A

CITY COMMISSION

MEETING AGENDA

June 9, 2009 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 06/04/09)

(10MB files take approximately 45 seconds to open)

Updates:

06/09/09 @ 1:30 p.m..

Added correspondence to Regular Agenda Item No. 1 – CPA-2008-06, West of K-10 Plan.
Added correspondence to Regular Agenda Item No. 5 – Audit Work Plan.

Updated the Future Agendas Memo with information regarding downtown parking and Municipal Court fee increases for certain parking and traffic offenses.

06/08/09 @ 2:00 p.m.

Added revised Sales Tax Distribution Spreadsheet to the City Manager’s Report.
Added revised Joint City Ordinance No. 8319 and County Resolution No. 09-16 to Regular Agenda Item No. 1 - CPA-2008-06, West of K-10 Plan.

06/05/09 @ 3:00 p.m.

Added a staff memo to Consent Agenda Item No. 5(a) – bid for heavy duty truck tractor for the Public Works Department.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/26/09.

2. Receive minutes from various boards and commissions:

Mechanical Code Board of Appeals meeting of 03/26/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award bid for one (1) heavy duty truck tractor for the Public Works Department to KC Freightliner for $80,728. Bid Memo

Staff Memo - Added 06/05/09

b) Waive bidding requirements and approve the sole source purchase of one (1) EH Wachs trailer mounted valve exerciser/hydro vacuum machine and software for the Utilities Department to EH Wachs Company for $44,285. Bid Memo

c) Set a bid date of June 30, 2009 for 2009 Overlay Program Phase II, Project No. PW0908.

d) Award bid for the Hobbs Park Sanitary Sewer Extension project. Bids will be opened at 2:00 p.m. on June 9, 2009. Staff will provide a recommendation for award at the June 9, 2009 City Commission Meeting. Bid Memo & Attachments (updated 06/10/09)

6. Adopt on first reading, Ordinance No. 8417, allowing the possession and consumption of alcoholic beverages at South Park on June 18, 2009 related to the Callahan Creek Company Picnic. Staff Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Joint City Ordinance No. 8402/County Resolution No. _____ approving CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7: Industrial and Employment Related Land Use.

b) Ordinance No. 8414, authorizing the possession and consumption of alcoholic beverages on July 3, 2009 on the south half of the 600 block of Massachusetts and the north half of the 700 block of Massachusetts from 5:00 p.m. – 12:00 a.m.

8. Approve revisions to Site Plan SP-12-112-08 for Jackpot Saloon for a hospitality area located at 943 Massachusetts Street. Submitted by Hernly Architects for Jack L. Graham, Trustee, the property owner of record. Staff Report Staff Memo Site Plan

9. Approve the following items related to the Lawrence Originals/Give Back Food Festival and Fireworks, July 4, 2009.

a) Approve a temporary use of right-of-way permit for the closure of 7^th Street from Kentucky Street to Tennessee Street from noon to 11:00 p.m. on July 4, 2009 for the Lawrence Originals/Give Back Food Festival and Fireworks. Staff Memo

b) Adopt on first reading, Ordinance No. 8418, allowing the possession and consumption of alcoholic beverages on the north half of Watson Park on July 4, 2009 related to the Lawrence Originals/Give Back Food Festival and Fireworks. Staff Memo & Attachments

10. Authorize the City Manager to initiate a Request for Proposals for the lime lagoon clean-out and beneficial reuse of the residuals. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments (updated 06/08/09)

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving Comprehensive Plan Amendment CPA-2008-6, amending Horizon 2020, Chapter 14 Specific Plans, to add a reference to and incorporate the West of K-10 Plan and consider adopting on first reading, Joint City Ordinance No. 8391 (updated 06/08/09)/County Resolution No. 09-16, by approving and incorporating by reference, CPA-2008-6. (PC Item 10; approved 6-0 on 03/25/09) Staff Report Staff Memo to PC PC Minutes Correspondence to PC County Commission Minutes 01/28/09 County Commission Minutes 05/06/09 Correspondence to County West of K-10 Plan - Exhibit 1 Incorporation By Reference PC BOCC Approval Memo Correspondence - Added 06/09/09

ACTION: Approve CPA-2008-6, a Comprehensive Plan Amendment to Horizon 2020, Chapter 14 Specific Plans, and adopt on first reading, Joint City Ordinance No. 8391/County Resolution No. 09-16, if appropriate.

2. Receive status report on Oread Development (12^th and Indiana) and Improvements and consider authorizing the City Manager to approve purchase orders to Oread Development in the amount of $134,070.20 for public improvements to be completed in conjunction with the project. Staff Memo & Attachments

ACTION: Authorize City Manager to approve purchase orders to Oread Development for $134,070.20 for public improvements to be completed in conjunction with the project, if appropriate.

3. Consider authorizing the City Manager to execute Supplemental Agreement No. 1 for $141,304 to the current Engineering Services Agreement with BG Consultants for Design and Construction Phase Engineering for Phase 1 of Project UT0810DS Watermain Replacement Program. (Iowa, 9^th and University, and related lines) Staff Memo & Attachments

ACTION: Authorize the City Manager to execute Supplemental Agreement No. 1 for $141,304 to the current Engineering Services Agreement with BG Consultants for Design and Construction Phase Engineering for Phase 1 of the watermain replacement project, if appropriate.

4. Authorize the City Manager to sign Engineering Services Agreement with Bartlett & West for design of Kasold Drive, from Clinton Parkway to 31^st Street. Staff Memo

ACTION: Authorize the City Manager to sign an Engineering Services Agreement with Bartlett & West for design of Kasold Drive from Clinton Parkway to 31^st Street, if appropriate.

5. Receive from City Auditor a proposed annual audit work plan. Correspondence - Added 06/09/09

ACTION: Receive annual audit work plan.

6. Consider motion to recess into executive session for approximately 30 minutes to discuss the following: 1) possible property acquisition; and 2) matters relating to employer-employee negotiations. The justification for the executive session is to keep possible property acquisition matters and employer-employee negotiation matters confidential at this time.

ACTION: Recess into executive session for approximately 30 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - updated 06/09/09

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Planning a joint meeting with DGCO Commission for early summer. Request

§ City Commission Study Session, June 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget

§ Planning Commission Orientation with County Commission and City Commission, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.

§ Peak Oil Task Force Meeting, Thursday, June 25, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.

§ June 30 City Commission Meeting cancelled due to the fifth Tuesday.

§ City offices closed Friday, July 3 in observance of Independence Day.

§ City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

§ City Commission lunch with Lawrence Memorial Hospital Board of Directors, Tuesday, July 14, 12:00 p.m. Location: LMH

§ Commissioner Johnson will be absent from the July 21 City Commission Meeting.

§ 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Convention and Visitor’s Bureau Advisory Board:

One position, held by Christilles, expires 07/01/09. Ms. Christilles is eligible for reappointment to an additional term.

Douglas County Emergency Management Board:

One position, held by Truman Waugh, expires 07/01/09. Mr. Waugh is eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.