Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak –Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Assistant Director of Utilities Mike Lawless – Assistant Director of Utilities Beth Frailey Krishtalka – Management Analyst
Date:	April 01, 2010
RE:	April 06, 2010 Agenda Item – Authorize the City Manager to execute a construction phase services agreement with Burns & McDonnell for Project CS0707 – Pump Station No. 25 and Force Main Upgrade

Please include the following item on the City Commission Agenda for consideration at the April 06, 2010 meeting:

Authorize the City Manager to execute a construction phase services agreement in the amount of $64,946.70 with Burns & McDonnell for Project CS0707 – Pump Station No. 25 and Force Main Upgrade.

Project Description

The 2003 Wastewater Master Plan identified improvements required to Pump Station No. 25 which is located in the East Hills Business Park. The system upgrades are to provide expanded sanitary sewer capacity to the areas east of O’Connell Road and north and south of K10/23rd Street including the East Hills Business Park and the former Farmland property. These improvements include expanding the firm pumping capacity of PS-25 from 0.97 MGD to 3.0 MGD with the capability to expand to 6.0 MGD in the future and the construction of a parallel forcemain. The improvements also provide for reliability and safety enhancements to the pump station. The additional capacity of PS-25 will work in conjunction with the new Pump Station 49 to provide current, and future, areas of the City southeast of 23rd Street and O’Connell Road sanitary sewer service. PS-49 will initially collect flows and pump them north to PS-25 which discharges to the existing Kaw Wastewater Treatment Plant. The general area involving the project is shown on the attached map.

Project Status / Details

During the February 16, 2010 City Commission meeting a bid date of March 16, 2010 was set for the project.

The bid opening has been completed and the award of the contract to the apparent low bidder, Midland Contractors, Inc. has been placed as a separate item on the April 06, 2010 agenda concurrent with this request.

Staff requested, and subsequently negotiated, an appropriate scope and fee for construction phase services with Burns & McDonnell in the amount of $64,946.70. This fee represents 2.6% of the low bid construction cost. The negotiated scope and fee includes submittals review, operations & maintenance manual reviews (O&M’s), and start-up and critical milestone inspection services. These services are in support of utility department engineering staff daily inspection and construction administration activities.

Project Schedule

          Bid Opening             March 16, 2010

          Award Bid                April 07, 2010

          Notice to Proceed     April, 2010

          Project Completion   February, 2011

This schedule is contingent upon the contract execution and weather conditions during the construction period.

Project Funding

The project has been included in the Department of Utilities proposed Capital Improvement Projects and Rate Plans. This project will be funded from the 2007 Utilities Department bonded construction fund as authorized by Resolution 6776.

Action Request:  Authorize the City Manager to execute a construction phase services agreement in the amount of $64,946.70 with Burns & McDonnell for Project CS0707 – Pump Station No. 25 and Force Main Upgrade.

Thank you for your assistance.  Please advise if you have any questions.