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CITY COMMISSION

MEETING AGENDA

August 22, 2006 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 08/17/06)

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Updates:
08/18/06 @ 4:00 p.m.:

Added corrected Drinking Establishment License to Consent Agenda Item No. 4.
Added additional supporting material to Regular Agenda Item No. 1, UPR-05-08-06, 805 Ohio Street.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Thursday, August 24 as “The Arc of Douglas County 50^th Anniversary.”

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/08/06.

2. Receive minutes from various boards and commissions:

Lawrence Alliance meetings of 03/08/06 and 05/10/06

Public Health Board meeting of 06/19/06

Hospital Board meeting of 06/21/06

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services. Corrected License Memo - Added 08/18/06

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Authorize City Manager to execute agreement with Finney & Turnipseed P.A. in the amount of $16,500.00 for feasibility study on retaining wall reconstruction on City property adjacent to the Bowersock Power plant facility. Finney & Turnipseed Letter

b) Authorize the purchase by sole source, three (3) MSA Thermal Imager Cameras from Conrad Fire Equipment for $28,687.50. Staff Memo

c) Approve bid from Powerscreen Midwest, Inc., for one (1) trammel screen and additional fans for the Public Works department, for $118,480. (A grant received from KDHE will fund $85,000 of the purchase price.) Bid Memo

d) Authorize City Manager to enter into an Engineering Agreement with BG Consultants, Inc. in an amount of $30,100.29 for the engineering design of Stoneridge Drive, from W. 6th Street south approximately 630’ (to Silverstone Drive), including water main. Staff Memo

e) Authorize City Manager to amend the engineering services agreement for the construction of North Lawrence Pump Stations #1, #2, and #3, for $68,682, bringing the entire contract amount to $382,384.30. Staff Memo

f) Approve request to accept bids for two compact, 4-wheel drive pickup trucks equipped with utility beds and ladder trucks to be assigned to the Utilities Department Project Inspectors. Staff Memo

g) Authorize City Manager to approve a purchase order to Software House International for $16,491.08 for annual software maintenance fees for Microsoft Software. Staff Memo

h) Set bid date of September 19th, 2006 for the Comprehensive Rehabilitation Program at 779 Locust Street and 1624 East 18th Street Terrace.

7. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8028, allowing the temporary sale, possession, and consumption of alcoholic liquor on the west side of South Park on September 9, 2006. Staff Memo

b) Ordinance No. 8031, adopting the 2006 Edition of the Standard Traffic Ordinance. Staff Memo

8. Adopt the following resolution(s):

a) Resolution No. 6674, establishing September 12, 2006 as the date for the temporary note and bond sale.

b) Resolution No. 6673, authorizing the Mayor to execute Economic Development Project Agreement No. 126-06 with the Kansas Department of Transportation, and authorize the Mayor to execute Agreement No. 126-06 for the 23^rd Street, Iowa to Louisiana Streets, Access Management Improvements project. Staff Memo

c) Resolution No. 6675, authorizing $600,000 for Carnegie building, 7^th and Vermont project. Final design approval and bidding of the project will occur later this year. City temporary notes will be included in the upcoming fall note and bond issuance.

9. Approve variance to the City Code request regarding fire connection to the waterline main at West Junior High School. Staff Memo

10. Authorize the Mayor to sign Mortgage Releases for: Staff Memo

a) First City, L.C., 727 New York;

b) Harold and Caroline Shephard, 1025 Connecticut;

c) Ronald and Linda Wright, 724 New York; and

d) Kimberly Johnson, 2705 Traildust Court.

11. Receive memo from Chuck Soules, Director of Public Works, concerning a policy for price adjustments for asphalt materials. This policy would be incorporated in the City of Lawrence Specifications and Contract Documents. Staff Memo & Specification

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving UPR-05-08-06: Use Permitted upon Review request for a Main Living Unit and three Rental Units, located at 805 Ohio Street. Submitted by Daniel Riedemann, applicant, for Kenneth Riedemann, property owner of record. (Item No. 5; PC approved 5-3 on 7/24/06). Staff Report Miscellaneous Information Map of Area PC Minutes Correspondence Continued from the August 15, 2006 meeting. Staff is clarifying the Planning Commission vote from 07/24/06. Staff Memo Additional Supporting Information Memo - Added 08/18/06

ACTION: Approve UPR-05-08-06, if appropriate.

2. Consider approving TA-03-02G-06, text amendments to 20-1107, regarding standards for Market Impact Analysis as part of site plan or zoning process. (PC Item No. 19 [19A-I] PC approved all items 10-0 except 19G – 7-3.) Staff Report Staff Memo PC Minutes Correspondence

ACTION: Approve TA-03-02G-06, if appropriate.

3. Receive staff report on proposed new charter ordinance (Charter Ordinance No. 38) concerning bidding procedures. Staff Memo & Attachments

ACTION: Direct placement of Charter Ordinance No. 38 on future agenda, if appropriate.

4. Receive staff report on implementation of 2007 budget. Staff Memo

ACTION: Direct staff on implementation items as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

REMINDERS:

§ Northwest Neighborhood Sewer meeting is August 21, 6:30 – 7:30 p.m., Tom Wilkerson Room, Indoor Aquatic Center, 4706 Overland Drive.

§ August 24 is available for a study session.

§ The City Employee Appreciation Picnic is scheduled for Saturday, August 26 from 3:00 – 8:00 p.m. at Broken Arrow Park.

§ The Lawrence Schools Foundation Breakfast is on Thursday, August 31 at 7:30 a.m. at the Lawrence Holidome.

§ There is an executive session planned for Thursday, September 7 from 4:30 – 6:00 p.m. to discuss non-elected personnel matters.

§ There is a study session scheduled for September 14 at 9:00 a.m. in the City Commission Room, first floor, City Hall. Topic: Final Report from Management Partners on Performance Measurement and Management program.

§ Lawrence City Commissioners will be touring several facilities in Topeka, including: Topeka Public Library, Topeka Rescue Mission, and Hummer Sports Complex immediately following the study session on Thursday, September 14.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

One (1) vacancy for the un-expired position held by Travis Atwood, which expires 05/31/09.

Convention and Visitors Bureau Advisory Board:

One (1) vacancy for the position held by Ron Desch, which expired 07/01/06.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Grant Review Board:

One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/08.

Lawrence Alliance:

There is one current vacancy on this board.

Mechanical Code Board of Appeals:

One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position held by Donna Duncan (East Lawrence Representative), which expires 09/30/06.

One (1) vacancy for the un-expired position held by Paula Gilchrist (At-Large Representative), which expires 09/30/07.

Parks & Recreation Advisory Board:

One (1) vacancy for the un-expired position held by Chris Schumm that expires 12/31/08.

Recycling & Resource Conservation Advisory Board:

One (1) vacancy for the un-expired position held by Aimee Stewart that expires 12/31/07.