City of Lawrence

Utilities Department

MEMORANDUM

To:               David Corliss, City Manager

                   Cynthia Boecker, Assistant City Manager

                   Diane Stoddard, Assistant City Manager

From:             Tim Will, Water Treatment Maintenance Manager

CC:              Dave Wagner, Utilities Director

                   Philip Ciesielski, Assistant Director

                   Mike Lawless, Interim Assistant Director

                   Dave King, Maintenance Manager

                   Mark Hegeman, Water Systems Manager

Date:           April 24, 2009

RE:              Kaw Water Treatment Plant East Perimeter Fence Line Replacement Project – Set Bid Date.

Note:              The City opened bids for this project on April 14, 2009.  Two bids were received however neither vendor followed the City’s bidding procedures, therefore both bids were rejected and we are re-bidding the project.

Please include the following item on the City Commission Agenda for consideration at the May 5, 2009 meeting.

Authorize the City Manager to set a Bid Date of May 19, 2009 for the Kaw Water Treatment Plant East Perimeter Fence Line Replacement Project.  Bid # B09017.

Project History:

The Kaw Water Treatment Plant Perimeter Fencing is 40 + years old. In many spots around the Plant the fence is stretched & sagging. The existing gates were broken & welded so many times that the gates did not fit the openings any more, leaving holes big enough for someone to crawl through.

The first step was taken in 2006 by replacing the worst Gate on the Plant site with a new Cantilever Gate Meeting the Home Land Security Specifications.  Later in 2006 two other Gates were replaced to meet those specifications. In September 2007 the West Perimeter Fence Line was replaced to meet Homeland Security Specifications of Fencing to be 8 foot overall height which replaced the 6 foot existing fence along the West Perimeter of the Kaw Plant.

Project Status:

City Staff has finalized the bidding documents and the project is ready to be advertised for bidding.  The project is scheduled to be completed June 30, 2009. The projected cost is estimated to be $24,000.00.

Project Funding:

Funding for this project will come from the Utilities Department operating Budget.

Action Requested:  Authorize the City Manager to set a bid date of May 19, 2009 for the Kaw Water Treatment Plant East Perimeter Fence Line Replacement Project.  Bid # B09017.

Thank you for your assistance. Please advise if you have any questions.