Memorandum

City of Lawrence

City Clerk’s Office   

 

TO:

David L. Corliss, City Manager

 

FROM:

Jonathan Douglass, Assistant to the City Manager/City Clerk

 

CC:

Diane Trybom, Deputy City Clerk

 

DATE:

March 30, 2010

 

RE:

Spring College Carnival – Monday, April 19, 2010

 

 

 

On Tuesday, March 30, BFG Communications submitted a request for a temporary use of right-of-way permit for the closure of 8th Street from Massachusetts to New Hampshire on Monday, April 19, 2010 (see the attached permit application and supplemental information). BFG would host a “Spring College Carnival” as part of a nationwide tour of college towns. BFG approached the city for use of 8th Street because their planned location on a private parking lot fell through.

 

The event would consist of live music and carnival games, and would be geared towards a college student crowd. No alcohol will be served or sold on the public right-of-way as part of the event.

 

The event would close the street from 9:00 a.m. – midnight. The event would actually start around 6:30 p.m. with the opening musical act starting at 7:45 p.m. and the headliner at 8:45 p.m. The live music would conclude at 9:30 p.m. and the event would conclude at 10:30 p.m.

 

Due to the short time frame for considering this request, it has not been thoroughly reviewed by all of the city departments affected by this use of 8th Street. If the request is approved, staff will work with the event organizers to make sure the site layout allows proper access for emergency services and other city services.

 

As of the posting of this memo to the City Commission agenda, the applicant was working on getting adjacent property owner permission for this use of right-of-way. As such written statements are obtained, staff will make them available to the Commission.

 

BFG has also requested the use of a number of metered parking spaces on New Hampshire for the parking of a tour bus and several equipment trucks. Staff will administratively process right-of-permits for those parking spaces, contingent of receipt of statements from adjacent properties that they do not object to that use.

 

 

Staff recommends that the event organizers be required to enter into a service agreement to compensate the city for costs such as emergency services and cleanup, as a condition of receiving the temporary use of right-of-way permit.

 

 

ACTION:      Approve temporary use of right-of-way permit to BFG Communications for the 2010 Spring College Carnival on 8th Street between Massachusetts Street and New Hampshire Street from 9:00 a.m. to midnight on Monday, April 19, 2010, contingent on departmental approval of specific site layout, receipt of proper proof of insurance, and negotiation of a service agreement to compensate the city for service costs.