CITY
COMMISSION
MEETING AGENDA
May 5, 2009 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/30/09)
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Updates:
05/05/09 @ 2:45 p.m.
- Added correspondence to Regular Agenda Item No. 4 – homeless camping proposal.
05/04/09 @ 4:30 p.m.
- Added to Consent Agenda Item No. 9-c - Adopt on first reading, Ordinance No. 8399, establishing reserved parking for persons with disabilities along the north side of W. 22nd Terrace from the west property line of 802 W. 22nd Terrace, east 100 feet.
- Added CDBG Sidewalk application to Regular Agenda Item No. 3 – CDBG Consolidated Action Plan. (application and map of sidewalk locations attached)
05/01/09 @ 3:30 p.m.
- Added staff memo regarding allcoations and an updated investment summary to Regular Agenda Item No. 3 – CDBG Consolidated Action Plan.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 10 – 16 as Police Week and Friday, May 15 as Peace Officers’ Memorial Day.
2. Proclaim the month of May as National Preservation Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/21/09.
2. Receive minutes from various boards and commissions:
Sister Cities Advisory Board meeting of 03/11/09
Lawrence Cultural Arts Commission meeting of 03/11/09
Hospital Board meeting of 03/26/09
Traffic Safety Commission meeting of 04/06/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Waive the formal bidding process and approve the purchase of one jet truck for the Utilities Department from Key Equipment Company for $186,575 less $30,000 trade, total purchase of $156,575. Bid Memo
b) Approve purchase of roll-off trash containers for the Public Works Department from Roy Conley & Company for $18,006. Bid Memo
c) Approve Change Orders No. 1 and 2 to King’s Construction in the amount of $18,500 for additional work added to the George Williams Way projects: Project No. 14-CP4-407(BD) 6th Street to Overland Drive, and Project No. 15-CP5-407(BD) Overland Drive to North City Limits, Street, Storm Sewer, and Waterline Improvements. Staff Memo
d) Award Comprehensive Housing Rehabilitation bids for 408 Yorkshire Drive to T & J Holdings, Inc. for $19,475 and for 1909 Kasold Drive to Schmidt Contracting, Inc. for $23,950, which includes alternates #1 and #2. Staff Memo
e) Set a bid date of May 19, 2009 for the Kaw Water Treatment Plant east perimeter fence line replacement project, Bid #B09017. Staff Memo
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8390, allowing the possession and consumption of alcoholic beverages at Burcham Park on May 23, 2009 related to the Patten-Hill family wedding rehearsal dinner.
b) Ordinance No. 8392, authorizing the sale, possession, and consumption of alcoholic beverages at Broken Arrow Park on May 8-9, 2009 for the Lawrence Sertoma BBQ Cook-off and fundraiser.
c) Ordinance No. 8389 authorizing the City’s use of eminent domain authority and condemning the required property interests for the Burroughs Creek Trail.
7. Approve Rezoning Z-1-1-09, to rezone approximately 4.48 acres located at 725 North 2nd Street from IG (General Industrial) to IL (Limited Industrial). Submitted by Steve Glass for North Town Development, LLC; Rick E. & Lori J. Combs; Bishop Properties, LLC; Richard L. Jantz; Big Bear Investments, LLC; and Bruce S. Liese & Cathy A. Tripp, property owners of record. Adopt on first reading, Ordinance No. 8393, for the rezoning (Z-1-1-09) of 725 North 2nd Street from IG (General Industrial) to IL (Limited Industrial). (PC Item 1; approved 8-0 on 4/20/09) Staff Report Map of Area PC Minutes
8. Approve Special Use Permit SUP-2-2-09, for a Day Care Center at 1023 Highland Drive. Submitted by ABC Imagination Center, for Richard R. Pine, property owner of record. Adopt on first reading, Ordinance No. 8394, for a Special Use Permit (SUP-2-2-09) for a Day Care Center at 1023 Highland Drive. (PC Item 4; approved 8-0 on 4/20/09) Staff Report Map of Area Correspondence PC Minutes
9. Approve recommendations from the Traffic Safety Commission (TSC) for the following:
a) Deny a request to establish a multi-way stop at the intersection of 21st Terrace and Maple Lane. (8-0) TSC Minutes - Item #5
b) Approve recommendation to establish no parking along one side of 10th Place between Kasold Drive and Randall Road, along one side of Randall Road between 10th Place and 10th Terrace and along one side of 10th Terrace between Randall Road and Randall Road; the appropriate side to be determined after consultation with the Fire Department. Adopt on first reading, Ordinance No. 8398, prohibiting parking along the south side of 10th Place between Kasold Drive and Randall Road, along the east side of Randall Road between 10th Place and 10th Terrace, and along the north side of 10th Terrace between Randall Road and Randall Road.(8-0) TSC Minutes - Item #6
c) Approve recommendation to establish reserved parking for persons with disabilities along the north side of W. 22nd Terrace providing two spaces on each side of the walkway to the church. Adopt on first reading, Ordinance No. 8399, establishing reserved parking for persons with disabilities along the north side of W. 22nd Terrace from the west property line of 802 W. 22nd Terrace, east 100 feet.(7-0-1) TSC Minutes - Item #7
10. Receive status report on N. 2nd and Locust Street project, and authorize Mayor to sign Certification of Property Acquisition and Utility Arrangements. Staff Memo & Attachments
11. Authorize staff to negotiate an Engineering Services Agreement with Bartlett & West for engineering services for reconstruction of Kasold Drive, 31st Street to Clinton Parkway, Project No. PW0903. The agreement will be presented to the City Commission for approval. Staff Memo & Attachments
12. Authorize staff to negotiate an agreement with BG Consultants for engineering services for the extension of water/sewer services at the Lawrence Municipal Airport. The agreement/scope of work will be presented to the City Commission for approval. Staff Memo & Attachments
13. Authorize Mayor to execute Neighborhood Stabilization Program grant agreements with Kansas Department of Commerce for the 1100 block of Rhode Island Tenants to Homeowners Development “Rhode Island Roost.” Staff Memo
14. Receive 2009 first quarter report from Downtown Lawrence, Inc.
15. Authorize the Mayor to sign a subordination agreement for Nancy Holmes, 303 Eldridge Lane. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving Special Use Permit SUP-2-1-09, to allow Research Services in Downtown Commercial district at 647 Massachusetts Street, [Lot 19 on Massachusetts Street, 2nd Floor Only]. Submitted by Barber Emerson, LC, for GCB Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 8395, for a Special Use Permit (SUP-2-1-09) to allow Research Services in Downtown Commercial district at 647 Massachusetts Street, 2nd floor. (PC Item 3; approved 5-3 on 4/20/09) Staff Report Site Plan Map of Area Attachment to SUP Application PC Minutes
ACTION: Approve Special Use Permit SUP-2-1-09 to allow Research Services in Downtown Commercial district at 647 Massachusetts Street and adopt on first reading, Ordinance No. 8395, if appropriate.
2. Consider approving Rezoning Z-2-3-09, to rezone approximately 2.83 acres located at the southeast corner of E 19th Street & Learnard Avenue from RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential). The property is identified as 423, 431 & 533 E 19th Street; 1926, 1930-32, 1934-36 & 1938-40 Learnard Avenue; and the parcel east of 1934-40 Learnard Avenue. Submitted by Jill Gretchen Windholz for Jill G. & Timothy L. Windlholz; Carolyn L. & James R. Hemphill Trustees; Clara & Philip Hemphill; Wendy A. Stauffer, Jennifer Hemphill, Jill G. Windholz & Carolyn Hemphill, property owners of record. Adopt on first reading, Ordinance No. 8396, for the rezoning (Z-2-3-09) of the southeast corner of E 19th Street & Learnard Avenue from RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential). (PC Item 5; approved 6-2 on 4/20/09) Staff Report Map of Area PC Minutes
ACTION: Approve Rezoning Z-2-3-09, to rezone approximately 2.83 acres located at the southeast corner of E 19th Street & Learnard Avenue from RS7 to RM12D and adopt on first reading, Ordinance No. 8396, if appropriate.
3. Consider adopting the 2009 Action Plan and Investment Summary of the 2008-2012 Consolidated Plan and consider adopting Resolution No. 6836, authorizing the Mayor to execute agreements for the 2009 CDBG and HOME programs and other such documents as may be required to be submitted to the U.S. Department of Housing and Urban Development for such programs. Staff Memo & Attachments Allocation Staff Memo - Added 05/01/09 Investment Summary - Updated 05/01/09 CDBG Sidewalk Application - Added 05/04/09 Sidewalk Location Map - Added 05/04/09
ACTION: Adopt the 2009 Action Plan and Investment Summary of the 2008-2012 Consolidated Plan and adopt Resolution No. 6836, authorizing the Mayor to execute agreements for the 2009 CDBG and HOME Programs, if appropriate.
4. Receive information regarding a homeless camping proposal. Timeline and CCH Minutes Survey of Other Cities Conservation Easement Staff Memo David Tucker Proposal Housing Vision Chart Correspondence - Added 05/05/09
ACTION: Direct staff as appropriate.
5. Consider approving recommended next steps for Utilities Department Master Planning and infrastructure improvements. Staff Memo & Attachments
ACTION: Approve recommended next steps for Utilities Department Master Planning and infrastructure improvements, if appropriate.
6. Consider authorizing the submittal of possible transit and surface transportation projects to the Congressional Delegation for possible inclusion in the next comprehensive transportation bill. Staff Memo
ACTION: Authorize the submittal of possible transit and surface transportation projects to the Congressional Delegation for possible inclusion in the next comprehensive transportation bill, if appropriate.
7. Consider authorizing staff to prepare and release a Request for Proposals for a downtown to Memorial Stadium football game day shuttle service. Staff Memo & Attachments Letter of Support
ACTION: Authorize staff to prepare and release a Request for Proposals for a downtown to Memorial Stadium football game day shuttle service, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Planning a joint meeting with DGCO Commission for early summer.
§ Chamber of Commerce Luncheon featuring Congresswoman Lynn Jenkins, Friday, May 1, 12:00 – 1:00 p.m. Location: The Dole Institute of Politics, 2350 Petefish Drive.
§ Celebration honoring Chancellor Robert Hemenway’s 14 years of Leadership at the University of Kansas, Saturday, May 2, 3:00 p.m. Location: Lied Center, 1600 Stewart Drive. Invitation
§ City Commission Study Session – Department Budget Meetings, May 6, 2:00 – 4:00 p.m., and May 7, 2:00 – 4:30 p.m. Location: City Commission Room.
§ Governing Body Institute, May 8-9. Location: Capitol Plaza Hotel, 1717 SW Topeka Blvd. Brochure
§ Lawrence Municipal Airport 80th Birthday Celebration, May 16, 8:00 a.m. – 2:00 p.m. Location: Lawrence Municipal Airport.
§ City offices closed Monday, May 25 in observation of Memorial Day.
§ City Commission Goal Setting Session, May 26, 3:00 – 6:00 p.m. Location: City Commission Room.
§ City Commission Study Session, June 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget
§ City Commissioners invited to attend Planning Commission Orientation, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.
§ City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Four positions, held by Sneegas, Fish, Klinkenberg, and Atwood, expire 05/31/09. All are eligible for reappointments to additional terms. One position, held by Bryant, expires 05/31/11. Mr. Bryant has indicated that he will be resigning his term effective 05/31/09.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.
Lawrence-Douglas County Metropolitan Planning Commission:
Two positions, held by Findeldei and Carter, expire 05/31/09. Both are eligible for reappointment to an additional term.
Mechanical Code Board of Appeals:
One vacancy that expired 03/31/09.
One position, held by Ziegelmeyer, expires 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term.