CITY
COMMISSION
MEETING AGENDA
May 1, 2007 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 04/26/07)
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Updates:
05/01/07 @ 2:15 p.m.
- Move Consent Agenda Item No. 13, 2006 Tax Abatement Annual Report, to become Regular Agenda Item No. 2.
- Added correspondence from the League of Women Voters to Regular Agenda Item No. 1 – ECO2;
- Added the following items regarding 6th Street & Wakarusa Drive land use issue to Regular Agenda Item No. 6:
- Correspondence
- Staff memo regarding traffic studies
- Staff memo regarding retail market analysis
04/30/07 @ 3:30 p.m.
Added correspondence regarding the 6th Street & Wakarusa Drive land use issue to Regular Agenda Item No. 5.
04-27-07 @ 4:00 p.m. – added April 2007 City Staff Status Report to Regular Agenda Item No. 5, 6th Street and Wakarusa Drive land use issues.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of May as Huntington’s Disease Awareness Month.
2. Proclaim the month of May as Older Americans Month.
3. Proclaim the month of May as National Preservation Month.
4. Proclaim the month of May as Bicycle Safety Month.
5. Proclaim the week of May 6 – 12 as Drinking Water Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/17/07.
2. Receive minutes from various boards and commissions:
Lawrence-Douglas County Housing Authority Board meeting of 03/26/07
Hospital Board meeting of 03/21/07
Planning Commission meeting of 03/26-28/07
Traffic Safety Commission meeting of 04/02/07
Board of Plumbers and Pipe Fitters meeting of 04/04/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize City Manager to execute the Agreement to Design and Construct Public Improvements with Miracon Development for Wakarusa Drive improvements. Authorize City Manager to sign a purchase order for $2,040 with Landplan Engineering for improvements on Wakarusa Drive. Staff Memo & Attachments
b) Set bid date of June 5, 2007 for the Kaw Water Supply Low Service Pump Station No. 2 improvements. Staff Memo
7. Adopt on first reading, Ordinance No. 8107, establishing a 20 MPH Speed Limit when beacons are flashing at the Pedestrian Crossing on 15th Street at Engel Road. Staff Memo & Attachments
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8100, approving a Special Use Permit (SUP-01-02-07) for Lawrence Community Shelter, located at 944 Kentucky Street, for an additional three (3) years.
b) Ordinance No. 8102, authorizing the sale, consumption, and possession of alcoholic beverages at Broken Arrow Park on May 11 – 12, 2007 for the Lawrence Sertoma BBQ Cook-off fundraiser.
c) Ordinance No. 8103, condemning property interests, Lot 1, Block 1, Lewis Subdivision (2300 Louisiana Street), as authorized by the City Commission on February 20, 2007.
9. Authorize the City Manager to sign the Reimbursement Agreement with The Kansas Turnpike Authority (KTA) for the construction of a 6’ sidewalk on the N. Michigan Street Bridge, west side. Staff Memo & Attachments
10. Authorize the Mayor to sign a Release of Mortgage for Shannon Graham, 3005 W. 19th Court, and a Subordination Agreement for Donna Williams and Jean Dixon, 1601 Kenwood Dr. Staff Memo
11. Authorize the removal of a Rolm 9751-10 telephone system from the Kaw Water Treatment Plant by R & R Communications, at no cost to the City. Staff Memo
12. Receive 2007 First Quarter Case Management Report from Bert Nash Mental Health Center. Report
13. Approve variance request (City Code Section 19-214A) allowing a private sanitary sewer service line connection, in Oregon Trail Addition Plat, to cross property dedicated to the City of Lawrence and a drainage easement. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive presentation from ECO2 Commission. Executive Summary Final Plan
LWV Correspondence - Added 05/01/07
ACTION: Receive presentation.
2. Receive 2006 Tax Abatement Annual Report. Report Draft PIRC Minutes McClure Summary of Tax Abatement Program Aging of Tax Abatements
ACTION: Receive Report.
3. Consider grant application for rescue vehicle for the Fire/Medical Department.
ACTION: Authorize grant application and budgeting of City match in 2008 budget, if appropriate.
4. Consider authorizing staff to apply for available Federal Transit Administration FY 2007 Bus and Bus Facilities Discretionary Program Grant for a total amount of $2,872,225 for the replacement of seven (7) fixed-route vehicles and three (3) paratransit vehicles that have reached their useful service-life requirements. Staff Memo
ACTION: Authorize staff to apply for grant, if appropriate.
5. Consider authorizing the City Manager to sign and submit Letter of Agreement and Request for Provisionally Accredited Levee (PAL) Designation and Agreement to Provide Adequate Compliance with the Code of Federal Regulations. Staff Memo & Attachments
ACTION: Authorize City Manager to sign letter, if appropriate.
Citizens are requested to provide written comments regarding the land use issues at 6th Street and Wakarusa Drive prior to the meeting to Bobbie Walthall @ bjwalthall@ci.lawrence.ks.us. Comments will be posted to the agenda in daily updates and forwarded to the Commissioners. During the public comment period, speakers will be limited to five (5) minutes each.
6. Receive status report on proposed land use at the northwest corner 6th Street & Wakarusa Drive. 10/24/06 City Commission Meeting Minutes Updated Site Plan Updated Landscape Site Plan April 2007 City Staff Status Report-added 04-27-07 Correspondence Received - Added 04/30/07
Staff Memo on Traffic Studies - Added 05/01/07 Staff Memo on Retail Market Analysis – Added 05/01/07 Correspondence Received - Added 05/01/07
10/24/06 City Commission Agenda Items:
REVISED PC Minutes - Added 10/24/06 LAN Correspondence - Added 10/24/06
Aerial Map Map of Area Correspondence Permitted Uses Transystems Letter WLNA Memo SCA Tree Analysis Letter Correspondence from Thompson Ramsdell & Qualseth, P.A. Law Offices
Z-06-16A-06: Staff Report
Z-06-16B-06: Staff Report
PDP-06-06-06: Staff Report Staff Memo Conditions Exhibit Revised Market Study Memo
Drawings & Graphics of proposed development:
Front Right View Front Wide View Rear Garden Center View Rear Right View Front View Material Area Plan Material Boards
ACTION: Receive status report.
7. Receive First Quarter City financial report and financial projections.
First Quarter Report 2008 Budget Projections Monthly Sales Tax Distribution
ACTION: Receive First Quarter Financial Report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ Joint City/County Study Session is scheduled for Tuesday, May 22, from 4:30 – 6:30 p.m. in the City Commission Room. Letter from County
§ Joint Study Session on the PLAY project is TENTATIVELY scheduled for Thursday, May 24, 8:30 – 10:00 a.m. Location: City Commission Room.
§ City Commission meetings with Department Heads regarding major budget issues on June 4 from 3:00 – 5:30 p.m. and June 5 from 9:00 – 11:30 a.m. Location: City Commission Room. The June 5 City Commission meeting will consist of bill paying items only and will begin immediately following the department head budget meetings.
§ City Commission Goals Setting Session scheduled for June 11, 3:00 – 7:00 p.m. and June 12, 3:30 – 6:00 p.m. Location: TBD
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
Two (2) positions, held by Doug Dillon and Kenneth Breithaupt, will expire 04/30/07. Both are eligible for reappointment to additional terms.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the position held by Sandra Shaw, which expires 06/30/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expired 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Lisa Johnson, which expires 09/30/09
One (1) vacancy for the expired position held by Hilda Enoch, which expired 11/30/06.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
Lawrence-Douglas County Metropolitan Planning Commission:
Two (2) positions, held by Susan Erickson and David Buress, will expire 05/31/07. Ms. Erickson is eligible for reappointment to an additional term. Mr. Buress has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) position, held by Kathleen Morgan, will expire 04/30/07. Ms. Morgan is eligible for reappointment to an additional term. One (1) position, held by Mary Burchill, will expire 04/30/07. Ms. Burchill has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.