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CITY COMMISSION
MEETING AGENDA
September 6, 2016 – 5:45 p.m.
(Posted on webpage at 4:45 p.m. on September 1, 2016)
(10MB files take approximately 45 seconds to open)
Updates:
09/06/16 @ 1:15 p.m.:
- Added additional correspondence to Regular Agenda Item No. 2 – Consider approving Kasold Drive reconstruction design.
09/02/16 @ 4:15 p.m.:
- Updated correspondence to Regular Agenda Item No. 2 - Consider approving Kasold Drive reconstruction design.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim Thursday, September 8, 2016, as International Literacy Day.
2. Proclaim the week of September 11 – 17, 2016, as First Responder Appreciation Week.
3. Proclaim the month of September, 2016, as Lawrence ACTION Civitan Club Month.
4. Proclaim the month of September, 2016, as National Preparedness Month.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/16/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 07/11/16
Aviation Advisory Board meeting of 05/18/16
Citizen Advisory Board for Fair and Impartial Policing meetings of 04/11/16 and 06/13/16
Human Relations Commission meetings of 02/18/16 and 05/19/16
Mental Health Board meeting of 06/28/16
Parks & Recreation Advisory Board meeting of 08/09/16
Planning Commission meetings of 06/20/16 and 07/25/16
Public Health Board meeting of 06/20/16
Public Incentives Review Committee meeting of 05/17/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of September 27, 2016, for the Comprehensive Rehabilitation Program at 4110 W. 13th Street. Staff Memo & Attachments
b) Award Bid No. B1629, Project No. UT1603 – Pump 5 Station Improvements, to Crossland Heavy Contractors, Inc., in the amount of $389,375, and authorize the City Manager to execute the construction contract. Award Bid No. B1631, Project No. UT1603 – Procurement of electrical equipment for Pump 5 Station Improvements, to French Gerleman, in the amount of $65,798. Authorize the City Manager to execute Supplemental Agreement No. 8, in the amount of $75,264, to the Engineering Services Agreement with Black & Veatch for construction phase services for the Pump 5 Station Improvements. Bid Memo & Attachments
c) Approve the sole source purchase of laboratory instrumentation and related components for analytical testing of lead and other metals to Perkin Elmer Health Sciences, Inc., for the City’s Lawrence H2O Lead Awareness Program, in the total amount of $120,173.85 pursuant to government contract. Staff Memo
d) Authorize the City Manager to execute the Engineering Services Agreement with EmNet in the amount of $177,770.39 for the Wastewater Flow Optimization - Project No. UT1605. Staff Memo & Attachments
e) Authorize the City Manager to execute Supplemental Agreement No. 1, in the amount of $39,300, to the Engineering Services Agreement with Walter P. Moore. for additional Engineering Design Services for the Kaw Water Treatment Plant Structural Condition Assessment - Project No. UT1503. Staff Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9267, allowing the sale, possession and consumption of alcohol on W. 29th Terrace (between Iowa Street frontage road and Four Wheel Drive) on Friday, October 7, 2016 from 6:00 p.m. to 10:00 p.m. for the Rock the Block – Kick Cancer Event.
b) Ordinance No. 9270, allowing the sale, possession, and consumption of alcoholic liquor on public property on the 100 block of East 8th Street on Friday, October 21, 2016 from 12:00 p.m. – 11:00 p.m., for the KU Homecoming Pep Rally event.
c) Ordinance No. 9273, allowing the sale, possession, and consumption of alcohol on 700 block of Vermont Street adjacent to the Library on Sunday, October 23, 2016 from 1:00 p.m. to 5:00 p.m. for the 2016 Fall Food Truck Festival Event.
d) Ordinance No. 9275, relating to No Parking on Kentucky Street and Vermont Street adjacent to Cordley Elementary School.
e) Ordinance No. 9276, relating to No Parking on Diamondhead Drive adjacent to Langston Hughes Elementary School.
f) Ordinance No. 9278, rezoning (Z-16-00147) approximately 7.7 acres located at 711 E. 23rd Street from GPI (General Public and Institutional Use) District to IG (General Industrial) District.
g) Ordinance No. 9279, for a Special Use Permit (SUP-16-00217) for Seeds From Italy, located at 1501 Learnard Avenue.
h) Ordinance No. 9280, rezoning (Z-16-00219) approximately 13.268 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 751 W. 29th Terrace.
i) Ordinance No. 9281, Ordinance No. 9283, and Ordinance No. 9284, rezoning (Z-16-00220) approximately 1.262 acres from RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay) District to RS5-FP (Single-Dwelling Residential-Floodplain Overlay) District, located at 751 W. 29th Terrace.
j) Ordinance No. 9282, adopting the 2016 Standard Traffic Ordinance, Edition 2016.
8. Adopt Resolution No. 7170, approving the Multi-Jurisdictional Debris Management Plan 2016 edition, as approved by the Federal Emergency Management Agency. Staff Memo & Attachments
9. Authorize staff to issue a Request for Proposals for professional travel demand modeling technical assistance for a Travel Demand Model update and to perform on-call modeling work for a period of three years. Staff Memo
10. Approve rezoning (Z-16-00259) approximately 4.81 acres from RM12D (Multi-Dwelling Residential) District and RM12 (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 6304, 6305, 6310, 6311, 6316, and 6317 Steeple Chase Court and 905, 911, 917, 923, 929, and 935 Renaissance Drive. Submitted by Wallace Engineering on behalf of NKR Properties LLC and Langston Heights Development LLC, property owners of record. Adopt on first reading, Ordinance No. 9288, rezoning (Z-16-00259) approximately 4.81 acres from RM12D (Multi-Dwelling Residential) District and RM12 (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 6304, 6305, 6310, 6311, 6316, and 6317 Steeple Chase Court and 905, 911, 917, 923, 929, and 935 Renaissance Drive. (PC Item 1; approved 6-0 on 8/22/16) Staff Memo & Attachments
11. Approve a Special Use Permit, SUP-16-00262, for a Manufacturing and Production, Limited use to accommodate a microbrewery, located at 706 E. 23rd Street. Submitted by Johnston Investments Company, LLC, for Lawrence Brothers, LLC, property owner of record. Adopt on first reading, Ordinance No. 9289, for Special Use Permit (SUP-16-00262) for a Manufacturing and Production, Limited use to accommodate a microbrewery, located at 706 E. 23rd Street. (PC Item 2B; approved 6-0 on 8/22/16) Staff Memo & Attachments
12. Approve Site Plan, SP-16-00264, and sidewalk dining and hospitality license for Taco Zone located at 13 E. 8th Street. Submitted by Bradley Shanks for Aron Olivera, the property owner of record. Staff Memo & Attachments
13. Approve a street event permit for use of various city streets from 6:30 - 9:00 a.m., including the rolling closure of the northbound lane of Massachusetts Street downtown from 6:30 – 8:30 a.m., on Sunday, September 25, 2016, for The Circle of Sisterhood 5K. Staff Memo & Attachments
14. Approve a street event permit for the Louise’s West 40th Anniversary Event to be held on Saturday, September 24, 2016, from 11:00 a.m. to 9:00 p.m. and allowing for the closure of 7th Street between Michigan Street and Arkansas Street. Adopt on first reading Ordinance No. 9285, allowing the sale, possession and consumption of alcohol on the public right-of-way on 7th Street between Michigan Street and Arkansas Street on Saturday, September 24, 2016 from 11:00 a.m. to 9:00 p.m., associated with the Louise’s West 40th Anniversary Event. Staff Memo & Attachments
15. Approve a street event permit for the 2016 Final Friday event on Friday September 30, 2016 from 9:00 a.m. to 11:59 p.m. for the closure of the 900 block of New Hampshire Street. Adopt on first reading Ordinance No. 9286, allowing the sale, possession and consumption of alcohol on the public right-of-way on the 900 block of New Hampshire Street on Friday September 30, 2016 from 9:00 a.m. to 11:59 p.m. during the Final Friday event. Approve the donation of various City of Lawrence service from Parks and Recreation and Public Works Departments. Staff Memo & Attachments
16. Approve a street event permit for the Lawrence Bicycle Club’s 2016 Octoginta on Sunday, October 2, 2016 from 6:30 – 9:00 a.m. for the closure of Massachusetts Street, from 11th Street to 13th Street. Staff Memo & Attachments
17. Authorize the City Manager to execute an agreement with the Kansas Department of Transportation for Capital and Operating Assistance Funds of the State of Kansas and the City of Lawrence, in the amount of $1,165,364, for the public transit division to be used in expenses related to acquisition of busses and equipment and miscellaneous operating expenses. Staff Memo & Attachments
18. Authorize the Mayor to sign a Release of Mortgage for Charles Piley, 1024 Iowa Street. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Consider authorizing staff to proceed with design plans to construct a roundabout at the intersection of Wakarusa Drive and Harvard Road and to reconstruct Wakarusa Drive between Inverness and Harvard Road. Staff Memo & Attachments Play Video >
ACTION: Authorize staff to proceed with design plans, to construct a roundabout at the intersection of Wakarusa Drive and Harvard Road and to reconstruct Wakarusa Drive between Inverness and Harvard Road, if appropriate.
Community members addressed the commission regarding a formal statement from the City Commission supporting the Black Lives Matter movement and the development of a letter of solidarity with the Standing Rock Sioux Nation and opposition to the Dakota Access Pipeline.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to approve a formal statement supporting Black Lives Matter, Standing Rock and all those oppressed.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to authorize staff to proceed with design plans, to construct a roundabout at the intersection of Wakarusa Drive and Harvard Road and to reconstruct Wakarusa Drive between Inverness and Harvard Road. Aye: Vice Mayor Soden, Commissioner Boley, Commissioner Herbert and Commissioner Larsen. Nay: Mayor Amyx. Motion carried 4-1.
Play Video >
2. Consider approving Kasold Drive reconstruction design and consider authorizing staff to develop the scope and fee for final design with Cook, Flatt & Strobel Engineers. Staff Memo & Attachments Correspondence - updated 09/06/16 Play Video >
ACTION: Approve Kasold Drive reconstruction design and authorize staff to develop scope and fee for final design with Cook, Flatt & Strobel Engineers, if appropriate.
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to approve Kasold Drive reconstruction design and authorize staff to develop scope and fee for final design with Cook, Flatt & Strobel Engineers for Option 1: Traditional Street. Aye: Mayor Amyx, Vice Mayor Soden and Commissioner Herbert. Nay: Commissioner Boley and Commissioner Larsen. Motion carried 3-2.
Play Video >
3. Consider recommended Request for Proposals for comprehensive parking system strategic planning services. Staff Memo & Attachments Play Video >
ACTION: Authorize staff to advertise the Request for Proposals for comprehensive parking system strategic planning services, if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Larsen, to authorize staff to advertise the Request for Proposals for comprehensive parking system strategic planning services. Motion carried unanimously.
Play Video >
4. Consider draft Investment Grade Energy Audit results and recommended energy conservation projects for city buildings. Staff Memo & Attachments Play Video >
ACTION: Receive report and concur with staff recommendation to proceed with development of performance contract to include the energy conservation projects recommended by 360 Energy Engineers, if appropriate.
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to receive report and concur with staff recommendation to proceed with development of performance contract to include the energy conservation projects recommended by 360 Energy Engineers. Motion carried unanimously.
Play Video >
5. Consider approving a purchasing policy for the City of Lawrence and consider adopting on first reading, Ordinance No. 9287, changing the threshold for formal bidding from $15,000 to $50,000. Staff Memo & Attachments Play Video >
ACTION: Approve a purchasing policy for the City of Lawrence and adopt on first reading, Ordinance No. 9287, changing the threshold for formal bidding from $15,000 to $50,000, if appropriate.
Moved by Commissioner Boley seconded by Commissioner Herbert to adopt on first reading, Ordinance No. 9287, changing the threshold for formal bidding from $15,000 to $50,000. Motion carried unanimously.
Play Video >
6. Consider a motion to recess into executive session for approximately 15 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room at the end of the executive session.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to recess into executive session for approximately 15 minutes. Motion carried unanimously.
Play Video >
ACTION: Approve motion to recess into executive session for approximately 15 minutes, if appropriate.
E. COMMISSION ITEMS: City Commission Work Plan Play Video >
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve manual checks in the amount of $561,522.18.
Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: Meeting List
Douglas County Criminal Justice Coordinating Council meets on every third Tuesday at 11:00 a.m. at the Douglas County Courthouse (2nd Floor), 1100 Massachusetts Street.
· Saturday, September 3, Commissioners are invited to a private dinner (4:30 p.m.) at Chancellor’s residence and attend KU Football game. This is an invitation only event and RSVP is required.
· City offices are closed Monday, September 5 in observance of Labor Day.
· Thursday, September 8, 4:00 – 7:00 p.m. Taste of Lawrence Fall Mixer. Meadowbrook Apartments.
· Commissioners have been invited to participate in the Law and Order Sunday service on Sunday, September 11, 10:30 a.m. Location: Heritage Baptist Church, 1781 E. 800th Road.
· Commissioners are invited to attend the North Lawrence Improvement Association Potluck Picnic, Monday, September 12, 6:00 p.m. Location: Lyon Park Picnic Shelter.
· Welcome reception for Kimberly Williams, CEO of Lawrence Arts Center, Wednesday, September 14, 5:00 – 7:00 p.m. Location: Lawrence Arts Center Large Gallery, 940 New Hampshire.
· 2016 Community Education Breakfast, Friday, September 16, 7:30 a.m. Location: Lawrence DoubleTree by Hilton (formerly Holidome).
· Valor First Responder Awards Recognition Ceremony, Friday, September 16, 5:30 p.m. Location: Crown Toyota Pavilion.
· Elected officials are invited to attend a luncheon with the Planning Commission during the Planning Commission retreat, Wednesday, September 28, 12:00 – 1:30 p.m.
· Douglas County Food Policy Council Fall Farm Tour 2016, 8:00 – 11:30 a.m. Tour begins and ends at Douglas County Fairgrounds.
· National League of Cities Summit Conference, November 16 – 19. Location: Pittsburgh, PA.
· City offices closed November 24-25 in observance of the Thanksgiving Holiday.
· City offices closed December 26 in observance of the Christmas Holiday.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Board of Zoning Appeals/Sign Code Board of Appeals
Four positions expire 09/30/16. Three positions are eligible for reappointment and one position will become vacant.
Building Code Board of Appeals:
Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.
One position expires 12/31/16 and is eligible for reappointment.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
Homeless Issues Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Two positions expire 09/30/16. One position is eligible for reappointment to an additional term and one position will become vacant.
One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Parks & Recreation Advisory Board:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.
Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 08/31/16.
Sustainability Advisory Board:
Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.
Moved by Commissioner Boley, seconded by Commissioner Larsen, to recess until Wednesday, September 7, 2016 at 11:30 a.m. Motion carried unanimously.
Play Video >