CITY
COMMISSION
MEETING AGENDA
March 14, 2006 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 03/09/06)
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Updates:
03/14/06 @ 2:30 p.m. – Added reappointment of Greg Hickam to the Historic Resources Commission to the Consent Agenda. Appointment Memo
03/10/06 @ 4:30 p.m., the following updates were added:
§ Added to Consent Agenda Item No. 6-b, the attachments for Resolution No. 6635, which include the Resolution document and a map of the benefit district; and
§ Include discussion of non-elected personnel matters under the executive session.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of March to be “AMERICAN RED CROSS MONTH.”
2. Proclaim Friday, March 17 as the “19TH ANNUAL ST. PATRICK’S DAY PARADE.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/21/06 and 02/28/06.
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
3. Approve licenses as recommended by the Department of Administrative Services. License Memo
4. Bid and purchase items:
a) Approve purchase of two (2) used Highway Patrol cars from the State of Kansas for $13,550 and $13,250, totaling $26,800. Bid Memo
b) Award Bid# 06010 for one (1) Hook Lift Refuse Truck (with options) for the Public Works Department to Roy Conley for $55,682. Bid Memo
c) Approve purchase of one (1) utility service truck with crane for the Utilities Department from Westfall GMC Trucks for $85,819. Bid Memo
d) Approve the purchase of one (1) Breathing Air Compressor for the Fire/Medical Department, to Conrad Fire Equipment, Inc. for $41,235.80. Bid Memo
e) Approve the purchase of furniture for Fire/Medical Station No. 4 from Design Business Interiors for $29,402.37. Bid Memo & Attachments
f) Authorize the City Manager to enter into an agreement with Black and Veatch for engineering services to complete final design of Phase II - Clinton Plant expansion. Staff Memo
g) Authorize City Manager to negotiate an Engineering Services Agreement with Black & Veatch to design modifications to the anaerobic digester process at the Kaw Wastewater Treatment Plant. Staff Memo
5. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7983, establishing the City Commission quorum at four commissioners. Pursuant to Charter Ordinance No. 25, the City Commission quorum of four commissioners must be annually re-established by ordinance by March 31. Four commission votes in favor of the quorum ordinance are required.
b) Ordinance No. 7938, creating a city misdemeanor offense for possession of marijuana, as authorized by the City Commission on February 28, 2006. Staff Memo
c) Ordinance No. 7984, providing an additional exception to the prohibition against the possession of certain weapons (firearms range in Community Building) within or in close proximity to drinking establishments. Staff Memo
6. Adopt the following resolution(s):
a) Resolution No. 6634, establishing a public hearing date for April 4, 2006 for the improvement of Stoneridge Drive south of West 6th Street.
b) Resolution No. 6635, establishing a public hearing date for April 4, 2006 for the improvement of Stoneridge Drive north of West 6th Street. Resolution No. 6635 - Added 03/10/06 Map of Area – Added 03/10/06
c) Resolution No. 6633, establishing a public hearing date for April 4, 2006 for sanitary sewer, storm sewer and sidewalk improvement for the Delaware Commons Street project.
d) Resolution No. 6636, authorizing the conveyance of real and personal property (Holidome property) to the new purchaser as part of the termination of the industrial revenue bonds. Background on New Purchaser Gilmore & Bell Correspondence
7. Approve, subject to conditions and use restrictions, PDP-01-01-06: Preliminary Development Plan for Lake Pointe PCD. This proposed planned commercial development contains approximately 4.72 acres and proposes retail and office use. The property is generally described as being located at the northwest corner of Clinton Parkway and Lake Pointe Drive. Submitted by Peridian Group for Bristol Groupe and Central National Bank, property owners of record. (PC Item No. 8; approved 7-0 on 2/16/06.) Staff Memo to City Commission Staff Memo to Planning Commission Staff Report Commercial Design Standard Review Planning Dept. Maps Map PC Minutes
8. Authorize the Mayor to sign a Release of Mortgage for: Staff Memo
a) Sharon Green, 255 N. Michigan, and
b) Eugene and Alta Wright, 1207 W. 5th Street.
9. Approve Order of Vacation for a portion of the right of way of 16th Street pending approval of final construction documents by the Historic Resources Commission Administrator. Staff Memo Map of Area Order of Vacation HRC Action Summary HRC Construction Map
10. Authorize Mayor to sign separation agreement with Mike Wildgen.
11. Authorize City Manager to execute agreement with Bert Nash Mental Health Center for homeless outreach services in the amount of $160,000.
12. Receive and approve Public Advisory Committee (PAC) recommendation regarding the Wakarusa Water Reclamation Facility. Staff Memo & Attachments
13. Receive memorandum from the Historic Resources Commission on DR-01-05-06: 7th, 8th, 9th, 10th, 11th and Massachusetts Street; Communications Antennas; Certified Local Government Review and Certificate of Appropriateness Review (Submitted by Lawrence Freenet for the property owner of record). Refer to staff for review and report findings to City Commission at a future meeting date. Staff Report Summary of HRC Mtg.
14. Approve appointments as recommended by the Mayor. Appointment Memo
C. CITY MANAGER’S REPORT: None.
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving condition on the Lawrence Community Shelter UPR concerning loitering on the shelter property. LCS Action Letter Staff Memo
Items from 03/07/06 City Commission Meeting:
December 13, 2005 City Commission Meeting Materials:
ACTION: Approve condition, if appropriate.
2. Receive Lawrence Public Library Expansion Project memorandum. Consider adoption of consultant’s report and adoption of the summary statements. Consider authorization of dissemination of Request for Proposals for private redevelopment associated with library expansion. Consultant's Report - Decision Items to Move Forward
ACTION: Adopt report and summary statements, if appropriate.
Authorize dissemination of RFP, if appropriate.
3. Consider adopting findings of fact, approving rezoning requests, and authorizing drafting of ordinances for placement on future agenda for: Staff Report Maps PC Minutes Correspondence
a) Z-09-58-05: A request to rezone a tract of land approximately 19.5234 acres from A (Agricultural District) to RM-D (Duplex-Residential District). The property is generally described as being located ¼ mile north of W. 6th Street and west of Queens Road. Submitted by Paul Werner Architects for Michael D. Stultz, property owner of record. (PC Item No. 5A: approved 6-3 on 2/16/06)
b) Z-09-59-05: A request to rezone a tract of land approximately 21.233 acres from A (Agricultural District) to RS-2 (Single-Family Residence District). The property is generally described as being located ¼ mile north of W. 6th Street and west of Queens Road. Submitted by Paul Werner Architects for Michael D. Stultz, property owner of record. (PC Item No. 5B: approved 9-0 on 2/16/06)
ACTION: Approve rezonings; or
Deny rezonings (super-majority required); or
Refer rezonings back to the Planning Commission.
4. Consider approving text amendment TA-01-01-06: Consideration of repeal or amendment of the 50' setback along W. 6th Street/US 40 between Monterey Way & Wakarusa Drive (Chapter 21, Article 12) -(PC Item No. 7; PC voted to deny 7-2 on 2/22/06) Staff Report Plans Correspondence 02/22/06 PC Minutes 01/17/06 CC Minutes
ACTION: Deny text amendment; or
Approve text amendment, (super-majority required); or
Refer text amendment back to the planning commission.
E. PUBLIC COMMENT:
D. REGULAR AGENDA (cont’d):
1. Consider a motion to recess into executive session for 45 minutes the purposes of: 1) consultation with attorneys for the City for matters privileged under the attorney-client relationship, 2) discussion of possible acquisition of real estate, and 3) discussion of non-elected personnel matters. The justification for the executive session is keep confidential matters privileged under the attorney-client relationship and to keep possible terms of real estate acquisition confidential. The regular session of the Commission will resume in the Commission meeting room.
ACTION: Approve motion, if appropriate.
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Approve 2007 Budget Calendar.
2. Confirm commissioner attendance for April 25, 2006 City Commission meeting.
§ There is a joint study session with the Economic Development Board scheduled for Wednesday, March 15 at 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts Street. Topic: Funding Memo Discussion.
§ The City Commission meeting scheduled for Tuesday, March 21 has been cancelled due to spring break.
§ There is a recognition ceremony for participants in the SCP program out of Ft. Leavenworth, tentatively scheduled for Wednesday, March 29 at 10:00 a.m. at the Union Pacific Depot. Details will be forthcoming.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners & Appeals:
Two (2) positions (Frost & Beebe) eligible for reappointment to additional terms which will expire 03/01/09.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.
Historic Resources Commission:
One (1) position (McKenzie) will expire 03/01/06. Ms. McKenzie has served two consecutive terms and is not eligible for reappointment. One (1) position (Hickam) will expire 03/01/06. Mr. Hickam is eligible for reappointment to an additional term.
Lawrence Alliance:
There is one current vacancy on this board.
Mechanical Code Board of Appeals:
Two (2) positions (Sparkes & Barrington) eligible for reappointment to additional terms that will expire 03/31/06.