A

CITY COMMISSION

MEETING AGENDA

June 14, 2011 - 4:00 p.m.

(Posted on webpage at 6:00 p.m. on 06/09/11)

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Updates:

06/13/11 @ 3:15 p.m.

Revised the proclamation for Brady Tanner Day;
Revised the staff memo on Regular Agenda Item No. 4 – ED Policies;
On the future agenda item memo, moved the Rothwell Annexation item from TBD to July 5.

A. STUDY SESSION :

1. City Commission Study Session regarding the 2012 Police Budget. Agenda and Attachments

After a short break, the regularly scheduled City Commission Meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim June 16, 2011 as Brady Tanner Day.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Traffic Safety Commission meeting of 05/02/11.

Sister Cities Advisory Board meeting of 05/11/11.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award bid for Project No. PW1020, City Bid No. B1130, Bob Billings Parkway, Kasold Drive to Crestline Drive (westbound lanes), complete pavement reconstruction, to King’s Construction Company, Inc. in the amount of $667,310.90. This item was approved on the 06/07/11 agenda in the amount of $637,310.90 but should have included an additional $30,000 asphalt oil adjustment. Bid Memo & Attachments

b) Approve Change Order No. 1 in the amount of $28,300.00 to Shelley Electric for Project UT0915KW – North Final Electrical and Kaw Well Field Electrical Improvements. Staff Memo & Attachments

c) Award bid for pumps and motors for the Utilities Department to Mid America Pump for $114,690.00, Douglas Pump for $75,809.00, JCI for $131,361.00, Layne Christensen Company $25,798.00, and Patchen Electric $2,995.00; total for all pumps and motors, $321,354.00. Staff Memo & Attachments

d) Award bid for Project No. PW1105, City Bid No. B1131, 2011 Overlay Program, Phase 2 to R. D. Johnson Excavating Co., Inc. in the amount of $1,305,689.37. Staff Memo & Attachments

e) Waive the Engineer’s Estimate and award bid to Sunflower Paving for Project PW1101, KLINK: 6^th Street – Massachusetts St. to Iowa St. in the amount of $1,215,161.90, provided the contractor can meet the terms established in the contract documents and contingent upon KDOT approval. This project will include right turn lanes/transit stopping lanes on westbound 6^th Street at Maine and at Michigan streets. Staff Memo & Attachment

f) Approve the purchase of a Mini Track Skid-Steer Loader for the Public Works Department from Bobcat Company in the amount of $28,233 through the HGAC cooperative bid for the Public Works Department. Staff Memo & Attachments

g) Reject the bids for Comprehensive Rehabilitation at 2209 Princeton Blvd because they exceed the program limits of $25,000.00. Staff Memo

h) Approve change order #1 in the amount of $140,000 to Public Works Project No. PW1109, 2011 Downtown Miscellaneous Concrete Repairs, to add concrete work on Delaware Street from 19^th Street to north of E. 22^nd Terrace, and E. 22^nd Terrace from Learnard Avenue to Delaware Street. Staff Memo

i) Authorize staff to bind coverage for Property/Casualty Insurance from the Hartford for the insurance period of 7/1/11 to 7/1/12 for a premium of $110,809; authorize staff to bind coverage for Fire/Medical Auto/Professional Liability/Portable Equipment with ESIP for the insurance period of 7/1/11 to 7/1/12 at a premium of $61,570; and authorize payment of brokerage fee of $16,510 to Arthur J. Gallagher. Staff Memo

6. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8636, repealing higher fines and court costs for seat belt violations. This is necessary due to a change in state law. Staff Memo & Attachment

b) Ordinance No. 8635, amending the maximum amount of compensation that a Judge Pro Tempore for Municipal Court may receive, from $50 per day to $250 per day. Staff Memo & Attachments

c) Ordinance No. 8634, amending Chapters 4 and 6 of the City Code regarding alcohol licenses, to incorporate state law changes requiring biennial licensing. Staff Memo & Attachments

7. Adopt on second and final reading joint Ordinance No. 8592/Resolution No. 11-11, for Comprehensive Plan Amendment (CPA-2008-7) amending Horizon 2020 to include Chapter 16 – Environment.

8. Approve request by Albert Jost, the property owner of record, for a variance from 19-214(B) of the City Code which states that a private sanitary sewer service line shall not be located in a City public right of way for greater than 15 feet, for 749 Maple Street. Staff Memo & Attachments

9. Approve unanimous recommendation from the Traffic Safety Commission to deny the request to increase the speed limit on Bob Billings Parkway from Iowa Street to the West City Limits. TSC minutes and agenda materials

10. Authorize staff to submit application for FY2013 KLINK funding for West 6^th Street (Iowa to Monterey) resurfacing project. Staff Memo & Attachments

11. Approve Rezoning request, Z-3-11-11, to rezone approximately .3 acres from IG (General Industrial) to RS5 (Single-Dwelling Residential), located at 525 & 527 N 7^th Street. Submitted by Nieder Properties, Inc., property owner of record. Adopt on first reading, Ordinance No. 8637, to rezone (Z-3-11-11) approximately .3 acres from IG (General Industrial) to RS5 (Single-Dwelling Residential), located at 525 & 527 N 7^th Street. (PC Item 12; approved 9-0 on 5/25/11) Staff Report Map Minutes

12. Approve Text Amendment, TA-3-5-11, to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to change “Detention” from a use permitted by right in the IG (General Industrial) District to one permitted with Special Use approval. Initiated by Planning Commission on 3/28/11. Adopt on first reading, Ordinance No. 8638, for Text Amendment (TA-3-5-11) to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to change “Detention” from a use permitted by right in the IG (General Industrial) District to one permitted with Special Use approval. (PC Item 13; approved 9-0 on 5/25/11). Staff Memo Staff Report Use History PC Minutes

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive public comment concerning 2012 City budget issues.

ACTION: Receive public comments.

2. Receive a report on current and potential energy efficiency projects and an update on the Take Charge Challenge. Memo Presentation

ACTION: Direct staff as appropriate.

3. Accept dedication of easements and rights of way for Preliminary Plat, PP-3-2-11, for Kappa Delta Addition, a 1.8 acre subdivision containing one lot, located at 1602 High Drive. Submitted by Bartlett & West, for Zeta Epsilon House Corporation, property owner of record. (PC Item 11; approved 7-2 on 5/25/11) Staff Report Plat PC Minutes Rock Garden Map Correspondence

ACTION: Accept dedication of easements and rights of way for Preliminary Plat (PP-3-2-11) for Kappa Delta Addition

4. Receive staff memo (updated 06/13/11) regarding economic development incentive policies and criteria.

ACTION: Direct staff as appropriate.

5. Consider authorizing staff to submit applications for FY2014 KLINK Geometric Improvement Funding for reconfiguration of 6th and Iowa and 23rd and Iowa. Staff Memo & Attachments

ACTION: Authorize staff to submit applications for FY2014 KLINK Geometric Improvement Funding for reconfiguration of 6th and Iowa and 23rd and Iowa, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 06/13/11)

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

· Retirement reception for Captain Ray Urbanek, Friday, June 17, 10:30 a.m. – 12:00 p.m. Location: Jury Assembly Room, Law Enforcement Center, 111 E. 11^th Street. Presentations begin at 10:45.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission lunch with Lawrence Memorial Hospital Board, Thursday, June 23, 12:00 p.m. Location: Lawrence Memorial Hospital.

· City offices closed July 4, 2011 in observance of Independence Day.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14. Three positions expire 07/01/11 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Douglas County Emergency Management Board:

One position expires 07/01/11 and is eligible for reappointment to an additional term.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.

Lawrence Alliance:

Two vacancies for positions that expire 11/30/11.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.