Memorandum
City of Lawrence
Public Works
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TO: |
Mark Thiel, Assistant Director of Public Works – Infrastructure Management |
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FROM: |
Steven M. Lashley, P.E., Project Engineer – Infrastructure Management |
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CC: |
Charles F. Soules, P.E., Director of Public Works |
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Date: |
March 9, 2011 |
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RE: |
Project No. PW1104 – 2011 Overlay Program Phase 1– City Bid No. B1111 March 15, 2011 Consent Agenda Item – Award Contract
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Please include the following item on the City Commission consent agenda for consideration at the March 15, 2011 meeting:
On March 8, 2011, the City of Lawrence opened proposals for Project No. PW1104 - 2011 Overlay Program Phase 1, City Bid No. B1111.
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VENDOR |
TOTAL BID |
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Engineer’s Estimate |
$631,732.00 |
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Little Joe’s Asphalt, Inc. |
$474,189.94 |
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Sunflower Paving, Inc. |
$482,944.00 |
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O’Donnell-Way Construction |
$504,362.90 |
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Seal-O-Matic Paving Co. |
$532,571.63 |
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Bettis Asphalt |
$549,711.25 |
Project Description. This milling and overlay project includes a number of City residential streets. The street mill and overlay sections to be worked on are determined to be in generally fair to poor condition and have deteriorated beyond the point at which cost-effective preventative maintenance techniques can be performed. This type of minor rehabilitation work is utilized when some structural deficiencies exist along with other signs of progressed deterioration that lead to poor drainage and diminished ride quality. An effective milling and overlay program will reestablish desired drainage, structural, and ridability characteristics to a street and reduces other long-term maintenance and rehabilitation costs.
Project History. The City’s annual pavement maintenance program was reviewed and approved by the City Commission on December 14, 2010. Of the various program projects, the 2011 Microsurfacing Program was awarded on February 22, 2011, the 2011 Crack Seal Program (to be performed by City internal crews), 2011 Overlay Program Phase 2 (including Kasold Dr Sales Tax), the KLINK Overlay & Geometric Improvements work on 6th St from Massachusetts St to Iowa St and Monterey Way to Folks Rd, and the 2011 CIP Reconstruction of Bob Billings Pkwy (westbound) from Crestline Dr to Kasold Dr are also planned for this construction season as presented at the December 14, 2010 City Commission Meeting.
Project Details. The project includes milling existing pavement, patching deteriorated areas, and placing a 2-inch overlay pavement to restore structural capacity, skid resistance, proper drainage, and ride quality to the pavement on existing City streets.
Project Funding. The pavement maintenance program is funded from several sources including the general fund, gas tax funds, sales tax and sales tax reserve, and capital improvement reserve accounts. Funding for the program was approved in August, 2010 and adopted in the 2011 City Budget. This project was included in the 2011 Pavement Maintenance Program for overlay to be paid from the general fund. The available funding has been reviewed and verified by the City Budget Manager (see attached account verification correspondence). The contract includes an asphalt index which may require change order(s) based on the increases/decreases in asphalt oil pricing.
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2011 Approved Budget Amount = |
$5,395,919.00 |
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Total Encumbrance (including this project) = |
$1,460,670.51 |
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Remaining Funding = |
$3,935,248.49 |
Action Request. Approve bid from Little Joe’s Asphalt, Inc. for the 2011 Overlay Program Phase 1 - Project No. PW1104 in the amount of $474,189.94 provided the contractor can meet the terms established in the contract documents.
Please note that Little Joe’s Asphalt has not performed work for the City of Lawrence. Public Works staff has reviewed the contractor’s qualifications and contacted other Kansas communities referenced in their bid submittal.
Attachments: Location Map