CITY COMMISSION

MEETING AGENDA

April 2, 2019 - 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 03/28/19)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

Updates:

04/02/19 @ 1:15 p.m.:

· Updated the travel request on Consent Agenda Item No. 16 - Approve Vice Mayor Ananda’s attendance at the Government Alliance on Race & Equity, April 15 – 18 in Albuquerque, New Mexico.

04/01/19 @ 1:35 p.m.:

· Added a proclamation for Child Abuse Prevention Month as Item No. 8 under Section B; and

· Updated the Meeting List.

03/29/19 @ 12:50 p.m.:

· Updated the City Manager’s Report.

A.	APPROVE AGENDA:

1.	The City Commission reserves the right to amend, supplement, or re-order the agenda during the meeting.

	ACTION:	Approve agenda.

B.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Depot Redux presentation to the City of a print drawing of the historic Santa Fe Station by Anne Patterson.

2.	Proclaim the week of April 1 – 7, 2019 as Public Health Week.

3.	Proclaim Tuesday, April 2, 2019, as National Service Recognition Day.

4.	Proclaim the month of April 2019 as Parkinson’s Disease Awareness Month.

5.	Proclaim the month of April 2019 as Mathematics and Statistics Awareness Month.

6.	Proclaim the month of April 2019 for the National Mayor’s Challenge for Water Conservation. Staff Memo

7.	Proclaim the month of April 2019 as Sexual Assault Awareness Month.

8.	Proclaim the month of April 2019 as Child Abuse Prevention Month – Added 04/01/19.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 03/19/19 and 03/23/19.

2.	Receive minutes from various boards and commissions:

	Community Development Advisory Committee meeting of 02/28/19
	Lawrence Douglas County Advocacy Council on Aging meeting of 02/19/19
	Public Health Board meeting of 01/23/19
	Public Transit Advisory Committee meeting of 01/14/19
	Social Services Funding Advisory Board meeting of 08/28/18
	Sustainability Advisory Board meetings of 01/09/19 and 02/13/19

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Bid and purchase items

	a)	Award Bid No. B1902, Oak Hill Receiving Vault Restoration for Planning and Development Services, to the low bidder, Mid-Continental Restoration Co. Inc., in the amount of $59,479.00. Bid Memo & Attachments

	b)	Award Bid No. B1901, Camelback Drive Waterline Replacement Project, to Banks Construction, in the amount of $269,735.00, and authorize the City Manager to execute the construction contract. Bid Memo & Attachments

6.	Adopt on first reading, the following ordinances:

	a)	Ordinance No. 9654, for Comprehensive Plan Amendment, CPA-11-8-11, expanding the identified boundaries of Downtown Lawrence, located at 311, 317, 401, 409, 415, 501, & 505 N 2nd St. (CPA-11-8-11 approved 4-1 by CC on 2/19/19) Staff Memo & Attachments

7.	Adopt on second and final reading, the following ordinances:

	a)	Ordinance No. 9653, allowing the sale, possession, and consumption of alcohol on the public right-of-way in the 800 block of New Hampshire Street during the Over the Edge event.

	b)	Ordinance No. 9660, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 1300 block of W. 7th Street between Michigan Street and Arkansas Street on Saturday, April 13, 2019, associated with the Louise’s West Reunion Event.

	c)	Ordinance No. 9568, pertaining to amending the fines for first time marijuana possession.

8.	Approve a Special Event Permit, SE-19-00130, for the Grinder Nationals bike races at 400 N. 1st Street Block 3, 300 Massachusetts Street, 100 Elm Street Block 1, and Plate N06425B on April 13, 2019, from 6:00 a.m. - 6:00 p.m. Submitted by Troy Farrar of United States Endurance Cycling Federation, with permission of the City of Lawrence, KS, property owner of record. Staff Memo & Attachments

9.	Accept dedications of right-of-way and easements as shown on the revised Heritage Tractor Final Plat, PF-19-00014, located at 1110 E. 23^rd Street. Submitted by Area Surveyors, for Muth Properties, LLC, property owner of record. Staff Memo & Attachments

10.	Authorize the Mayor to sign a Release of Mortgage for Kelly A. Marquette, 4712 W. 24^th Street. Staff Memo & Attachments

11.	Authorize the Mayor to sign a Release of Mortgage for Ardean Vannatta, 1625 Pennsylvania Street. Staff Memo & Attachments

12.	Authorize the publication of a Request for Interest for possible secondary uses for the Santa Fe Station (Amtrak station) located at 413 E. 7^th Street. Staff Memo & Attachments

13.	Approve 2019 Community Arts Grants as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments

14.	Approve Change Order No. 9, in the amount of $14,738.00, to BA Green for work performed on the Fire Station No. 1 and Senior Resource Center Renovation. Staff Memo & Attachments

15.	Approve the Memorandum of Settlement Agreement resolving the lawsuit, City of Lawrence, Kansas v. Lyndon Mullis and Kathi Mullis and KanMar Management, LLC, Case No. 2016-cv-000443. Staff Memo & Attachments

16.	Approve Vice Mayor Ananda’s attendance at the Government Alliance on Race & Equity, April 15 – 18 in Albuquerque, New Mexico. Travel Request & Materials (Updated 04/02/19) Commission Travel Budget 2019

17.	Authorize the addition of regular agenda items to the April 9, 2019 City Commission meeting, and changing the start time of the meeting to 5:00 p.m. Staff Memo


D.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E.	REGULAR AGENDA ITEMS:

1.	Consider approving the revised and expanded community engagement scope related to the development of the Downtown Master Plan and consider authorizing the City Manager to execute the revised contract for professional consulting services with Houseal Lavigne Associates, in the amount of $37,070.00. Staff Memo & Attachments

	ACTION:	Approve the revised and expanded community engagement scope related to the development of the Downtown Master Plan and consider authorizing the City Manager to execute the revised contract for professional consulting services with Houseal Lavigne Associates, in the amount of $37,070.00, if appropriate.

2.	Receive report on the Strategic Plan. Staff Memo & Attachments

	ACTION:	Receive report and direct staff as appropriate.


F.	COMMISSION ITEMS:

	a)	Future agenda item to add.
	b)	Future work session item to add.
	c)	Other items.


G.	CITY MANAGER’S REPORT: Report & Attachments - Updated 03/29/19

CALENDAR: Meeting List (Updated 04/01/19) 2020 Budget Calendar

Sunday, April 7, 1:30 – 3:45 p.m. – Public Meeting for City Manager Candidate presentations. Location: Carnegie Library, 200 W. 9^th Street.

Monday, April 8, 1:00 – 5:30 p.m. – Special City Commission Meeting. Location: City Commission Room, First Floor of City Hall, 6 E. 6^th Street (Executive Session).

Tuesday, April 16, 4:00 – 6:00 p.m. - City Hall Riverfront open house. Location: 1 Riverfront Plaza.

Community Conversations Flyer

· Wednesday, April 24, 5:30 p.m. Topic: Housing

· Thursday, June 27, 5:30 p.m. Topic: Food Security and Personal Health

· Thursday, September 5, 5:30 p.m. Topic: Behavioral Health

Location: Lawrence Public Library Auditorium.

Friday, May 10, 10:00 a.m. – 12:00 p.m. – Public Incentives Review Committee meeting. Location: City Commission Room.

City offices closed Monday, May 27, in observance of Memorial Day.

City offices closed Thursday, July 4, in observance of the Independence Day holiday.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

Douglas County Community Corrections Advisory Board:

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

Human Relations Commission

One vacancy for a position that expires 09/30/20.

LMH Health Governing Board

One vacancy for a position that expires 09/30/21.

Lawrence Cultural Arts Commission

One vacancy for a position that expires 01/31/20.

Lawrence Douglas County Metropolitan Planning Commission

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

Public Transit Advisory Committee

One vacancy for a position that expires 12/31/19.

Sales Tax Audit Committee

One position is due to expire 04/30/19 and is not eligible for reappointment to additional terms.

Transient Guest Tax Grant Program Advisory Board

Three positions (Hotelier, At-Large, and Arts/Culture Industry) are due to expire 05/31/19 and all are eligible for reappointment to additional terms.