CITY
COMMISSION
MEETING AGENDA
March 15, 2011 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/10/11)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Thursday, March 17, 2011 as the 24th Annual St. Patrick’s Day Parade.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/01/11 and 03/08/11.
2. Receive minutes from various boards and commissions:
Electrical Code Board of Appeals meeting of 01/05/11
Community Commission on Homelessness meeting of 02/08/11
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of April 5, 2011 for City Bid No. B1116, Project No. PW1108, Traffic Building, 445 Mississippi, roof replacement. Staff Memo & Attachments
b) Award bid for two full size pickups for the Public Works Department to Olathe Ford for $22,676 each, total $45,352. Bid Memo
c) Apply local purchasing preference policy and award bid for one (1) ½ ton pickup for the Finance Department to Laird Noller Automotive for $19,977. Bid Memo
d) Award bid for Project No. PW1104, 2011 Overlay Program, Phase 1, to Little Joe’s Asphalt, Inc. in the amount of $474,189.94. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 8622, amending eligibility criteria for serving as a member of the Electrical Code Board of Appeals. Staff Memo & Attachments
8. Approve Rezoning, Z-12-16-10, of approximately .27 acres from RM24 (Multi-Dwelling Residential) to CN1 (Inner Neighborhood Commercial), located at 313 E. 8th Street. Submitted by John Flanders for R&B Holdings LC, property owner of record. Adopt on first reading, Ordinance No. 8617, for the Rezoning (Z-12-16-10) of approximately .27 acres from RM24 (Multi-Dwelling Residential) to CN1 (Inner Neighborhood Commercial), located at 313 E. 8th Street (PC Item 3; approved 7-0 on 2/23/11) Staff Report Map of Area PC Minutes
9. Approve Rezoning, Z-12-19-10, of approximately 3.47 acres from PCD (Planned Commercial Development-Monterey Center) to CN2 (Neighborhood Commercial Center), located at 4000 W. 6th Street. Submitted by Allen Belot, for Monterey Partners, LLC, property owner of record. Adopt on first reading, Ordinance No. 8618, for the Rezoning (Z-12-19-10) of approximately 3.47 acres from PCD (Planned Commercial Development-Monterey Center) to CN2 (Neighborhood Commercial Center), located at 4000 W. 6th Street (PC Item 4A; approved 7-0 on 2/23/11) Staff Report Map of Area PC Minutes
10. Approve Special Use Permit, SUP-12-9-10, for a drive through window in a retail center located at 4000 W. 6th Street. Submitted by Allen Belot, for Monterey Partners, LLC, property owner of record. Adopt on first reading, Ordinance No. 8619, for Special Use Permit (SP-12-9-10) for a drive through window in a retail center located at 4000 W. 6th Street. (PC Item 4B; approved on 2/23/11) Staff Report Staff Memo Site Plan Map of Area PC Minutes
11. Approve Special Event, SE-2-5-11 for Final Four merchandise tent sale at 2300 Louisiana Street from March 27th through April 10th, 2011. Submitted by Gene Wayenberg, Sun Creation, with permission of 2300 Louisiana Co, LLC, property owner of record. Staff Report
12. Approve a License Agreement to install a small retaining wall within the right-of-way behind the curb located at 333 Johnson Avenue as requested by Diane Trybom. Staff Memo & Attachments
13. Authorize the Mayor to sign a letter of support for efforts to have Lawrence designated as a Runner Friendly Community. Staff Memo & Attachments
14. Approve as signs of community interest, a request from Friends of the Lawrence Public Library to place signs in various rights-of-way between 6th and 9th Streets and between Massachusetts and Tennessee Streets on Friday, April 8 –Tuesday, April 12, 2011.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Lawrence Community Shelter, located at 944 Kentucky Street.
a) Receive second quarterly report regarding the status of fundraising and construction progress for the Lawrence Community Shelter’s new permanent facility. Staff Memo Second Quarter Report
ACTION: Receive report.
b) Consider the renewal of a Special Use Permit, SUP-12-10-10, and request to increase the maximum occupancy year round from 57 persons to 82 persons for Lawrence Community Shelter, located at 944 Kentucky Street/214 W. 10th Street. Submitted by Lawrence Community Shelter, tenant, for James Dunn, property owner of record. Consider adopting on first reading, Ordinance No. 8616, for the renewal of a Special Use Permit (SUP-12-10-10) and to increase the maximum occupancy year round from 57 persons to 82 persons for Lawrence Community Shelter, located at 944 Kentucky Street/214 W. 10th Street (PC Item 2; approved 6-1 on 2/23/11) Staff Report Site Plan Map of Area LCS History Management Plan Conditions of Approval PC Minutes of 02/23/11 CC Minutes of 08/04/09 Correspondence Protest Petition Report
ACTION: Consider the renewal of SUP-12-10-10 and the request to increase the maximum occupancy year round from 57 to 82 and consider adopting on first reading, Ordinance No. 8616, if appropriate.
2. Consider the following items regarding Neighborhood Revitalization areas within Lawrence:
a) Consider referring the draft Neighborhood Revitalization Act policy to the Public Incentive Review Committee for review and comment. Staff Memo & Attachments
b) Consider the following actions concerning the Treanor Architects proposal to establish a Neighborhood Revitalization area at 1040 Vermont: Staff Memo & Attachments
i) Refer the Treanor request to the Public Incentive Review Committee for a recommendation; and
ii) Set a date of March 29, 2011 at 4:00 pm for consideration by the Public Incentive Review Committee.
c) Consider setting Tuesday, April 5, 2011 as the date of a public hearing to consider the 1040 Vermont Neighborhood Revitalization area request.
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· The March 22 City Commission meeting is canceled due to spring break. The Commission instead will meet on March 29.
· Public Meeting, Wednesday, March 30, 5:00 – 6:00 p.m. to discuss making the parking lot in the 1000 block of Vermont Street a ten hour parking lot. Location: City Commission Room, First Floor of City Hall.
· State of the City Address and installation of new Commissioners and Mayor and Vice-Mayor on Tuesday, April 12.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipefitters:
One position expires 04/30/11 and is eligible for reappointment to an additional term.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Two additional positions expire 03/31/11. Both positions are at-large positions.
Historic Resources Commission:
Two positions expired 03/01/11. Eligibility requirements exist for this board.
One vacancy on the Advisory Council that expired 09/30/10.
Two vacancies for terms that expired 11/30/10. One vacancy for a term that expires 11/30/11. One position expired 11/30/10 and is eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Mechanical Code Board of Appeals:
Two positions expire 03/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. Eligibility requirements exist for this board.
Public Incentive Review Committee:
One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.
Two positions expire 04/30/11. Both are eligible for reappointment to additional terms.
Two positions expire 04/30/11 and are eligible for reappointment to additional terms.
Two positions expired 12/31/10. Both are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Solid Waste Task Force:
Several positions are available for this board.
Three positions expire 04/30/11. Two are eligible for reappointment to additional terms and one is not eligible for reappointment.