CITY COMMISSION

MEETING AGENDA

January 8, 2019 - 5:45 p.m.

(Posted on webpage at 5:00 p.m. on January 3, 2019)

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

Updates:

01/08/19 @ 3:20 p.m.:

· Updated the staff memo with the executed agreement on Consent Agenda Item No. 11 - Authorize the City Manager to execute the KU Fiber Agreement Addendum #5, “KU/Greenway Drive Fiber Connectivity Extension”.

01/07/19 @ 1:30 p.m.:

· Updated the staff memo on Consent Agenda Item No. 6 e) - Approve purchase order for $123,489.40 to e-Builder Inc. for one-year renewal of the unlimited license agreement for Capital Project Management Software; and

· Added correspondence to Regular Agenda Item No. 1 – Adopt Resolution No. 7276, finding it in the public interest for the City of Lawrence to appropriate, through the exercise of eminent domain, certain interests in real property, including a utility and pedestrian easement and a temporary construction easement for the use of said City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Free Tax Preparation Clinics Recognition.

2.	Proclaim the month of January 2019 as Human Trafficking Awareness Month.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 12/18/18.

2.	Receive minutes from various boards and commissions:

	Aviation Advisory Board meeting of 10/11/18
	Lawrence Douglas County Advocacy Council on Aging meeting of 11/20/18
	Lawrence Douglas County Housing Authority meeting of 11/26/18
	LMH Health Board meeting of 11/14/18
	Sustainability Advisory Board meetings of 09/12/18, 10/10/18, and 11/14/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items

	a)	Approve change order 2 in the amount of $86,865.62 to Pavers, Inc. for work performed on Capital Improvement Project PW17E66CIP, E. 9^th Street from New Hampshire Street to Pennsylvania Street. Staff Memo & Attachments

	b)	Approve change orders in the amount of $82,500.09 for work performed on the Santa Fe Depot Preservation Project. Staff Memo & Attachments

	c)	Authorize the City Manager to execute the Esri Small Government Enterprise License Agreement. Staff Memo & Attachments

	d)	Approve purchase of furniture, for Municipal Court and Planning and Development Services for use at City Hall Riverfront, up to the amount of $135,000.00, from DBI, utilizing the State of Kansas purchasing contract. Staff Memo & Attachments

	e)	Approve purchase order for $123,489.40 to e-Builder Inc. for one-year renewal of the unlimited license agreement for Capital Project Management Software. Staff Memo & Attachments - updated 01/07/19

7.	Adopt on second and final reading, the following ordinance(s):

	a)	Ordinance No. 9611, rezoning (Z-18-00481) approximately 1.6 acres from IL (Limited Industrial) District to IBP (Industrial/Business Park) District, located at 1314 Research Park Drive. Initiated by City Commission on 11/6/18. (PC Item 6; approved 10-0 on 11/14/18)

	b)	Ordinance No. 9612 and Ordinance No. 9616, approving a Text Amendment, TA-18-00466, to the City of Lawrence Code, Chapters 18 & 20, regarding the use of synthetic turf. Initiated by City Commission on 10/16/18. (PC Item 3; approved 9-1 on 11/14/18)

	c)	Joint City Ordinance No. 9613/County Resolution No. ____, approving a Comprehensive Plan Amendment, CPA-18-00365, to Horizon 2020, Chapter 14 Specific Plans, to amend the Southeast Area Plan to include the southeast corner of the intersection of E. 23rd Street and O’Connell Road related to development located at 2110, 2120 and 2130 Exchange Court. Submitted by CFS Engineers, for Eastside Acquisitions LLC, property owner of record. (PC Item 5A; approved 8-2 on 11/14/18)

	d)	Ordinance No. 9614, Approve a request to rezone, Z-18-00364, approximately 4.31 acres from CO (Office Commercial) District to CN2 (Neighborhood Shopping Center) District [Original request was from CO (Office Commercial) District to CC200 (Community Commercial) District] excluding and prohibiting specific uses within the CC200 District, located at 2110, 2120 and 2130 Exchange Court. Submitted by CFS Engineers, for Eastside Acquisitions LLC, property owner of record. (PC Item 5B; approved 8-2 on 11/14/18)

8.	Accept vacation of easement and acceptance of easements and rights-of-way as shown on the revised Minor Subdivision/Replat, MS-17-00071 for Cokeley Addition, a two-lot subdivision on approximately 5.9 acres located in the southwest corner of the intersection of W. 31^st Street and Ousdahl Road. Submitted by Landplan Engineering, PA for Jayhawks Acquisition LLC, and Fraternal Investors LLC, property owners of record. Staff Memo & Attachments

9.	Authorize the City Manager to execute a letter providing consent to sublease the Hetrick development at Lawrence Municipal Airport, 1930 Airport Road, Lawrence, Kansas. Staff Memo & Attachments

10.	Approve the 2019 Transient Guest Tax grant recommendations from the TGT Grant Advisory Board. Staff Memo & Attachments

11.	Authorize the City Manager to execute the KU Fiber Agreement Addendum #5, “KU/Greenway Drive Fiber Connectivity Extension”. Staff Memo & Attachments (updated 01/08/19)


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Consider adopting Resolution No. 7276, finding it in the public interest for the City of Lawrence to appropriate, through the exercise of eminent domain, certain interests in real property, including a utility and pedestrian easement and a temporary construction easement, for the use of said City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas. Staff Memo & Attachments Correspondence - Added 01/07/19

	ACTION:		Adopt Resolution No. 7276, if appropriate.

2.	Consider the following items related to the Fire Station No. 1 rehabilitation project:

	a)	Receive update on Fire Station No. 1 project budget. Staff Memo & Attachments PowerPoint Presentation
	b)	Approve updated City/County funding agreement for cost sharing for Fire Station No. 1 project. Staff Memo & Attachments

	ACTION:		Receive update and approve the updated City/County funding agreement for cost sharing for the Fire Station No. 1 rehabilitation project, if appropriate.

3.	Consider motion to recess into executive session.

	ACTION:		Approve motion to recess into executive session for approximately 30 minutes to discuss a personnel matter pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The justification of the executive session is to protect employee privacy. The open meeting will resume in the City Commission room at the conclusion of the executive session.


E.	COMMISSION ITEMS:


F.	CITY MANAGER’S REPORT: Report & Attachments

CALENDAR: Meeting List

Legislative Priorities Breakfast, Thursday, January 10, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street.

Colliers International Commercial Real Estate Forecast 2019, Thursday, January 10, 4:00 – 7:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.

Affordable Housing Advisory Board retreat, Monday, January 14, 11:00 a.m. – 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

League of Kansas Municipalities Local Government Day, Wednesday, January 23, 9:00 a.m. Location: Capitol Building.

City offices closed Monday, February 18, in observance of Presidents’ Day.

Santa Fe Station Rededication event, Friday, February 22, 4:00 p.m.



H.	ADJOURN:

1.	The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

CITY COMMISSION

WORK SESSION AGENDA

January 8, 2019

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The work session will begin immediately following the

completion of the City Commission Meeting

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.


1.	Agenda Management Software/Boards & Commission Software Update. Staff Memo

2.	Discussion of the future use of the Santa Fe Station. Staff Memo & Attachments Correspondence

I.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/18 and is designated for a representative from the Douglas County Commission.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Historic Resources Commission

Three positions are due to expire 03/01/19. Two positions, one designated for a Historian and one designated for an Architect, are eligible for reappointment to additional terms. One position, designated for an Architect, will become vacant.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Lawrence Cultural Arts Commission

Five positions are due to expire 01/31/19. Three positions are eligible for reappointment to additional terms and two positions will become vacant.

Public Health Board

One position is due to expire 03/31/19 and is eligible for reappointment to an additional term.

Public Incentives Review Committee

One position is due to expire 01/31/19 and is eligible for reappointment to an additional term.

Public Transit Advisory Committee

Two vacancies for positions that expired 12/31/18. One additional vacancy for a position that expires 12/31/19 and is designated for the KU on Wheels Representative.

Sustainability Advisory Board

One vacancy for a position that is due to expire 12/31/19.