th Street on Friday, August 16, 2019, and on Saturday, August 17, 2019, associated with the Sandbar Birthday Party Event. Staff Memo & Attachments

6.	Adopt on second and final reading, the following ordinances: Play Video >

	a)	Ordinance No. 9654, for Comprehensive Plan Amendment, CPA-11-8-11, expanding the identified boundaries of Downtown Lawrence, located at 311, 317, 401, 409, 415, 501, and 505 N. 2^nd Street. (CPA-11-8-11 approved 4-1 by CC on 2/19/19)
Moved by Commissioner Herbert, seconded by Vice Mayor Ananda, to adopt on second and final reading Ordinance No. 9654. Aye: Mayor Larsen, Vice Mayor Ananda, Commissioner Boley, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.

	b)	Ordinance No. 9568, pertaining to amending the fines for first time marijuana possession. Play Video >
Moved by Vice Mayor Ananda, seconded by Commissioner Herbert, to adopt on second and final reading Ordinance No. 9568. Aye: Mayor Larsen, Vice Mayor Ananda, Commissioner Herbert and Commissioner Soden. Nay: Commissioner Boley. Motion carried 4-1.

7.	Accept dedications of right-of-way and easements associated with a Final Plat, PF-19-00094, for Legend Trail Addition No. 3, located in the northwest corner of the intersection of George Williams Way and Lake Estates Drive. Submitted by BG Consultants, Inc. for Castle Rock L.C., property owner of record. Staff Memo & Attachments

8.	Authorize the Mayor to execute the Kansas Department of Transportation/City Agreement No. 11-19 for the 6^th and Tennessee Eastbound Right Turn Lane Project. Staff Memo & Attachments

9.	Award proposal for RFP No. R1823 - Solid Waste Rate Study, to Burns & McDonnell, in the amount of $59,140.00, and authorize the City Manager to execute the consulting agreement. Staff Memo & Attachments Correspondence - Added 04/09/19

10.	Authorize the City Manager to execute the consulting agreement with Raftelis Financial Consultants in the amount of $47,700.00 for the Stormwater Rate Study. Staff Memo & Attachments

11.	Authorize changing the start time of the April 16, 2019 City Commission meeting to 4:30 p.m. Staff Memo

12.	Approve appointments as recommended by the Mayor – added 04/08/19.


E.	PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.


F.	COMMISSION ITEMS: Play Video >

	a)	Future agenda item to add.
	b)	Future work session item to add.
	c)	Other items.

Moved by Commissioner Herbert, seconded by Vice Mayor Ananda, to add departmental updates from Planning & Development Services, Parks & Recreation, Police Department and Municipal Services and Operations to a future work session. Motion carried unanimously. Play Video > Commissioner Soden discussed gender neutral signage. Mayor Larsen discussed scheduling for the next joint meeting with City of Lawrence, Douglas County and USD 497./p>


G.	CITY MANAGER’S REPORT: None.

CALENDAR: Meeting List Play Video >

Sunday, April 7, 1:30 – 3:45 p.m. – Public Meeting for City Manager Candidate presentations. Location: Carnegie Library, 200 W. 9^th Street.

Monday, April 8, 1:00 – 5:30 p.m. – Special City Commission Meeting (Executive Session). Location: City Commission Room, First Floor of City Hall, 6 E. 6^th Street.

Tuesday, April 16, 4:00 – 6:00 p.m. - City Hall Riverfront open house. Location: 1 Riverfront Plaza.

Community Conversations Flyer

· Wednesday, April 24, 5:30 p.m. Topic: Housing

· Thursday, June 27, 5:30 p.m. Topic: Food Security and Personal Health

· Thursday, September 5, 5:30 p.m. Topic: Behavioral Health

Location: Lawrence Public Library Auditorium.

Friday, May 10, 10:00 a.m. – 12:00 p.m. – Public Incentives Review Committee meeting. Location: City Commission Room.

City offices closed Monday, May 27, in observance of Memorial Day.

City offices closed Thursday, July 4, in observance of the Independence Day holiday.


I.	ADJOURN: Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Ananda, to adjourn at 6:18 p.m. Motion carried unanimously.

1.	The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

CITY COMMISSION

WORK SESSION AGENDA

April 9, 2019

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The work session will begin immediately following the

completion of the City Commission Meeting

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.


1.	Receive presentation on priority-based budgeting results. Staff Memo & Attachments Play Video >

2.	Receive Climate Protection Plan update and Sustainability Update. Staff Memo & Attachments - Updated 04/09/19 Play Video >

3.	Master Plan Overview. Staff Memo Play Video >

	Overview of Infrastructure related Master Plans:
	· Master Plan/Asset Management Overview Staff Memo
	· Wastewater Master Plan / Overview
	· Water Master Plan / Overview
	· Airport Master Plan / Overview
	· Stormwater Management Master Plan / Overview
	· North Lawrence Drainage Study / Overview
	· Parks & Recreation Master Plan / Overview

BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

Douglas County Community Corrections Advisory Board:

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

Human Relations Commission

One vacancy for a position that expires 09/30/20.

LMH Health Governing Board

One vacancy for a position that expires 09/30/21.

Lawrence Cultural Arts Commission

One vacancy for a position that expires 01/31/20.

Lawrence Douglas County Metropolitan Planning Commission

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

Public Transit Advisory Committee

One vacancy for a position that expires 12/31/19.

Sales Tax Audit Committee

One position is due to expire 04/30/19 and is not eligible for reappointment to additional terms.

Transient Guest Tax Grant Program Advisory Board

Three positions (Hotelier, At-Large, and Arts/Culture Industry) are due to expire 05/31/19 and all are eligible for reappointment to additional terms.