CITY
COMMISSION
MEETING AGENDA
February 6, 2007 - 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 02/01/07)
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Updates:
02/02/07 @ 4:00 p.m. – Added items to the future agendas memo.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/16/07.
2. Receive minutes from various boards and commissions:
Planning Commission meeting of 12/18 – 20/06
Hospital Board meeting of 12/20/06
Lawrence-Douglas County Housing Authority Board meeting of 12/18/06
Arts Commission meetings of 09/12/06, 10/11/06, 11/08/06, & 12/13/06
Aviation Advisory Board meeting of 12/06/06
Mechanical Code Board of Appeals meeting of 11/08/06
Building Code Board of Appeals meeting of 10/19/06
Board of Plumbers and Pipe Fitters meetings of 07/12/06, 10/18/06, & 11/03/06
Neighborhood Resources Advisory Committee meeting of 12/14/06
Community Commission on Homelessness meetings of 12/07/06 & 12/12/06
Housing Practitioners Panel meeting of 10/05/06
Housing Needs Task Force meetings of 11/15/06 & 12/13/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Authorize the City Manager to sign an Engineering Services Agreement with BG Consultants, Inc., to design the 14th and Tennessee Sanitary Sewer Replacement project, in the amount of $28,443. Staff Memo
b) Approve proposal from PSC Environmental Services for collection, disposal and technical assistance for household hazardous waste. This bid was based on best stated price schedule and estimated to cost $53,094 in 2007. Bid Memo & Attachments
6. Adopt on first reading, the following ordinance(s):
a) Ordinance No. 8076, amending the franchise fee for AT&T local telephone service. Staff Memo
b) Ordinance No. 8073, establishing right-of-way use regulations for investor-owned utilities without right-of-way management requirements in franchise agreements. Staff Memo
7. Adopt on second and final reading, Ordinance No. 8075, for special use permit SUP-10-04-06, authorizing a special use permit for certain property located at 917 Delaware Street, Lawrence, KS.
8. Adopt the following resolution(s):
a) Resolution No. 6698, establishing a public hearing date of February 27, 2007 for the improvement of Oregon Trail Park. Staff Memo & Attachments Correspondence
b) Resolution No. 6700, for construction of Project No. 5-GI1-105(S) for the improvement of the 23rd Street (K-10) and Harper Street intersection. Staff Memo & Attachments
9. Receive correspondence from KDOT regarding Federal-Aid Safety Program. Staff Memo & Attachments
10. Accept dedication of easements and rights-of-way on the following plats:
a) PF-12-33-06: Final Plat request for East Hills Business Park No. Four, located at 3841 Greenway Circle. The one lot industrial site contains approximately 12.907 acres. Submitted by Landplan Engineering for API Universal Foils Inc., property owner of record. (PC item No. 2; approved 8-0 on 1/22/07) Staff Report Plat Map Map of Area PC Minutes
b) PF-12-34-06: Final Plat request for 6th & Walnut Addition, located at 602 Walnut Street. The three lot residential property contains approximately 2.731 acres. Submitted by Grob Engineering Services for Matthew Gilhousen, property owner of record. (PC item No. 3B; approved 8-0 on 1/22/07) Staff Report Plat Map Map of Area PC Minutes
11. Receive status report on UPR-09-06-05: Lawrence Community Shelter UPR. Condition of approval #5 requires a status report to be placed on the City Commission’s consent agenda 30 days prior to the original March 7, 2007 UPR expiration date. The renewal application for the Lawrence Community Shelter (SUP-01-02-07) is scheduled to be considered by the Planning Commission on March 28, 2007, with consideration by the City Commission scheduled for April 17, 2007. Staff Memo & Attachments
12. Receive 2006 fourth quarter report from Downtown Lawrence, Inc. Report
13. Approve request from Downtown Lawrence, Inc. (DLI), to waive the written consent of the adjacent owner or tenant requirement for DLI’s application for use of right-of-way. Staff Memo & Attachments
14. Receive recommendation from the Recycling and Resource Conservation Advisory Board to expand the City of Lawrence’s Pesticide-Free Park System. Refer to staff for report. RRCAB Memo
15. Receive Housing Needs Task Force Interim Report. Staff Memo & Report
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of utility easements (two 8’ utility easements) located between Lot 4 and Lot 5, Block 4, of West Hills Addition as requested by Stephen N. Six. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2 Consider the following items related to the re-establishment of a benefit district for the construction of Stoneridge Drive north and south of 6th Street: Staff Memo & Attachments
a) Conduct public hearing. Consider adopting Resolution No. 6701 (Stoneridge Drive south) and Resolution No. 6702 (Stoneridge Drive north).
ACTION: Conduct public hearing. Adopt Resolutions No. 6701 and 6702, if appropriate.
b) Consider authorizing the City Manager to execute an agreement with Landplan Engineering, in the amount of $17,500, for design services for the signalization of 6th Street and Stoneridge Drive.
ACTION: Authorize the City Manager to execute an agreement with Landplan Engineering for design services for the signalization of 6th Street and Stoneridge Drive, if appropriate.
3. Receive presentation from PlaceMakers regarding the Traditional Neighborhood Design charette.
Smart Code Presentation - Added 02/07/07
ACTION: Receive presentation.
E. PUBLIC COMMENT:
D. REGULAR AGENDA ITEMS (cont’d):
4. Consider motion to recess into executive session for 40 minutes for the following purposes: 1) to discuss non-elected personnel matters; and 2) to discuss possible property acquisition. The justification for the executive session is to maintain confidentiality of non-elected personnel matters and possible terms and conditions of possible property acquisition. The Commission meeting will resume in the Commission meeting room upon completion of the executive session.
ACTION: Approve motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo - Updated 02/02/07
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ City offices will be closed on Monday, February 19, 2007 in observance of Presidents Day.
§ The City Commission meeting scheduled for March 20, 2007 has been cancelled because of Spring Break.
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GOALS: Goals Document
*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two (2) positions, held by Brickell and Kaufman, will expire 03/31/07. Both are eligible for reappointment to additional terms.
One (1) vacancy for the un-expired position held by Marilyn Bread, which expires 03/01/07. One (1) position, held by Bush, expires 03/01/07. Ms. Bush is eligible for reappointment to an additional term.
Vacancies exist for the following: One (1) residential contractor, one (1) building contractor, and one (1) at-large member.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. Two (2) positions, held by Alstrom and Marvin, will expire 03/01/07. Both are eligible for reappointment to additional terms.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08.
One (1) vacancy for the position that expired 11/30/06.
One (1) position, held by Kellas, will expire 01/31/07.
Lawrence-Douglas County Public Health Board:
One (1) position, held by Liebl, will expire 03/31/07. Dr. Liebl has served two consecutive terms and is not eligible for reappointment to an additional term.
Mechanical Code Board of Appeals:
One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08. One (1) position, held by Wyatt, will expire 03/31/07. Mr. Wyatt is eligible for reappointment to an additional term.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Janet Gerstner that expired 09/30/06.
Public Transit Advisory Committee:
One (1) position, held by Marc Epard, expires 12/31/06. Mr. Epard is eligible for reappointment to additional terms. One (1) position, held by Danny Kaiser, expires 12/31/06. Mr. Kaiser is not eligible for reappointment to additional terms.