Memorandum

City of Lawrence

Utilities Department

 

To:

David Corliss, Interim City Manager

From:

James Wisdom, Network Manager

cc:

Debbie Van Saun, Asst. City Manager

Date:

August 16, 2006

Re:

August 22, 2006 Agenda Item

 

Please include the following item on the City Commission consent agenda for consideration at the August 22, 2006 meeting:

Annual Microsoft Software Maintenance Fees

The City of Lawrence maintains software maintenance on several Microsoft software products.  The maintenance fee allows Information Systems to obtain product upgrades as they become available, obtain Microsoft technical support, and to maintain the servers supported with up-to-date capabilities and services.  The licenses are purchased through the State of Kansas Microsoft software contract with Software House International, via contract number 07359.

 

 

Project Details.  The software licenses cover the following products for many different departments.  These licenses include the following products:

 

  • Microsoft Exchange Server (Email)
  • Microsoft Exchange Client Access Licenses (CAL’s)
  • Microsoft SQL Server Licenses (Databases)
  • Microsoft SQL Client Access Licenses (CAL’s)
  • Microsoft 2003 Standard Server Licenses (Servers)
  • Microsoft VISIO Licenses
  • Microsoft Project License

 

Project Funding.  The costs for the software maintenance will be spread across sixteen fund numbers, with departments paying for their appropriate share of the maintenance.

 

Action Request.  Information Systems Department staff requests approval from the City Commission to authorize the City Manager to approve a purchase order to Software House International in the amount of $16,491.08 for annual software maintenance fees for Microsoft Software.