MINUTES OF A REGULAR MEETING

OF THE  

LAWRENCE-DOUGLAS COUNTY HOUSING AUTHORITY

BOARD OF COMMISSIONERS

 

May 22, 2006                                                                                                  Edgewood Homes

5:30 p.m.                                                                                                          Conference Room                                                                                           

           

1.         Call of Roll.

 

              The meeting was called to order at 5:45 p. m. by Chair, Wes Smith.  The following Commissioners answered present:

               Sonya Johnson

               Brenda O’Keefe

               Wes Smith

              

Also present were Mark Abeln, Architect for Peterson Acres Expansion and the LDCHA Maintenance Shop Renovation; Vickie Butler and Barbara Huppee, LDCHA staff members. 

Absent by prior arrangement:

            Mark Gonzales

            Willie Amison. 

 

2.         Approve Minutes of April 24, 2006 Board of Commissioners Meeting.

            Commissioner O’Keefe moved to accept the April Board meeting minutes as presented.  Commissioner Johnson seconded the motion.  The motion carried.

3.          Receive Comments from Tenants and Public.

             There were no tenants or members of the public present.

4          A.        Distribute April Accounting Summaries.

            Chairman Smith circulated the summaries to Commissioners O’Keefe and Johnson.

            B.         Receive April 2006 Financial Reports.

            Ms. Huppee stated that April brought the agency 33% through the budget year. Total rental income was 1% over budget projections.  Interest income was over budget projections at 88%.  Other income from tenant work order damages was under projections at 27%.  Income from other sources, cell tower, payphone, laundry and reimbursements from salary allocations was 1% over budget projections at 35%. Operating income showed 2% over budget projections at 35%. Total administrative expense ran under budget at 28%.  Tenant services ran 4% over budget projections. Water, electricity and other utility expenses remained under budget projections. Gas continued to run over at 60%. The April reporting period showed $70,013 in income over expenses. This does not reflect the year-to-date expenses under contract work in progress for the Maintenances Shop expansion in the amount of $6,445.75.

            Commissioner O’Keefe made a motion to accept the April 2006 financial report as presented.  Commissioner Johnson seconded.  The motion carried.           

            5.         CONSENT AGENDA

            A.        Receive Report on Reappointments of Commissioners Amison and Smith.

            B.         Receive Update Report on Clinton Place Foreclosure.

            C.        Receive Update Report on Peterson Acres Expansion Project.

             Ms. Huppee stated that Commissioners Amison and Smith have been reappointed to another four year term ending July 2010.

            Commissioner O’Keefe moved to approve the Consent Agenda as presented.  Commissioner Johnson seconded the motion.  The motion carried. 

6.         REGULAR AGENDA

            A.        Review List of Comprehensive Improvements to be undertaken with Public Housing Reserve Funds.  

            Ms. Huppee stated that in January 2007 housing authorities will be required to implement an asset based budgeting and management accounting system for its public housing program which will require a new budgeting and accounting system.  The housing authority has determined that it is in its best interest to spend down its reserves before December 31.  Staff recommends spending down reserves to no less than $800,000. A list of comprehensive improvements that could be undertaken with reserve funds was developed.  Among those were replacing windows and roofs in developments 3 and 4, replacing siding in developments 6 and 7, replacing kitchen cabinets at Edgewood Homes and upgrading elevators at Babcock Place.  Estimates for these improvements are still being developed and will be brought to the board at its June meeting.

            B.         Resolution 923:  Review and approve Architectural Plans for the Addition and Expansion of the Maintenance Facility.  

            At last month’s meeting, the approval of the plans for the maintenance addition was tabled as the architect and staff had yet to meet with the city on the issue of the relocation of the water main.  It was determined that the relocation of the water main, located under the proposed maintenance shop, will be moved at the city’s expense. The agency can now move forward with the original design that was proposed.  Mark Abeln, project architect, was present at the meeting to present and discuss the expansion design.   After the presentation and discussion, Chairman Smith moved to approve the architectural plans for the addition and expansion of the maintenance facility.   Commissioner Smith seconded the motion.  The motion carried. 

            C.        Receive Insurance Adjuster’s Report on Hail Damage of March 12th Storm.

            Ms. Huppee reported that the hail storm caused some damage to the roofs of a number of properties.  The most severely damaged were 1215-1225 Rhode Island and 1040-1042 New Jersey.  These roofs are being replaced.  The agency’s insurance adjuster inspected the property and recently submitted his report.  The report lists the sum of the roof damage to each building and the claim that the agency can make.  The deductibles are set at 2% of the value of each building and there is little that can be claimed. The agency will make a claim for the full amount that it is entitled to.  Repairs are being made to all the roofs. In some cases the cost of repairs exceeded the adjuster’s claim.  We have contacted the insurance company on this.

7.         Calendar and Announcements.

            The June board meeting will be June 26th at Babcock Place. Commissioner Gonzales stated he would be unable to attend the June meeting.

8.         Adjournment.

            There being no further items of business, Chairman Smith moved to adjourn.  Commissioner O’Keefe seconded the motion.  The meeting was adjourned at 6:20 p.m.

 

 

 

/s/  WES SMITH                                                                 /s/  BARBARA HUPPEE

_____________________________                                 _____________________________

Chair                                                                                   Secretary                                 Attest