CITY
COMMISSION
MEETING AGENDA
February 07, 2006 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 02/02/06)
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Updates:
02/06/06 @ 10:15 a.m. – Added correspondence from Michael Almon regarding Regular Agenda Item No. 4 – pavement management system.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of February 12 – 18 as “KANSAS-PARAGUAY PARTNERS WEEK.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/17/06 and 01/24/06.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 12/21/05
Lawrence-Douglas County Housing Authority meeting of 12/19/05
Building Code Board of Appeals meeting of 12/15/05
Fire Code Board of Appeals meeting of 12/14/05
Planning Commission meeting of 12/12/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Approve purchase of one (1) E250 cab and chassis from Shawnee Mission Ford for the Police Department/Animal Control off the MACPP cooperative bid for $17,504. Bid Memo
b) Authorize the City Manager to enter into an engineering services agreement with Professional Engineering Consultants, P.A. for $35,913 for services related to waterline relocation on Kasold Drive. Staff Memo
c) Authorize the City Manager to begin contract negotiations with Matrix Consulting Group for a project involving a review of the City of Lawrence development process, as well as some portion of the Douglas County development process. The negotiated contract will require final City Commission and County Commission approval. Staff Memo
d) Approve purchase from Key Equipment Company for one (1) street sweeper for the Public Works/Street Division for $172,010.73 less trade - $25,000.00 total sweeper price $140,010.73. Bid Memo
e) Authorize payment to Construction Services Bryant, Inc. for $18,568 for the construction of the shared access drive between the new Long John Silvers and Mongolian Barbeque. This shared access point was a condition of the Long John Silvers site plan, and an arrangement had been made for the city to pay for this new shared access point, since it complied with the 23rd Street Access Management project. KDOT is funding the access management project at 75%, and will reimburse the city $13,926.00 for completing this shared access point, even though it was completed ahead of the project schedule.
f) Set bid date of February 21, 2006 for Project No. 08-SR2-206(C), 2006 Crack Seal Program.
g) Authorize the City Manager to negotiate and execute a contract with Bert Nash Community Mental Health Services in the amount of $160,000 for Case Management Services in the community at large for persons experiencing homelessness. Staff Memo
h) Approve lease of two (2) backhoes for the Public Works/Street Division for a period of three years from Murphy Tractor Co. for $75,414.82.
i) Approve purchase from Knapheide Truck Equipment for truck beds, hydraulics, spreaders, and plows for the Public Works Department for $32,484. Bid Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7972, designating as a landmark on the Lawrence Register of Historic Places: Hobbs Park, located at 702 E 11th Street.
b) Ordinance No. 7973, designating as a landmark on the Lawrence Register of Historic Places: Fire Station #2, located at 1839 Massachusetts Street.
c) Ordinance No. 7974, designating as a landmark on the Lawrence Register of Historic Places: Grover Barn, located at 2819 Stone Barn Terrace.
8. Adopt on second and final reading, Ordinance No. 7962, amending the disorderly house nuisance ordinance, pursuant to Commission direction on January 17, 2006.
9. Adopt Resolution No. 6629 for Project No. 2-BG1-104(S) Kasold Drive (over the KTA) Bridge Improvements pledging City matching funds in the amount of $1,321,000 and authorize payment to the Kansas Department of Transportation. The city will be reimbursed for this matching amount by Douglas County and the Kansas Turnpike Authority per a previous agreement executed with them for this project.
10. Accept dedication of easements and rights-of-way on the following plats:
a) PF-12-45-05: Final Plat for Pioneer Ridge Golf Estates, a replat of Lot 11, less the north 20 feet, all of Lot 12, and Lot 13, less the west 30 feet, Block 15, Pioneer Ridge. This proposed three-lot single-family residential subdivision contains approximately 1.233 acres. The property is generally described as being located at 408 Homestead Drive. Submitted by Landplan Engineering, for John A. and Deanell R. Tacha, property owners of record. (PC Item No. 4; approved 9-0 on 1/23/06) Staff Report Staff Report Maps Planning Dept. Maps Plat Map Correspondence PC Minutes
b) PF-12-46-05: Final Plat of Langston Heights. This proposed residential subdivision contains approximately 27.57 acres and proposes the creation of 67 single-family and 18 duplex residential lots. The property is generally described as being located north of Bob Billings Parkway between K-10 and Diamondhead Subdivision (Langston Heights). Submitted by Landplan Engineering, P.A. for Langston Heights, LC, property owner of record. (PC Item No. 5; approved 9-0 on 1/23/06) Staff Report Planning Dept. Maps Plat Map PC Minutes
11. Approve the following city property/Lawrence Freenet site plans and agreements, subject to conditions: Staff Memo & Agreements
a) SP-01-06-06: Co-Location on City Hall, a site plan for co-location of communication equipment on the roof of City Hall located at 6 E. 6th Street. Submitted by Lawrence Freenet. City of Lawrence; property owner of record. Staff Report Site Plan Installation Details
b) SP-01-04-06: Stratford Water Tower – Co-Location, a site plan for co-location of communication equipment on the City Water Tank and placement of an accessory building for ground mounted equipment located at 1815 Stratford Road. Submitted by Lawrence Freenet. City of Lawrence; property owner of record. Staff Report Site Plan Detailed Pictures
c) SP-01-02-06: W. 6th Street Water Tower – Co-Location, a site plan for co-location of communication equipment on the City Water Tank and placement of an accessory building for ground mounted equipment located at 3708 W. 6th Street. Submitted by Lawrence Freenet. City of Lawrence; property owner of record. Staff Report Site Plan Detailed Pictures Area Plan
12. Approve N-12-06-05/SP-12-97-05: Mad Greek, a site plan for an expansion of a non-conforming use for a sidewalk dining area located at 907 Massachusetts Street. Submitted by Landplan Engineering for G & P LC, the property owners of record.
13. Receive letter from Rural Water District No. 5; refer to staff for report. RWD #5 Letter
14. Refer to the Planning Commission for recommendation the possible annexation of approximately 97 acres of Corps of Engineers property leased by the City (Sesquicentennial Point and area). Staff Memo & Attachments
15. Authorize the Mayor to sign Releases of Mortgage for: Loman and Estalene Lathrom, 524 N. 7th Street and Christopher Griggs, 1808 Atherton Court. Staff Memo
16. Approve request from Pilot Club International to put directional signs on the U.S. Bank property at 23rd and Harper Streets from March 3 – 5, 2006. These signs would be considered “signs of community interest.” Request
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Conduct a public hearing on the request for a tax abatement pursuant to the Kansas Constitution for certain real property and improvements by Berry Plastics. On January 24, 2006 the Commission conducted a public hearing, and authorized the issuance of industrial revenue bonds and a tax abatement, on original request of Berry Plastics. Subsequent to the submission of the original request, Berry Plastics indicated that the real property in the project should be abated pursuant to the Kansas Constitution, rather than through industrial bond revenue bond proceedings. The appropriate notice for this hearing has been published. Berry Plastics Ltr of 01/24/06 Letter & Application Cost Benefit Analysis Staff Memo Notice of Public Meeting Resolution No. 6627 PIRC Minutes of 01/19/06
ACTION: Conduct public hearing and approve the requested tax abatement pursuant to the Kansas Constitution, if appropriate.
2. Receive report from David Dunfield, architect, concerning status of architectural plans for the Carnegie library building, 7th and Vermont. Receive responses concerning possible future uses of the Carnegie building. Views/Elevations of Carnegie Carnegie Community Center Proposal Americana Music Academy Proposal Carnegie RFP
ACTION: Direct staff, as appropriate.
3. Consider possible City debt funding of the City share of improvements to Stoneridge, south of West 6th Street. Staff Memo Maximum Assessments Map of Area
ACTION: Direct staff, as appropriate.
4. Receive report on Pavement Management Program and 2006 contracted street repair projects. Staff Memo & Attachments Power Point Presentation (in PDF format) Almon Correspondence - Added 02/06/06
ACTION: Direct staff to implement 2006 program, if appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA (CON’T.)
5. Consider a motion to recess into executive session for 30 minutes to meet with attorneys for the City on matters which are deemed privileged under the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The regular meeting of the Commission will resume in the Commission meeting room.
ACTION: Approve motion to recess into executive session, if appropriate.
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Establish February 16 at 7:30 a.m. as study session with city/county/kdot regarding the South Lawrence Trafficway.
2. Consider date for sidewalk policy discussion.
REMINDERS:
§ There is a study session scheduled for February 8 at 9:30 a.m. Location: City Commission Room, First Floor, City Hall. Topic: Joint City/County/USD meeting. PLEASE NOTE NEW TIME AND LOCATION.
§ City Commission Goals Retreat Follow-up meeting is scheduled for Thursday, February 9 at 9:00 a.m. at Fire Station #1, 701 Kentucky Street, Conference Room, Lower Level.
§ City offices are closed on Monday, February 20 in observance of Presidents’ Day.
§ There is a study session scheduled for February 22 at 8:00 a.m. Location: City Commission Room, First Floor, City Hall. Topic: North Lawrence Watershed Drainage Study.
§ There is a study session scheduled for February 22 at 9:30 a.m. Location: City Commission Room, First Floor, City Hall. Topic: Library expansion project.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Lawrence Arts Commission:
One (1) vacancy for the position held by Kay Henry that expired 01/31/06.
Lawrence Citizen Advisory Board:
This is a new board that will have seven (7) members on it.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One vacancy for the position vacated by Frank Day, which will expire 12/31/08.
Lawrence Alliance:
There is one current vacancy on this board.
Public Transit Advisory Committee:
Two (2) vacancies for the position held by Tabor and Stahmer that expired 12/31/05.