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CITY COMMISSION AGENDA ITEM |
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Department: |
Fire Medical |
Commission Meeting Date: April 2, 2019 |
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Staff Contact: |
Shaun Coffey, Interim Fire Chief |
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Recommendations/Options/Action Requested: |
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Approve change order 9 in the amount of $14,738.00 to BA Green for work performed on Capital Improvement Project FM1601 Fire Station #1 and Senior Resource Center Renovation. |
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Executive Summary: |
The original sealed bid (SB-B1758-0-2017/JW1) opening was conducted on November 21, 2017, for the remodel of Fire Station No. 1 and Douglas County Senior Resource Center (SRC) facilities located at 746 Kentucky Street and 745 Vermont Street respectively. This project was approved by the City Commission on December 12, 2017 with a building permit issued on May 5, 2018 and Notice to proceed issued on May 7, 2018.
On January 08, 2019 a project update was presented to the City Commission. At that time $215,980.00 of the contingency was assigned. The project budget and construction contract included a contingency of $260,000.00. Change Orders 2-8 have been approved under the authorized project contingency and under City Manager authority under the purchasing policy. Currently the approved contingency for the project has reached near exhaustion.
The Purchasing Policy requires Commission approval for additional funds for expenditures exceeding the project contingency. This is the ninth change order with the first change order issued on July 8, 2018 before the project began due to changes due to delay of project and recommended State Historic Preservation Officer (SHPO) changes. Change order 9 includes the following changes:
Engineering determined exhaust opening did not meet code requirements for distance between intake and discharge of building VFR system for entire building.
We are requesting no additional funding for this change order request. There is funding within the project due to efficiencies gained within other areas of project. The project is currently working within total anticipated project costs.
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Strategic Plan Critical Success Factor |
Safe, Healthy, and Welcoming Neighborhoods Core Services Sound Fiscal Stewardship Collaborative Solutions |
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Fiscal Impact (Amount/Source): |
The fiscal impact to the City is $14,738.00 towards overall project costs. No additional funding is required at this time as costs can be absorbed within overall project budget. |
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Attachments: |
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Previous Agenda Reports: |
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(for CMO use only) |
☐TM ☒DS ☐CT ☐BM |