CITY
COMMISSION
MEETING AGENDA
April 6, 2010 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 04/01/10)
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Updates:
04/06/10 @ 3:30 p.m.
- Added a revised resolution, updated photo’s, and a previous environmental code to Consent Agenda Item No. 8(a), regarding 331 Johnson Avenue.
- Added a powerpoint presentation to Regular Agenda Item No. 1 – Transit public comment.
04/05/10 @ 5:00 p.m.
- Added background materials and photos to Consent Agenda Item No. 8(a) – regarding 331 Johnson Avenue.
- Revised the memo for Consent Agenda Item No. 16, Downtown Farmers Market right-of-way temporary use to exclude Thursdays.
- Added Adjacent Property Owner Statements to Regular Agenda Item No. 3 – temporary use permit for 2010 Spring College Carnival.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of April as Parkinson’s Disease Awareness Month.
2. Proclaim the month of April as Fair Housing Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/23/10.
2. Receive minutes from various boards and commissions:
Mental Health Board meetings of 12/01/09, 01/26/10, and 02/23/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid opening date of May 11, 2010 for Bid No. B1024 – Wet Weather Storage for Expansion for Pump Station No. 9. Bid Memo & Attachments
b) Set bid opening date of May 18, 2010 for Bid No. B1020 – 2010 Pump and Motor Rehabilitation project. Bid Memo
c) Approve payment to Johnson County in the amount of $68,750 for continuing education classes for Lawrence licensed contractors who will attend training during the 2010 program year. Staff Memo
d) Award low bid for two (2) 20 yd. rear load refuse trucks for the Public Works Department to Downing Sales and Service for $199,232. Bid Memo & Attachments
e) Award low bid for a 25 yd. rear load refuse truck with optional radio for Public Works Department to Downing Sales and Service for $135,313. Bid Memo & Attachments
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8497, initiating a previously authorized fifty-five percent (55%) tax abatement on machinery and equipment for Amarr Garage Doors and repealing Ordinance No. 8470.
b) Ordinance No. 8501, establishing the Social Service Funding Advisory Board.
8. Adopt the following resolution(s):
a) Resolution No. 6880 - Revised 04/06/10, ratifying the Community Development Advisory Committee’s decision in finding the property at 331 Johnson Avenue to be in violation of City Code Sections 9-601.1 (A) and (C). Staff Memo & Attachments Background Materials submitted by Patricia Sinclair - Added 04/05/10 Aerial Photo of Johnson Avenue - Added 04/05/10 Photos of 330 Johnson Avenue - Added 04/05/10 Photos of 322 Johnson Avenue - Added 04/05/10 Photos of 332 Johnson Avenue - Added 04/05/10 Miscellaneous Photos of Johnson Avenue - Added 04/05/10 Updated Photos of 331 Johnson Avenue - Added 04/06/10 Previous Environmental Code - Added 04/06/10
b) Resolution No. 6881, amending the composition of the Retail Task Force to remove one City Commissioner and add one County Commissioner as members and repealing Resolution No. 6877.
9. Accept dedication of easements and rights of way for a Preliminary Plat, PP-1-2-10, for Lawrence Municipal Airport Addition No. 2, approximately 15.7 acres, located at 1915 Airport Rd., and variances from Sections 20-801 & 20-810 of the Subdivision Regulations regarding the portion of property to be platted and number of access points to the site. Submitted by the City of Lawrence, property owner of record. (PC Item 1; approved 7-0 on 3/22/10) Staff Report Map of Area Plat Map PC Minutes
10. Approve rezoning, Z-1-2-10, of approximately 8.26 acres, located southeast of W 27th St. & Crossgate Drive, from PUD (Planned Unit Development) to OS (Open Space). Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8498, for rezoning (Z-1-2-10) of approximately 8.26 acres, located southeast of W 27th St & Crossgate Drive, from PUD (Planned Unit Development) to OS (Open Space). (PC Item 2B; approved 7-0 on 3/22/10) Staff Report PC Minutes
11. Accept dedication of easements and rights of way for a 2 lot Preliminary Plat, PP-1-1-10, for Four Seasons Pump Station, containing approximately 30.894 acres, located southeast of W 27th St. & Crossgate Drive. Submitted by Bartlett & West for the City of Lawrence, property owner of record. (PC Item 2A; approved 7-0-1 on 3/22/10) Staff Report Request for Variances Map of Area Plat Map PC Minutes
12. Approve a Special Use Permit, SUP-1-2-10, for the City of Lawrence Pump Station 09 Wet Weather Storage Expansion, a minor utility, on approximately 8.18 acres, located southeast of W 27th St. & Crossgate Drive. Submitted by the City of Lawrence, property owner of record. Staff Report Site Plan PC Minutes
13. Approve a revised Preliminary Development Plan, PDP-1-1-10, for Bauer Farm, on approximately 43.88 acres, located at 4700 West 6th St. The revised plan proposes the development of an independent living facility on the 4.24 acres located at the immediate SW corner of Overland Dr. & Folks Rd. Submitted by Landplan Engineering, for Free State Group, LLC; Free State Holdings, Inc; Bauer Farms Residential, LLC; Bauer Farm Retail Pad 1, LLC; Kansas CVS Pharmacy, LLC; Lawrence Tunnel Wash, LLC; Pete G & Diana Bernal; and Lee & Karen Schmidt, property owners of record. (PC Item 3; approved 8-0 on 3/22/10) Staff Report Map of Area PC Minutes Correspondence Applicant Letter to PC PRD Open Space Exhibit Parking Information Plans Previously Approved Plan
14. Approve Special Event Permit, SE-3-12-10, for a Country Produce tent sale at the Sears parking lot, 2727 Iowa Street from July 10 through August 15, 2010. Staff Report
15. Acknowledge extension of the City/KU Land Use Agreement for another five year term. Staff Memo & Attachments
16. Approve temporary use of right-of-way permits allowing use of city parking lots #8 and #10 for the 2010 Downtown Lawrence Farmers Market. Staff Memo - Revised 04/05/10
17. Approve as “signs of community interest” a request from the Mid-America Chapter of the National Multiple Sclerosis Society to place signs promoting the Walk MS event to be held on April 10, 2010, at Sunflower Elementary School near various intersections contingent on adjacent property owner permission; signs will be in place through April 10, 2010.
18. Approve as “signs of community interest” a request from the Lawrence Home Builders Association to place directional signs in various rights-of-way for the Spring Parade of Homes, April 16 – 26, 2010.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive public comments and recommendations for changes in the Public Transit Service. Staff Memo & Attachments Powerpoint Presentation - Added 04/06/10
ACTION: Direct placement on future agenda for final approval, if appropriate.
2. Consider awarding Bid No. B1006 – Pump Station No. 25 and Force Main Upgrade to the lowest bidder, Midland Contractors, Inc., for $2,372,596 and authorize the City Manager to execute a contract agreement for the project and consider authorizing the City Manager to execute a construction service agreement with Burns & McDonnell for Pump No. 25 and Force Main Upgrade for $64,946.70. Bid Memo & Attachments Construction Service Agreement Staff Memo
ACTION: Award Bid No. B1006 – Pump Station No. 25 and Force Main Upgrade to the lowest bidder, Midland Contractors, Inc., for $2,372,596 and authorize the City Manager to execute a contract agreement and authorize the City Manager to execute a construction service agreement with Burns & McDonnell for Pump Station No. 25 and Force Main Upgrade for $64,946.70, if appropriate.
3. Consider approving temporary use of right-of-way permit to BFG Communications for the 2010 Spring College Carnival on 8th Street between Massachusetts Street and New Hampshire Street from 9:00 a.m. to midnight on Monday, April 19, 2010, contingent on departmental approval of specific site layout, receipt of proper proof of insurance, and negotiation of a service agreement to compensate the city for service costs. Staff Memo & Attachments Adjacent Property Owner Statements - Added 04/05/10
ACTION: Authorize use of right-of-way permit and direct staff to negotiate service agreement to compensate City for service costs, if appropriate.
4. Receive audit recommendation follow-up report from the City Auditor. Report
ACTION: Direct the City Auditor to “close” audit recommendations A – C, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Peak Oil Task Force Meeting, Thursday, April 8, 4:00 p.m. Location: City Manager’s Conference Room.
· Inauguration of Chancellor Bernadette Gray-Little, 17th Chancellor of the University of Kansas, April 11, 2010.
· State of the City Address and Mayoral Elections, Tuesday, April 13.
· City Commission Study Session, Tuesday, April 20, 4:30 – 6:00 p.m. to discuss the Oread Neighborhood Plan. Location: City Commission Room.
· City Commission Study Session, Tuesday, April 27, 5:30 p.m. with the Douglas County Kaw Drainage District Board and Douglas County Commission. Location: City Commission Room.
· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.
· City Commission Study Session on the 2011 Budget, Monday, May 17, 3:00 – 5:00 p.m. Location: City Commission Room.
· City offices closed on Monday, May 31, in observance of Memorial Day.
· City Commission Study Session on the 2011 Budget, Tuesday, June 15, 4:00 – 6:00 p.m. Location: City Commission Room.
· City Commission Study Session on the 2011 Budget, Tuesday, July 13, 4:00 – 6:00 – p.m.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One position will expire 03/31/10 and is eligible for reappointment. One vacancy for a position that expires 03/31/11. Both positions are at-large positions.
Board of Plumbers and Pipefitters:
Two positions expire 04/30/10; one is eligible for reappointment and the other has served two consecutive terms and is not eligible for reappointment.
Community Development Advisory Committee:
Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.
Historic Resources Commission:
One vacancy for a position that expired 03/01/10. This position is designated for a historian.
One vacancy that expired 09/30/09.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
One position will expire 04/30/10 and is eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.
Retail Task Force:
Nine positions available with the composition of the board as follows: two City Commissioners, two representatives of downtown merchants, two representatives of merchants outside the downtown area, one representative involved in commercial real estate, an individual representing the business community at-large, and an individual representing the public at-large.
One position expires 04/30/10 and is eligible for reappointment.
One vacancy for a position that expires 12/31/11.
Social Services Advisory Board:
Seven positions available with the composition of the board as follows: one member who is a United Way liaison, six members who are citizens of Lawrence at large with interest in services including, but not limited to, affordable housing and neighborhood quality, homelessness, arts and culture, alcohol and drug related issues, public health and safety, or you and families. Members shall not be employed by any agency receiving social service funding from the City.
One vacancy for a position that expires 04/30/10. Two positions expire 04/30/10 and both are eligible for reappointment to additional terms.