A

CITY COMMISSION

MEETING AGENDA

July 11, 2006 – 5:00 p.m.

(Posted on webpage at 6:15 p.m. on 07/06/06)

(10MB files take approximately 45 seconds to open)

UPDATES:

07/10/06 @ 4:30 p.m. – Added correspondence from Eastside Neighborhood Coalition regarding Regular Agenda Item No. 6 – Salvation Army Site Plan.

Posted 07/07/06 at 5:00 p.m.

Updated Regular Agenda Item 6 with all new attachments
Added updated letter to Regular Agenda Item 7

The Commission will recess the first part of the meeting at approximately 6:00 p.m., and reconvene the meeting at 6:35 p.m. After proclamations, the Commission will first consider any remaining regular agenda items from the first part of the meeting and then proceed with the remaining published agenda items.

The following items will be heard, starting at 5:00 p.m.

A. CITY MANAGER’S REPORT: CM Report

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/20/06 & 06/27/06.

2. Receive minutes from various boards and commissions:

Lawrence-Douglas County Housing Authority Board meeting of 05/22/06

Mental Health Board meeting of 05/30/06

Planning Commission meetings of 04/17-19/06 and 05/22-24/06

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Authorize the City Manager to enter into a contract with New Horizons Computer Learning Center to provide PC software training for City and County employees, for a cost not to exceed $695 per day. Staff Memo

b) Set bid date of July 25, 2006 for Project No. 18-CP5-506(C) Alley Reconstruction, 10^th Street to 11^th Street, between Massachusetts and New Hampshire.

c) Award bid to Western Waterproofing in the amount of $316,701 for repair of both Riverfront Parking Garage and the New Hampshire Parking Garage. Staff Memo

d) Approve a 60-month lease/purchase agreement with Lighthouse Technology for a total amount of $37,468 for the Konica-Minolta C500 multi-function printer/copier (City Hall) as well as a separate service and supplies agreement for operational expenses. Staff Memo

e) Authorize City Manager to execute an agreement with University of Kansas Public Research Institute (PRI) in the amount of $6,000.00 for economic development research pursuant to their June 28, 2006 proposal.

f) Authorize City Manager to enter into a design/build services contract with the design/build team of CAS Construction/Professional Engineering Consultants in the amount of $403,000 for preliminary design/build services for the construction of Pump Station 48, its associated forcemain and a portion of the upstream gravity sewer network in accordance with recommendations in the 2003 Wastewater Master Plan and direction provided by the City Commission on April 11, 2006. Staff Memo Map

g) Direct staff to decline participation in the Mid America Council of Public Purchasing for appropriate City vehicles purchases (deferred from 06/27/06 City Commission meeting). Staff Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 7993, [Z-06-40-05:] a request to rezone a tract of land approximately 37.580 acres from A (Agriculture) District to RS-2 (Single-Family Residence) District. The property is generally described as being located south of E. 23^rd Street/K-10 Highway between O’Connell Road and Franklin Road. This item was initiated by the City Commission December 14, 2005. (CC approved 1/24/06)

b) Ordinance No. 7994, [Z-06-38-05:] a request to rezone a tract of land approximately 35.211 acres from A (Agriculture) District to RM-D (Duplex-Residential) District. The property is generally described as being located south of E. 23^rd Street/K-10 Highway between O’Connell Road and Franklin Road. This item was initiated by the City Commission December 14, 2005. (CC approved 1/24/06)

c) Ordinance No. 8010, [Z-03-07-06:] a request to rezone a tract of land approximately 4.6 acres from M-2 (General Industrial) District to O-1 (Office) District. The property is generally described as being located west of Haskell Avenue, and south of E. 20^th Street (2001 Haskell Avenue). This item was initiated by the City Commission March 28, 2006. (CC approved 6/13/06)

d) Ordinance No. 8011, [Z-04-09-06:] a request to rezone a tract of land approximately 0.28 acre from RO-1 (Residence-Office) District to RM-3 (Multiple-Family Residence) District. The property is generally described as being located at 640 Arkansas. Initiated by the Lawrence City Commission on April 11, 2006. (CC Approved 6/13/06)

e) Ordinance No. 8020, authorizing industrial revenue bonds for the refinancing and expansion of Lawrence Memorial Hospital.

8. Approve bike lane markings on Naismith Drive, from 19^th Street to 23^rd Street, to Phase 2 of the 2006 Overlay and Curb Repair Program. Staff Memo & Attachments

9. Authorize Mayor to execute necessary documents in the event the Lawrence-Douglas County Housing Authority acquires the Clinton Place Apartments, 2125 Clinton Parkway. This authorization does not require City funding. If City funding is requested, additional City Commission approval will be required.

10. Authorize the City Manager to execute a license agreement with Brook Creek Neighborhood Association for use of a tract of land at 1205 Brook as a neighborhood garden. Staff Memo & Attachments

11. Authorize the Mayor to sign a Release of Mortgage for the following: Carolyn Buchanan, 2707 Rawhide Lane; Kathryn (Newell) Andrew, 410 Minnesota; Rudolph Schulz, 422 Lincoln; and Audra Spurlock-Read, 1415 Clare Court. Staff Memo

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

C. REGULAR AGENDA ITEMS:

1. Consider the following long term transportation items:

a) Provide direction on KDOT 5-Year Plan. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

b) Consider approving submittal of project request form for improvements to 19^th Street and Louisiana Street and inclusion into the 5-Year Plan with KDOT. (Approve lengthening of left turn lane on 19^th Street east of Louisiana, construction of center turn lane on 19^th Street west of Louisiana, and construction of bus turnout lane on Louisiana south of 19^th Street.)

Staff Memo and Attachments

ACTION: Approve submittal of project request form for improvements to 19^th & Louisiana Streets and inclusion into the 5-Year Plan with KDOT, if appropriate.

c) Consider KDOT Applications for KLINK, Geometric Improvements, and Economic Development (applications for this project are due by August 1, 2006).

Staff Memo Map

ACTION: Direct staff as appropriate.

2. Receive staff report concerning proposed improvements to George Williams Way north and south of West 6^th Street. Staff Memo Request from Landplan

Cost Estimates

a) Resolution No. 8021, establishing a public hearing date for the improvement of George Williams Way, from Overland Drive north to City Limits. Resolution No. 8021 Map of Area

b) Resolution No. 8023, establishing a public hearing date for the improvement of George Williams Way, south of 6^th Street to Ken Ridge Drive. Resolution No. 8023 Map of Area Cost Estimate

c) Resolution No. 8025, establishing a public hearing date for improvement of George Williams Way north of 6^th Street.

Resolution No. 8025 Map of Area

ACTION: Direct staff to place resolutions on future consent agenda, if appropriate.

3. Receive request from Thomas Fritzel concerning the United States Post Office building at 7^th and Vermont. Request

ACTION: Direct staff, as appropriate.

The following items will be heard, starting at 6:35 p.m. After proclamations, the Commission will first consider any remaining regular agenda items from the first part of the meeting and then proceed with the remaining published agenda items.

D. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of June 25 – July 1 as “Citizen Review Board Week”.

C. REGULAR AGENDA ITEMS (cont’d):

4. Conduct public hearing to consider the vacation of a 25’ gas line easement in Lot 2, Brackett School Addition as requested by Lawrence Board of Realtors. Staff Memo Application Order of Vacation

ACTION: Open public hearing and approve Order of Vacation, if appropriate.

5. Consider authorization for the transfer of City owned lots to Tenants to Homeowners, Inc. Staff Memo & Attachments TTH Request TTH Letter Plat Map Correspondence from BCNA

ACTION: Authorize transfer of City owned lots to Tenants to Homeowners, Inc., if appropriate.

6. Consider items related to the proposed Salvation Army facility to be located on the west side of Haskell Avenue between Lynn Street and Homewood Street:

a) Consider approval of site plan SP-03-27-06: A site plan for a Salvation Army Community Complex to be located on the west side of Haskell Avenue between Lynn Street and Homewood Street. Submitted by J. Kurt von Achen for the Salvation Army, property owner of record.

Staff Report 06/06/06 City Commission Meeting Minutes Dahlberg Correspondence Almon Correspondence Petition

Eastside Neighborhood Coalition Information - Added 07/10/06

Items from 06/06/06 City Commission Meeting: Staff Memo Staff Report Salvation Army Site Plan Correspondence Tomc Correspondence Almon Correspondence Neighborhood Coalition Use Conditions 03/28/06 City Commission Meeting Minutes excerpt

ACTION: Direct staff as appropriate.

Item updated with above materials on 07/07/06 Consider items related to the proposed Salvation Army facility to be located on the west side of Haskell Avenue between Lynn Street and Homewood Street: Wes Dahlberg Correspondence of 06/28/06 Michael Almon Email & Attachment ~~06/06/06 City Commission Meeting Minutes Excerpt Petition~~

~~Items from 06/06/06 City Commission Meeting:~~

~~Staff Memo Staff Report Salvation Army Site Plan Miscellaneous Correspondence~~ ~~Neighborhood Coalition Use Conditions~~ ~~Eastside Neighborhood Coalition Proposal~~ ~~03/28/06 City Commission Meeting Minutes excerpt~~

~~ACTION:~~ ~~Direct staff as appropriate.~~

7. Consider authorizing Mayor to execute a joint City/County letter to the Kansas Department of Health and Environment concerning environmental responsibilities at the former Farmland facility. ~~Letter~~ Updated Letter (added 07/07/6)

ACTION: Direct Mayor to execute, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

REMINDERS:

§ There is a City Commission Study Session scheduled for Thursday, July 13 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: 2007 City Manager’s Recommended Budget.

§ There is a City Commission Study Session scheduled for Monday, July 17, at 7:00 p.m., Fire Station No. 5, Jayhawk Conference Room, 1911 Stewart Avenue. Topic: 2007 Budget.

§ The City Commission meeting scheduled for Tuesday, August 1 has been cancelled.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Examiners & Appeals:

Two (2) vacancies for the un-expired positions held by Dan Wilkus, which expires 03/31/08, and Moncef Hadiji, which expires 03/31/07.

Citizen Advisory Board:

One (1) vacancy for the un-expired position held by Milton Scott, which expires 03/01/08.

Convention & Visitors Bureau Advisory Board:

One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry. The following positions will become vacant on 07/01/06: Ron Desch (Hotel Representative), Derek Felch (Hotel Representative), David Longhurst, David Johnston, Doug Holiday, and Bob Schumm. All are eligible for reappointment.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Douglas County Emergency Management Board:

One (1) position, held by Truman Waugh, will expire 07/01/06. Mr. Waugh is eligible for reappointment to an additional term.

Lawrence Alliance:

There is one current vacancy on this board.

Mechanical Code Board of Appeals:

One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.

Recycling and Resource Conservation Advisory Board:

One (1) vacancy for the un-expired position, held by Shannon Criss, which expires 12/31/07.