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CITY COMMISSION
MEETING AGENDA
August 2, 2016 – 5:45 p.m.
(Posted on webpage at 4:00 p.m. on 07/28/16)
(10MB files take approximately 45 seconds to open)
Updates:
08/02/16 @ 1:15 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 – Public hearing on the 2017 Budget; and
- Updated the City Manager’s Report.
08/01/16 @ 1:30 p.m.:
- Added correspondence to Consent Agenda Item No. 4 – Approve license as recommended by the City Clerk’s office;
- Added an updated staff memo to Consent Agenda Item No. 12 – Authorize the sale of approximately 63,000 square feet of city owned property that is a portion of Lawrence VenturePark to Cave Inn, LLC;
- Added a staff memo from the City Attorney regarding Charter Ordinance No. 16 and updated the correspondence to Regular Agenda Item No. 1 – Public hearing on the 2017 Budget; and
- Updated the City Manager’s Report.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sendinglarge attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA: Play Video >
Consent Agenda items removed for separate vote:
David Hamby, Lawrence-Douglas County Bicycle Advisory Committee, requested removal of item 8 for a separate vote.
Ted Boyle, President of the North Lawrence Improvement Association, requested removal of item 7(a) for a separate vote.
Play Video >
Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/19/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 06/06/16
Lawrence Douglas County Bicycle Advisory Committee meeting of 06/20/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office. Correspondence - Added 08/01/16
5. Bid and purchase items:
a) Set a bid date of August 16, 2016, for Bid No. B1632 – purchase sludge distribution piping materials for the Wakarusa Wastewater Treatment Plant, Project No. UT1304. Staff Memo
b) Set a bid date of August 16, 2016, for Bid No. 1631 – procurement of electrical equipment for Pump Station 5 improvements; a bid date of August 30, 2016 for Bid No. 1629 – Pump Station 5 improvements, Project No. UT1603; and authorize construction of a new primary electrical feed and transformers by Westar Energy at Pump Station 5 in an amount not to exceed $48,000. Staff Memo & Attachments
c) Authorize the City Manager to approve purchase order for design services for PW1528, Queens Road 6th to North City Limits – Street, Storm, and Waterline Improvement Project to BG Consultants, Inc. in the amount of $10,067.50 for the design of 6th and Queens Road Intersection Improvements and $180,359.00 for Queens Road Benefit District Improvements (North of 6th Street) for a total of $190,426.50. Staff Memo & Attachments
d) Authorize the City Manager to execute Change Order No. 2 with Westland Construction for the Iowa Street Waterline Replacement - Project No. UT1511 increasing the construction contract by $16,285.00 and eight (8) days. Staff Memo
e) Authorize the sole source purchase of process instrumentation equipment and controllers from Hach Company for the combined total purchase price of $55,007.22 for Wakarusa River Wastewater Treatment Plant (UT1304). Staff Memo
f) Award Bid No. B1618, Project No. UT1517 - El Dorado Drive Waterline Replacement, to Banks Construction LLC, in the amount of $448,400, and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
g) Authorize the City Manager to execute a supplemental agreement with Zimmerschied Architecture in the amount of $17,900 for site planning, construction and topographical survey services, and landscape architecture related to Fire Station No. 1 and Douglas County Senior Services – Project FM 1601. Staff Memo
h) Award bid for 49 Point Blank Alpha Elite Ballistic Vests from the low bidder, Southern Uniform & Equipment, for $812.15 each, or a total of $39,795.35. Staff Memo
6. Adopt on first reading, Ordinance No. 9269, correcting Section 18-304 of the Lawrence City Code to replace text that was inadvertently omitted with the Incorporation by Reference Document (IBR) for TA-15-00346 – Text Amendment to the Land Development Code to add Urban Agriculture as a permitted use and establish standards. Staff Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9252, enacting amendments to the City of Lawrence Building Code to require submittal of storm water grading and drainage plans for residential building construction projects on RS5 and RS3 zoned lots classified as “Zone X, Protected by Levee” on the city’s Flood Insurance Rate Map.
b) Ordinance No. 9253, allowing the sale, possession and consumption of alcohol on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street for the 2016 Bike MS Event.
c) Ordinance No. 9254, allowing the sale, possession and consumption of alcohol on Sunday August 28, 2016 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street for the 2016 Kansas State Fiddling and Picking Championship.
d) Ordinance No. 9268, allowing the sale, possession and consumption of alcohol on the east side of Massachusetts Street, from 1016 Massachusetts Street south to 11th Street (sidewalk only) on Friday, August 19, 2016 from 5:00 p.m. to 11:59 p.m. for the Live on Mass Event.
8. Receive letter from the Lawrence - Douglas County Bicycle Advisory Committee regarding the Kansas Department of Transportation report on alternatives for the E. 1200 Road/Kasold Drive and K-10 intersection. Letter
9. Receive and approve the 2016 Planning and Development Services Fee Report and Schedule. Adopt on first reading, Ordinance No. 9272, adopting the Planning Fee Schedule, and adopt on first reading, Ordinance No. 9271, amending the City of Lawrence Code Section 5-176 relating to adding a plan review fee for commercial and multi-family structures. Staff Memo
10. Approve Text Amendments, TA-15-00461, to the joint city/county subdivision regulations in the City of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to allow Accessory Dwelling Units on property divided through a Certificate of Survey in the unincorporated portion of the county. Initiated by Board of County Commissioners on 9/2/15. Adopt on first reading, Joint City Ordinance No. 9264 /County Resolution No. ___, for Text Amendments (TA-15-00461) to the joint city/county subdivision regulations in the City of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to allow Accessory Dwelling Units on property divided through a Certificate of Survey in the unincorporated portion of the county. (PC Item 6, approved 8-0, on 4/25/16; Board of County Commissioners approved on 5/25/16) Staff Memo PC Minutes Incorporation by Reference
11. Approve an extension request for the Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07, FDP-14-00397] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway. Submitted by Timothy W. Schmidt of OFF-PISTE, Inc., property owner of record. The approved plan proposes construction of a two-story retail/office/bank building containing approximately 8,000 square feet and associated site improvements. The request proposes extension of the approval for this project for an additional 24 months. Staff Memo & Attachments
12. Authorize the sale of approximately 63,000 square feet of city owned property that is a portion of Lawrence VenturePark to Cave Inn, LLC for $1.19 per square foot, for a sale price of $74,970, for the purpose of redeveloping the former Don’s Steakhouse and Diamond Everley Roofing tracts fronting 23rd Street for hotel and restaurant uses, and authorize the City Manager to negotiate and execute the legal documents required to complete the land sale, conditioned on the property being rezoned, replatted and redeveloped for hotel and restaurant uses. Staff Memo & Attachments - Updated 08/01/16
13. Authorize the City Manager to execute a Professional Services Agreement with Treanor Architects, P.A. for a Historic Preservation Fund grant project to document Oak Hill Cemetery. Staff Memo & Attachments
14. Authorize the Mayor to sign a Mortgage Subordination for Thomas M. Hilger, 133 Florida Street. Staff Memo
Items removed for separate vote:
7. Adopt on second and final reading, the following ordinances: Play Video >
a) Ordinance No. 9252, enacting amendments to the City of Lawrence Building Code to require submittal of storm water grading and drainage plans for residential building construction projects on RS5 and RS3 zoned lots classified as “Zone X, Protected by Levee” on the city’s Flood Insurance Rate Map.
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to adopt on second and final reading Ordinance No. 9252. Motion carried unanimously. Play Video >
8. Receive letter from the Lawrence - Douglas County Bicycle Advisory Committee regarding the Kansas Department of Transportation report on alternatives for the E. 1200 Road/Kasold Drive and K-10 intersection. Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to receive letter from the Lawrence - Douglas County Bicycle Advisory Committee regarding the Kansas Department of Transportation report on alternatives for the E. 1200 Road/Kasold Drive and K-10 intersection and refer to staff for further review. Motion carried unanimously. Play Video >
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct public hearing regarding the 2017 Budget and consider adopting on first reading, Ordinance No. 9274, approving and appropriating the 2017 City of Lawrence Operating and Capital Improvement Budget. Staff Memo & Attachments Correspondence - Updated 08/02/16 City Attorney Memo on Charter Ordinance No. 16 - Added 08/01/16
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 9274, approving and appropriating the 2017 City of Lawrence Operating and Capital Improvement Budget, if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >
The City Commission received public comment on the 2017 City of Lawrence Operating and Capital Improvement Budget.
Moved by Commissioner Larsen, seconded by Vice Mayor Soden, to close the public hearing. Motion carried unanimously.
Play Video >
Toni Wheeler, City Attorney, presented a report on Charter Ordinance No. 16.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to adopt on first reading, Ordinance No. 9274, approving and appropriating the 2017 City of Lawrence Operating and Capital Improvement Budget. Motion carried unanimously.
Play Video >
E. COMMISSION ITEMS: City Commission Work Plan Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments (Updated 08/02/16) Play Video >
G. CALENDAR: Meeting List Budget Calendar Play Video >
1. Ribbon cutting for bike facilities, Thursday, August 4, 4:00 p.m. Lawrence Public Library.
2. Advisory board appreciation reception, Thursday, August 18, 4:30 – 6:30 p.m. Location: Meeting Hall at Douglas County Fairgrounds, 2120 Harper Street.
3. City offices are closed Monday, September 5 in observance of Labor Day.
4. Thursday, September 8, 4:00 – 7:00 p.m. Taste of Lawrence Fall Mixer. Meadowbrook Apartments.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Electrical Code Board of Appeals:
Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expired 11/30/15. One additional position expired 11/30/15 and is eligible for reappointment to an additional term. Two vacancies for positions that expire 11/30/16.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
One vacancy for a position that expires 04/30/18.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adjourn at 7:26 p.m. Motion carried unanimously.
Play Video >