Memorandum

City of Lawrence

Department of Public Works

TO:	Dave Corliss, Debbie Van Saun
FROM:	Chuck Soules
CC:	Terese Gorman, David Woosley, Chris Stewart, Philip Ciesielski
Date:	August 16, 2006
RE:	Stoneridge Drive (South) Project No. 15-CP3-406(BD) August 22, 2006 Agenda Item

Please include the following item on the City Commission consent agenda for consideration at the August 22, 2006 meeting:

Engineering Contract – Stoneridge Drive from 6^th Street South 630 Feet.

The scope of the project includes the engineering design of Stoneridge Drive, including street, sidewalk, drainage, and water main. Seven firms submitted proposals which were evaluated based on the following criteria: commitment of staff, ability to perform within timeframe, past performance, previous experience with similar work, work commitment that could limit performance, accessibility of firm’s office, firm’s familiarity with project area, firm’s knowledge of project procedures, firm’s consideration of project problems/issues, thoroughness of presentation, communication issues, ability to work with public, professionalism/comfort level with firm, and overhead costs.

Project History. On April 11, 2006 the City Commission approved Resolution 6634 ordering the improvements on Stoneridge Drive, south of West 6^th Street, to be completed. This project is being funded by a benefit district and a portion by the City. The project will consist of a collector (31’ back to back) street with curb and gutter, a street design of 10” asphalt, storm sewer, water main, and sidewalk.

Firms interested in being considered for this project were requested to submit qualifications, project understanding and approach, tentative work elements and sequence, timetable for completion of various stages of plan submittals, previous experience and projects completed by the project engineer and others who would be assigned to the project.

Project Status. Seven proposals were received from consulting firms. The low cost proposal was submitted by Ponzer-Youngquist Engineering in an amount of $27,807. Staff is recommending that the city enter into an agreement with BG Consultants in an amount of $30,100.29. Staff is recommending BG Consultants for several reasons, including: familiarity with the project and the area, past performance and knowledge of project procedures, scheduling, work commitment, access to firm’s office, and fee.

Project Details. Stoneridge Drive is a collector street which will have a recreation path and sidewalks.

Work performed under the Construction Document Phase will include legal descriptions (if right-of-way or easements are necessary), utility location plans and coordination meetings, construction sequencing and traffic control, surveying, and cost estimating. Work in the Bidding Services Phase includes engineer’s estimate, pre-bid conference, review and recommendation of bid, answering contractor questions, and issuing addenda.

Action Request. Request approval from the City Commission to authorize the Interim City Manager to enter into an Engineering Agreement with BG Consultants in an amount of $30,100.29 for the engineering design of Stoneridge Drive from W. 6^th Street south 630’, including water main.

Respectfully submitted,

Charles F. Soules, P.E.

Director of Public Works

CFS/je